Smartsheet vs. Todoist

Smartsheet

Smartsheet

877 Reviews and Ratings

Todoist

Todoist

218 Reviews and Ratings

Overview
Product	Rating	Most Used By	Product Summary	Starting Price
Smartsheet	Score 8.4 out of 10	N/A	Smartsheet is an online project management and collaboration tool. It includes automated alerts, instantaneous updating and sharing across team members, resource management, nested tasks organized in a hierarchy, a Gantt chart view, exportable and automated reports, and integration with email.	$12 per month per user (up to 10 users)
Todoist	Score 9.0 out of 10	N/A	Doist, a company boasting an entirely globally distributed workforce, offers Todoist, a project management platform emphasizing the needs of a distributed workforce. The application emphasizes tracking events over time with advanced closed task and progress reporting, with custom graphics for sharing or ease of review.	$8 per month per user

Pricing

Smartsheet

Todoist

Editions & Modules

Pro: $12
per month per user (up to 10 users)
Business: $24
per month per user (3 user minimum)
Enterprise: Contact Sales
Advanced Work Management: Contact Sales

Business: $8
per month per user

Offerings

Pricing Offerings
Smartsheet	Todoist
Free Trial
Yes	Yes
Free/Freemium Version
No	Yes
Premium Consulting/Integration Services
No	No

Entry-level Setup Fee

No setup fee

No setup fee

Additional Details

A discount is offered for annual billing.

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More Pricing Information

Community Pulse
	Smartsheet	Todoist
Considered Both Products	Smartsheet DR Dustin Roberts Marketing Associate Chose Smartsheet I use both. Excel for more data/spreadsheet focused tasks and Smartsheet for our event planning and project management. Smartsheet allows for collaboration, has project management features like task tracking and the Gantt chart, and even has some handy automation features … Incentivized Helpful? Verified User Anonymous Chose Smartsheet I tried Miro for a while and it just didn't have the features Smartsheet does. If I'm going to pay for a "supercharged Excel," I expect to really do a ton more than Excel! Incentivized Helpful? Verified User Anonymous Chose Smartsheet It allows team collaboration. Project monitoring is very easy. Dashboards are very good for the project reporting. Incentivized Helpful? TK Tomasz Kowalski Senior Program Manager Chose Smartsheet Asana and monday.com are typical project management tools where resources can be tracked based on the tasks, etc. Smartsheet does exactly the same but additionally allows people outside of PM to automate their data collaboration with other employees. The solutions that … Incentivized Helpful? Syed Ghufran Hassan Project associate Chose Smartsheet Smartsheet is user friendly with easy to use templates as compared to Microsoft project. Other thing is collaboration which cannot be achieved in Microsoft project. Smartsheet has different types of pricing for different types of users but Microsoft project only offers … Incentivized Helpful? Ehud Lehavi Quality Assurance Analyst Chose Smartsheet Jira is better on user interface and task tracking. However the dashboard isn't as versatile as on Smartsheet. That being said, it takes maintenance to keep the Smartsheet dashboard updated regularly (not automated). Incentivized Helpful? Verified User Anonymous Chose Smartsheet Definitely a lot more intuitive and a lot less clunky and confusing. When I have to introduce Smartsheet to other team members who have experience with MS project they are overwhelmed with how easy it is and feel a lot more engaged when developing their own workbooks Incentivized Helpful? Angelo Liriano Cepeda Business Developer & Key Account Manager Chose Smartsheet Smartsheet enable users to build the more custom solutions that can include workflows, reports, dashboards, sheet data, reminders, etc. It allows to create the most complete reports and have available thousand of already built solutions on the Solution Center. Also, has the … Incentivized Helpful? Abigail Selebe Freelance Consultant Chose Smartsheet Smartsheet is a dedicated project management tool that is built on spread sheet principles. When compared to Microsoft's own offering, Smartsheet came out on top in some areas like dedicated project management features vs having to build custom features to Microsoft 365. … Incentivized Helpful? Verified User Anonymous Chose Smartsheet Jira and Redmine are much more robust and technologically advanced project management solutions. I enjoy using either when managing a very large project. However, I prefer to use Smartsheet for my smaller to medium sized projects. As for Google Drive - I would say that Google … Incentivized Helpful? David Chamberlain Executive Creative Director Chose Smartsheet It has been my favorite alternative; I can control Smartsheet from my mobile device since, as a manager, it allows me to visualize the files made through it, with the convenience of any time and space. Incentivized Helpful? Verified User Anonymous Chose Smartsheet Price and ease of collaboration was the deciding factor and since we made this decision quite awhile ago, Microsoft Project's collaboration features were not there yet, making Smartsheet the clear winner. Many of our Project Manager were comfortable working with Microsoft … Incentivized Helpful? Duane Thompson Product Development Lead Chose Smartsheet Smartsheet makes it simple to plan and budget on projects, streamline business workflows and improve overall customer service. The pricing plans are affordable and businesses that implement Smartsheet enjoy tremendous long-term value. Employee work performance is boosted and … Incentivized Helpful? Verified User Anonymous Chose Smartsheet I believe Smartsheet is much easier to use than Asana. There is a better way to collaborate with colleagues and track your progress on projects. There is a better structure on how to set up your system. It has better filters to see what you have accomplished vs what is open and … Incentivized Helpful? Brad Estes Chief Operating Officer and Executive Vice President Chose Smartsheet Functionality is far superior and very easy to use. Incentivized Helpful? GM Gloria Musuli Human Resources Assistant Chose Smartsheet Smartsheet is an exceptionally robust and ,offer unique hybrid solution to manage projects and automate workflows that is based on accurate data. It offers better time-saving functions that speeds up delivery of projects on schedule and using the allocated resources. Incentivized Helpful? Ben Pincus Sales Executive Chose Smartsheet Smartsheet has been a positive success; it has been easy to use and quite intuitive. It allowed us to foster collaboration between colleagues. Incentivized Helpful? EC Emily Caplin Senior Project Manager Chose Smartsheet Works more efficiently than MPP as updates can happen in real time in the cloud and be collaborated on with other team members. Incentivized Helpful? Verified User Anonymous Chose Smartsheet Before utilizing Smartsheet we utilized a combination of Quip and an in-house developed task management tool. Even though we did not utilize Smartsheet for all of our project management needs it did provide a useful structure for planning a schedule for routine tasks and … Incentivized Helpful? Verified User Anonymous Chose Smartsheet Other software's are more geared towards the construction process while Smartsheet is more geared to generic Project Management, no specific to the construction industry. We are using Smartsheet to communicate with our client and not to manage construction so from that … Incentivized Helpful? Verified User Anonymous Chose Smartsheet I prefer the more traditional usability of Smartsheet. It's like Microsoft Project or Excel, but far easier for my organization to access. We don't currently have it set up as our resource manager or integrate it with our timesheets (our problem, not Smartsheet), and I think … Incentivized Helpful? Verified User Anonymous Chose Smartsheet Smartsheet is much easier to collaborate on than Microsoft or Primavera in terms of scheduling software, but lacks the customizability of its competitors. You can also much easier link projects together when master scheduling which is a huge advantage compared to Microsoft … Incentivized Helpful? Verified User Anonymous Chose Smartsheet We use Basecamp for our day-to-day in-house operations, but need a more "rigid" structure (spreadsheet) for managing projects with clients. Everything is in one place in Smartsheet and clients are able to find and use it easily. Incentivized Helpful? Verified User Anonymous Chose Smartsheet All the products seemed to perform the project and task management function adequately. The following factors were the keys to our selection: Ease of use - so similar to Excel everyone can figure it out. Flexible architecture lends itself to many different use cases beyond … Incentivized Helpful? Michael Rastall, MBA IT Project Manager Chose Smartsheet Smartsheet is a must to companies that are in need of automating key business processes that will save them time and eliminate productivity killers. This software enables teams identify bottlenecks early on tasks and projects that are due so that they are able plan on a course … Incentivized Helpful?	Todoist Verified User Anonymous Chose Todoist Notion and ClickUp are pretty similar. I find them useful for an entire team, and for creating docs and things like that. For a basic task management system though, it's overkill and I would lose tasks constantly (not be able to find them). Trello is better for a flow with … Incentivized Helpful? David Mynář Head Of Online Marketing Chose Todoist Compared to other tools, Todoist offers a stronger focus on completing tasks compared to more complex project systems. We chose a combination of Asana (projects) and Todoist (more detailed task tracking), mutual integration and synchronization works flawlessly. We have … Incentivized Helpful? Verified User Anonymous Chose Todoist Todoist is better than Asana for the reason being that it focuses on task management rather than projects. If a task that is in Todoist suddenly becomes a project or more of a long term thing, then I will duplicate the task in Asana as to track it's progress, stay on time, etc. Incentivized Helpful? Kenji Doshida Founder Chose Todoist Just best for straight forward communication regarding specific projects. Very simple to use. Incentivized Helpful? Verified User Anonymous Chose Todoist No inline due date creation in To Do is a huge issue for me, hence why I still use Todoist Incentivized Helpful? SC Steve Crawford Associate Pastor Chose Todoist At one point, I used both Excel and Numbers to help keep track of my to do list… They were effective and so so far as it goes, but Todoist, in general prove to be the more superior program. The fact that I could easily color code and reassign tasks, and also the satisfaction of … Incentivized Helpful? Verified User Anonymous Chose Todoist Ease of use, interoperability between platforms, and ease of integrating directly onto my calendar. Incentivized Helpful? TT Tristen Tan Founder Chose Todoist I've tried using project management software and other task management tools in the past but I have always come back to Todoist for its ease of use and simple yet effective functionality. It does a specific thing and does it really well without trying too hard or overextending … Incentivized Helpful? MS Mario Stone Office Manager Chose Todoist Todoist is more focused on its goal than Google Keeps and is far more intuitive to use. For example, with just a click we see immediately that Todoist provides a way to distill tasks so that we only see what's immediately pertinent to us, via the Filters (which can be … Incentivized Helpful? KL Kaite Li Software Engineer Chose Todoist If I were to choose mutually exclusively, I would rather have Todoist: To-Do List & Task Manager than all those 3 Google apps combined; but if Todoist: To-Do List & Task Manager come out with an in-house calendar, then it would be super awesome. Incentivized Helpful? Verified User Anonymous Chose Todoist Monday, Asana, Trello, Notes Incentivized Helpful? Verified User Anonymous Chose Todoist [Todoist: To-Do List & Task Manager] is significantly simpler and cheaper than most of the alternatives and doesn't complicate the management of tasks with a plethora of unnecessary features. While all the alternatives have strong feature sets, what Todoist does better than any … Incentivized Helpful? TK Thomas Knight Product Manager Chose Todoist Todoist: [To-Do List & Task Manager] is easier to use and makes it easier to assign owners and determine a due date. I feel more confident that I know where and how a task will be tracked when I use [Todoist: To-Do List & Task Manager] versus any other similar software[.] Incentivized Helpful? Verified User Anonymous Chose Todoist Todoist: To-Do List & Task Manager is much more simple with the ability to remove tasks from a single list rather than moving the item. The price point is very low and even the free features of often enough for my needs. The ability to quickly add items, have them synced to my … Incentivized Helpful? Verified User Anonymous Chose Todoist Todoist: To-Do List & Task Manager is great for individual and personal use but isn't the best for team projects. It's too difficult to set up project tasking across multiple users with multiple tasks and multiple due dates. Incentivized Helpful? AK Ann Korb Chose Todoist Slack has a lot of options but was not what we needed. If we would go back to a more detailed tool we would use Ryver as that has more functions we would actually use. TickTick is great but somehow Todoist: To-Do List & Task Manager worked out better for us, but that is a very … Incentivized Helpful? Verified User Anonymous Chose Todoist Todoist: To-Do List & Talk Manager is so much better than Google Tasks for one simple reason: nested project folders. There's also the smart text recognition when entering tasks in Todoist that makes it so much easier. Incentivized Helpful? Verified User Anonymous Chose Todoist I prefer Todoist over Microsoft Notes. Todoist offers reminders and such to make sure we are not forgetting to do something that might've slipped off our plate. Microsoft Notes is simply just a great way to take notes. Using both is great, but we mainly stick to Todoist because … Incentivized Helpful? Oleksandr Torlo Product R&D Manager Chose Todoist Todoist has a number of undeniable advantages over other solutions in its class: It is much simpler than a Jira. It is a little more comfortable than Trello. Incentivized Helpful? Verified User Anonymous Chose Todoist Todoist: To-Do List & Task Manager is a more focused to-do app than monday.com or even Trello. It is simple yet flexible. However, Kanban power users will be underwhelmed by the limited functionality of the new board view. I hope that Doist will keep up the rapid pace of … Incentivized Helpful? Molly Terbovich-Ridenhour Owner Chose Todoist [Too] complicated for a to-do list Incentivized Helpful? Jamie Caroland Independent Consultant Chose Todoist I like Todoist better than Asana, Slack, and Boardable, but it may be simply because I don't use Todoist as a shared SaaS. Airtable serves a different main function (project management database), but inherent in it is the possibility of a large shared to-do list. Both Asana and … Incentivized Helpful? Shane Murphy Manager, Field Services Group Chose Todoist There are so many task managers out there that it comes down to business needs and user preference. I selected Todoist because, for our particular business setup, it checked all the boxes. It's flexible, it's not limited to one ecosystem, and the price is exceptional. It can be … Incentivized Helpful? Jason Vance Owner Chose Todoist I found that Todoist was the easiest way to organize all my tasks in multiple ways. I could be organized by date, priority, create sub-tasks, larger "areas" to keep things sorted. Others have a lot of the same options but not as good. I also really like how the app works on … Incentivized Helpful? Paul Tedder IT Systems Administrator Chose Todoist Asana is more project oriented and I really did not use it much, We used Trello with our team and while I liked it for projects, it really did not work for me with tasks. I have used many task managers over the years, and none can stack up to Todoist: To-Do List & Task … Incentivized Helpful?

Features

Smartsheet

Todoist

Project Management

Comparison of Project Management features of Product A and Product B
	Smartsheet 9.0 Ratings 16% above category average	Todoist - Ratings
Task Management	10.00 Ratings	00 Ratings
Resource Management	9.00 Ratings	00 Ratings
Gantt Charts	9.00 Ratings	00 Ratings
Scheduling	10.00 Ratings	00 Ratings
Workflow Automation	8.10 Ratings	00 Ratings
Team Collaboration	10.00 Ratings	00 Ratings
Support for Agile Methodology	7.00 Ratings	00 Ratings
Support for Waterfall Methodology	8.90 Ratings	00 Ratings
Document Management	8.90 Ratings	00 Ratings
Email integration	9.90 Ratings	00 Ratings
Mobile Access	8.00 Ratings	00 Ratings
Timesheet Tracking	10.00 Ratings	00 Ratings
Change request and Case Management	9.00 Ratings	00 Ratings
Budget and Expense Management	9.00 Ratings	00 Ratings

Professional Services Automation

Comparison of Professional Services Automation features of Product A and Product B
	Smartsheet 9.1 Ratings 19% above category average	Todoist - Ratings
Quotes/estimates	8.80 Ratings	00 Ratings
Invoicing	9.80 Ratings	00 Ratings
Project & financial reporting	8.90 Ratings	00 Ratings
Integration with accounting software	8.90 Ratings	00 Ratings

Best Alternatives
	Smartsheet	Todoist
Small Businesses	Stackby Score 9.0 out of 10	7shifts Score 9.9 out of 10
Medium-sized Companies	InEight Score 8.3 out of 10	Whimsical Score 8.5 out of 10
Enterprises	InEight Score 8.3 out of 10	Whimsical Score 8.5 out of 10
All Alternatives	View all alternatives	View all alternatives

User Ratings
	Smartsheet	Todoist
Likelihood to Recommend	10.0 (0 ratings)	9.9 (0 ratings)
Likelihood to Renew	10.0 (0 ratings)	- (0 ratings)
Usability	9.0 (0 ratings)	9.0 (0 ratings)
Performance	10.0 (0 ratings)	- (0 ratings)
Support Rating	8.1 (0 ratings)	8.6 (0 ratings)
Online Training	7.0 (0 ratings)	- (0 ratings)
Implementation Rating	10.0 (0 ratings)	- (0 ratings)

User Testimonials
	Smartsheet	Todoist
Likelihood to Recommend	The Smartsheet platform is extremely similar to Microsoft Excel, so if you are familiar with Excel, you will pick Smartsheet up quickly. Even if you aren't Smartsheet has a relatively simple user interface, meaning just about anyone can learn it. One thing to note is that the interface is that some may consider the interface so simple that they feel the need to look for more robust platforms. If you have a small to medium project that needs to be manages in a central hub, Smartsheet would be a great fit. If you have a very large project, I might consider looking into more advanced platforms. Incentivized Verified User Anonymous Read full review	[Todoist: To-Do List & Task Manager is] fantastic for small teams or for personal use. Really simple and easy to use so requires very little in the way of onboarding and gets people engaged quickly in the tasks they need to complete. May not be perfect where more complex usage is required but integrates with other tools so time tracking and other add ons are more than possible through other tools. Incentivized Verified User Anonymous Read full review
Pros	The easy to use dashboard has enabled us get comprehensive view of projects across the entire business. It has streamlined internal communication with ease of sharing information across different teams. Smartsheet automates our workflows, enhances collaboration and ensures there are no data silos. I like that it saves time for us and ensures we spend less time switching between apps. Incentivized GM Gloria Musuli Human Resources Assistant Read full review	Being able to manage tasks across multiple devices and platforms is absolutely critical to me. If I am out of the office, the tasks will be on my phone. But they are also readily accessible on the web, on my desktop, and on my iPad. There are several ways to organize your tasks... via Projects, Labels, Boards, Lists, etc. that allow users to use Todoist to fit their productivity workflow. I use them all and I have been delighted to see how Todoist has continued to improve and advance the Todoist application over the years. I rely extensively on recurring tasks which allow me to never forget a birthday, monthly submission, chore at home, etc. Todoist offers many ways to manage recurring tasks, such as, "every week", "every April 8", "every fourth Thursday in November", etc. Incentivized Verified User Anonymous Read full review
Cons	Smartsheet set up is similar to Excel, yet when you upload an Excel file, things like conditional formatting are lost. Smartsheet has its own conditional formatting, and you have to reinstate the rules. It would be great if those would apply automatically once a file is uploaded Some Smartsheet management and access rules can take some tweaking to work properly. This may be a case of offering more info to admins so they can apply these better and with more efficiency Incentivized Verified User Anonymous Read full review	Task Dependencies - Particularly for business projects, I'd love if we could make one team member's task dependent on another's where we could say "do this task 3 days after another one is complete" No Two Factor Authentication - For me personally, I like to keep all my passwords secure and backed up by two-factor authentication. Just wish this was something Todoist offered! Adding Start Date & End Date - Sometimes I set an end date farther in the future, but I'm not alerted that I need to be working on it before then to achieve that due date. If I look at the "Next 7 Days" section, I can see upcoming tasks, but ideally, I'd love to be able to set a start date and an end date so it could appear in today's tasks without needing to be completed today. Incentivized Amber Callan Inbound Marketing Strategist Read full review
Likelihood to Renew	Smartsheet has made my work life easier. Reduced my email *significantly*. Smartsheet and SaneBox have got me leaving the office with 0... Yes 0 emails in my inbox. My inbox would reach 150-250 email per day. Smartsheet brought that number down significantly and SaneBox took it the rest of the way. Do yourself a favor and check out SaneBox, too. Kris Walsh Senior Marketing Manager Read full review	No answers on this topic
Usability	Smartsheet is very easy to learn. However, while I have been able to pick it easily, Microsoft Excel and Project super users that I have trained on Smartsheet get bogged down in the differences and can find it frustrating. Explaining the differences ahead of time and why Smartsheet is being chosen instead of a different software seems to counteract those reactions Incentivized Meghan M. Prentiss Program Assistant, Epidemiology Planning and Communications Division Read full review	Excellent features and concept, simple implementation, but the software is not very clear in training new users and communicating features. The occasional unexplained crash or freeze is not handled gracefully by the desktop software, requiring either the user or tech support to manually restart. Incentivized Verified User Anonymous Read full review
Support Rating	They're a smaller company but they've always given great service when we rarely need to reach out. Pretty good online content but a bigger user base would help to produce more content in a self-sufficient community much as we see with Salesforce. To be fair we haven't needed their direct customer support very often. The sales guys are nice and not too pushy! Incentivized Verified User Anonymous Read full review	I've been able to find answers to any questions I have in the support documents. You can explore key features and view ideas and best practices for getting organized with Todoist. You can also fill out a support form to submit a request for customized help if you run into anything not covered in the support documents. Incentivized Christy Price Web Designer Read full review
Implementation Rating	Work with the Smartsheet support team to get the best overall. If no one in your organization has used Smartsheet before, the support team will get things started. We had a couple of people who had used this product before and it was a great help in getting our framework together how we wanted to use it. Verified User Anonymous Read full review	No answers on this topic
Alternatives Considered	Smartsheet is a dedicated project management tool that is built on spread sheet principles. When compared to Microsoft's own offering, Smartsheet came out on top in some areas like dedicated project management features vs having to build custom features to Microsoft 365. However when you compare them on price, Microsoft 365 definitely has more value than Smartsheet. Incentivized Abigail Selebe Freelance Consultant Read full review	Todoist is more focused on its goal than Google Keeps and is far more intuitive to use. For example, with just a click we see immediately that Todoist provides a way to distill tasks so that we only see what's immediately pertinent to us, via the Filters (which can be customized and set to various priority levels). Also, Todoist's project board is something Google Keep doesn't even offer, it really can't even compete with Todoist simply because Todoist does so much more and was obviously designed with the business professional in mind. Incentivized MS Mario Stone Office Manager Read full review
Return on Investment	Our positive ROI has decreased the overall cost in project management as it reduced the amount of MS project licenses we needed. We have also seen a positive ROI on using the cloud storage and it automatically supports proper version control. Incentivized JB Jesse Bickel Sr. Project Manager Read full review	A good project management tool for daily completing/recycling my customers' project line items--time to value. Incomplete items stay on the list where I can see them and reschedule easily if needed--time to value. Built-in completion metrics for reviewing project completion success--time to value, and indirectly, customer satisfaction. Incentivized Jamie Caroland Independent Consultant Read full review
ScreenShots		Todoist Screenshots