Webexpenses is a global provider of spend management solutions, combining integrated Expense Cards with cloud-based software for businesses of all sizes across 70+ countries. Serving industries such as retail, finance, technology, construction, and not-for-profit, Webexpenses gives businesses control over company spending by automating processes, proactively enforcing policies, and controlling costs. Features The Webexpenses…
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Pricing
AvidXchange
Webexpenses
Editions & Modules
AvidXchange
5,000
per license
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Offerings
Pricing Offerings
AvidXchange
Webexpenses
Free Trial
No
Yes
Free/Freemium Version
No
No
Premium Consulting/Integration Services
No
No
Entry-level Setup Fee
No setup fee
$250 null
Additional Details
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Community Pulse
AvidXchange
Webexpenses
Features
AvidXchange
Webexpenses
Payment Management
Comparison of Payment Management features of Product A and Product B
AvidXchange
9.8
Ratings
26% above category average
Webexpenses
8.2
Ratings
0% above category average
Customizable Approval Policies
10.00 Ratings
8.10 Ratings
Financial Document Management
9.00 Ratings
7.70 Ratings
Payment Status Tracking
10.00 Ratings
8.20 Ratings
Payment Audit Trail
10.00 Ratings
8.60 Ratings
Duplicate Bill Detection
10.00 Ratings
8.00 Ratings
Advanced OCR
00 Ratings
7.80 Ratings
Electronic Funds Transfer
00 Ratings
8.70 Ratings
Accounts Payable
Comparison of Accounts Payable features of Product A and Product B
AvidXchange
10.0
Ratings
40% above category average
Webexpenses
-
Ratings
Automated Accounts Payable Processes
10.00 Ratings
00 Ratings
Vendor Management
10.00 Ratings
00 Ratings
Expense Management
Comparison of Expense Management features of Product A and Product B
For a company who is needing to transition from paper invoices/manual approvals to an electronic solution, AvidXchange is an excellent option. It is very functional and will highly improve your invoice capability, the speed of invoice processing, and will help your overall accounts payable department. It also makes auditing much easier, where auditors are able to easily search invoices, see approvals, payment status, etc.
Really suits me well for making mileage claims, the map works well and it has an accurate log of addresses. Very handy and easy to be able to add any necessary receipts. Could be a good idea to include live road closures? but I understand that's quite tricky to do. Really easy to be able to move routes when you have gone a different way than recommended.
Automation: Every part of Avid's process is automated through the use of workflows established by the AvidXchange administrator. This allows all vested entities to review and approve the payment of an invoice in a timely manner.
Transparency: As an invoice goes through the review and approval process, every step is documented and available for review. This ensures all parties are appropriately vested in ensuring the timely approval of invoices for payment
Accuracy: Automating the AP process has helped to minimize the risk for errors that occur through manual invoice entry and approval.
I really wish there was a way for AvidXchange indexers to "get to know" the companies they index for. The indexing policies are such that it leaves little room for common sense and I do a fair share of correcting workflows and such.
When you click add receipts after putting the details of your expense, you get the impression that you have done something incorrect from the prompt that you receive
Two options for adding receipts can confuse people when training them on how to use
It depends if alternative systems for other functions (HR / Payroll) have expenses functionality included as a supplementary service. If they’re part of a total system then having a separate system for expenses when another system provides the functionality (even if mildly less efficient, etc) then it wouldn’t be viable
AvidXchange is very easy to use and the customer service is always there is you need help or more training. New employees even comment on how easy it is to pickup the program.
Based on what I have used it for, it was very easy to use and navigate. The approval process was already setup on the back end so there was no confusion on my end. Notifications were sent to my email based on status which made it helpful to understand where an expense was in the process.
The support for the initial setup was great, but since then we have only had to contact support once when we had problems uploading credit card files. The help we received at this time was not good and we ended up trying various things until we resolved the problem ourselves. The online support tutorials are good, but searching for a specific issue is difficult.
It was difficult to train multiple people via video, as they learned at different speeds, and most of the user champions were not as capable with systems and finance processes as our dept.
At the time we moved to AvidXchange; CSI did not have the full functionality of processing invoice for payment. We only utilized them for specific vendor who took payments via virtual credit card. All invoices were processed in house by our AP Department.
The ease of use of the platform has been the biggest benefit of this system. We didn't need to provide any structured training to our staff, we just sent out the link and people were able to intuitively use the platform. Other competitors were harder to navigate and to use.
AvidXchange has saved us on payroll by making the process go from hours to minutes. It really cuts down the time needed to get invoices approved and into QB for payment.
It is very easy to train employees to use which also saves time and money.
