Negotiatus vs. Rydoo

Negotiatus is well suited for multi-location--many locations doing the same thing, such as a franchise model. However, if you really want to have tight control on costing, the reporting is not robust enough that, with scale, it would make more sense to bring this in house and create your own vendor relationships

Incentivized

Very good tools that are easy to use, but the tools do require a bit of an adjustment period for many users who are used to submitting expenses in packets as opposed to individual line items.

Incentivized

• Consolidated invoicing--Negotiatus consolidates all invoices into one monthly invoice for us to pay by the 15th of the subsequent month.
• General ledger mapping--products on the platform can be mapped to one or more entities or cost centers through a monthly consolidated file, which has great value when it comes to process efficiency.
• Ease of use--the platform is fairly easy for both users and administrators. With many locations that are geographically dispersed, it allows us to manage purchasing without an excess training need.

Incentivized

• Saves recent accounts so you do not have to search for them each time you are adding receipts
• Matches transactions quickly
• Reads receipt details accurately

Incentivized

• Communicating Savings: Negotiatus sells itself on its vendor network--the ability to search for the best possible price according to what is available. However, it is challenging to tell what that savings would have been (e.g., WB Mason vs. Amazon).
• Speed of Resolution: it sometimes takes a few months to come to a resolution when it comes to analysis/reporting. As they do not have great reporting around savings, we often ask for them to provide some periodic analysis. The account manager will put in the request, but it may not get completed or be up to the appropriate standard due to lack of understanding of the requirements.
• Cancelled Orders: at some points early on (2+ years ago), many of the orders were cancelled and we were left scrambling to replace them. That has gotten much better.

Incentivized

• The receipt info that gets pulled in isn't always correct.
• The receipt info takes about 2 minutes to upload so could be faster.

Incentivized

When Rydoo is responsive, support is just fine, but there have been times when our requests for support have gone unanswered for more than a day when their queue has indicated response times much shorter than that.

Incentivized

I prefer Expensify over Rydoo. It is easier to work with both corporate cards and reimbursed expenses in Expensify, and it is much easier to reimburse the expenses directly through Expensify than having to work with a 3rd party outside of Rydoo. I have not used Expensify with multiple currencies, so I don't know how well it would handle that.

Incentivized

• Positive efficiencies (major positive)
• Negative monthly costs per location
• Positive control

Incentivized

• Rydoo saves time, which saves money. I'm able to make and check expenses quickly.
• Rydoo was easy to learn and integrate. It didn't require lengthly training so it smoothed the onboarding process for new hires.
• Rydoo centralizes internal communication about specific expenses, since you can leave comments.

Incentivized