Google Tasks vs. Todoist

Google Tasks

Google Tasks

51 Reviews and Ratings

Todoist

Todoist

218 Reviews and Ratings

Overview
Product	Rating	Most Used By	Product Summary	Starting Price
Google Tasks	Score 9.2 out of 10	N/A	Google Tasks, also available via a mobile app, aims to allow users to manage, capture, and edit tasks from anywhere, at anytime, with to-dos that sync across all devices. Integrates with Gmail and Google Calendar.	N/A
Todoist	Score 9.0 out of 10	N/A	Doist, a company boasting an entirely globally distributed workforce, offers Todoist, a project management platform emphasizing the needs of a distributed workforce. The application emphasizes tracking events over time with advanced closed task and progress reporting, with custom graphics for sharing or ease of review.	$8 per month per user

Pricing

Google Tasks

Todoist

Editions & Modules

No answers on this topic

Business: $8
per month per user

Offerings

Pricing Offerings
Google Tasks	Todoist
Free Trial
No	Yes
Free/Freemium Version
No	Yes
Premium Consulting/Integration Services
No	No

Entry-level Setup Fee

No setup fee

No setup fee

Additional Details

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More Pricing Information

Community Pulse
	Google Tasks	Todoist
Considered Both Products	Google Tasks Verified User Anonymous Chose Google Tasks I selected Google Tasks because is integrated with my google calendar, and a need something simple and without learning difficulties Incentivized Helpful? EW Ethan Whitted Project Manager Chose Google Tasks Google Tasks is much more lightweight and better for personal task management, which other software like ClickUp is too overbearing and clunky for. However, software like ClickUp is far better for managing tasks for multiple team members. Incentivized Helpful? Verified User Anonymous Chose Google Tasks We have not considered any other platforms related to the G Suite. We have been impressed by the capabilities and accessibility of Google Tasks and recommend it to all of our team members. Unlike other task platforms, Google Tasks is made for the most efficient worker who wants … Incentivized Helpful? Verified User Anonymous Chose Google Tasks I used other tools like Microsoft Planner in the past, but Google Tasks sync with mailbox makes things easier and saves me a lot of time. It is also helpful to track your colleagues' tasks and to give them help when needed, helping them to complete their assignments in a timely … Incentivized Helpful? Ankit Wadhwa Senior Software Engineer Chose Google Tasks I have used Microsoft To Do previously but Google Tasks plays a pretty well role here as it can be synced across all the Google Platforms. Incentivized Helpful? Verified User Anonymous Chose Google Tasks Have used other task management tools like Microsoft planner but Google Tasks auto-sync with other Google platforms makes it more comfortable/reliable and saves the user time. However for quick attention tasks/ to do we have still a dependency on tools like sticky notes which … Incentivized Helpful? AK Ann Korb Chose Google Tasks We switched from Google Tasks to Todoist as we like the layout and the functions more, even though we still use all the other Google programs. Nothing particularly bad but we enjoy Todoist more for our purposes. Google Tasks is even more simple to use than Todoist and has … Incentivized Helpful? Verified User Anonymous Chose Google Tasks I will give a edge to Google task as being more compatible and easy because of free tool with reupdated image in the market. The Microsoft planner will come with little cost. Google task will help you to create multiple lists, change the order of tasks and sort your to-do-lists. Incentivized Helpful? Verified User Anonymous Chose Google Tasks It's better than Keep notes in some areas but worse in others. Mostly just this: you can search. It's very simple but that keeps you from getting bogged down in setting up the app, or procrastinating further by messing around with your to do list app. It has all the features … Incentivized Helpful? GM Gloria Musuli Human Resources Assistant Chose Google Tasks Google Tasks offers more powerful features that simplifies our day to day planning activities. Its seamless integration with G-Suite to enhance task management is uniquely great for us. Incentivized Helpful? Verified User Anonymous Chose Google Tasks Google Tasks is not necessarily better than its competitors and certainly not as robust or complex as most to-do applications and platforms available in the market, but because it is automatically integrated into G Suite services--our primary technology interface--this free … Incentivized Helpful? Verified User Anonymous Chose Google Tasks Saving time and energy when it comes to be[ing] organized is one of the most important things to me when reviewing my work day. I like to start each day with what needs to be completed and what is the most time sensitive, and then I rank them by importance and time sensitivity. … Incentivized Helpful? Verified User Anonymous Chose Google Tasks Initially I used Google Tasks because it was included in my Google Workspace subscription, and I thought it would be convenient to have a first-party solution that is tightly integrated with both Gmail and Google Calendar. However, I quickly wanted more robust features with … Incentivized Helpful? Verified User Anonymous Chose Google Tasks Tasks is an extremely slimmed-down version of something like Teamwork. The similarities stop at having checkboxes and deadlines. The benefit of tasks is it's included in your normal Google subscription at no additional cost. With that comes way less functionality, but that's … Incentivized Helpful? Rafa Labrador Consultor SEO Chose Google Tasks It is a matter of taste and what each company needs. Incentivized Helpful? Shachar Tal Founder Chose Google Tasks Almost all of the to-do apps try to have a "must have" feature that will draw users to it. For some it is the graphical interface and some had a unique feature that lasted a few months before competition caught on. For us, too much complexity is actually a bad thing and Google … Incentivized Helpful? Verified User Anonymous Chose Google Tasks Google Tasks is especially useful if you're already using Google's other suite of products! Incentivized Helpful? BD Bigneshwar Das Student Chose Google Tasks Google Tasks stand a little below the Microsoft To Do app, but stands well in terms of simplicity. Here are the strong points of Google Tasks- Incentivized Helpful? SS Shannen Sorenson Insurance Broker Chose Google Tasks Microsoft To Do is also a nice reminder program if Outlook is the primary mail manager and calendar system; however, it is not as user-friendly in my opinion. For example, I have had a to-do task listed for over a year because I cannot figure out how to remove it. Incentivized Helpful? Verified User Anonymous Chose Google Tasks Google Tasks is simple and free, as long as you have a Google account. But it is very barebones too, and works best if you are looking for something simple on your phone with a desktop component. Incentivized Helpful?	Todoist Verified User Anonymous Chose Todoist Notion and ClickUp are pretty similar. I find them useful for an entire team, and for creating docs and things like that. For a basic task management system though, it's overkill and I would lose tasks constantly (not be able to find them). Trello is better for a flow with … Incentivized Helpful? David Mynář Head Of Online Marketing Chose Todoist Compared to other tools, Todoist offers a stronger focus on completing tasks compared to more complex project systems. We chose a combination of Asana (projects) and Todoist (more detailed task tracking), mutual integration and synchronization works flawlessly. We have … Incentivized Helpful? Verified User Anonymous Chose Todoist Todoist is better than Asana for the reason being that it focuses on task management rather than projects. If a task that is in Todoist suddenly becomes a project or more of a long term thing, then I will duplicate the task in Asana as to track it's progress, stay on time, etc. Incentivized Helpful? Kenji Doshida Founder Chose Todoist Just best for straight forward communication regarding specific projects. Very simple to use. Incentivized Helpful? Verified User Anonymous Chose Todoist No inline due date creation in To Do is a huge issue for me, hence why I still use Todoist Incentivized Helpful? SC Steve Crawford Associate Pastor Chose Todoist At one point, I used both Excel and Numbers to help keep track of my to do list… They were effective and so so far as it goes, but Todoist, in general prove to be the more superior program. The fact that I could easily color code and reassign tasks, and also the satisfaction of … Incentivized Helpful? Verified User Anonymous Chose Todoist Ease of use, interoperability between platforms, and ease of integrating directly onto my calendar. Incentivized Helpful? TT Tristen Tan Founder Chose Todoist I've tried using project management software and other task management tools in the past but I have always come back to Todoist for its ease of use and simple yet effective functionality. It does a specific thing and does it really well without trying too hard or overextending … Incentivized Helpful? MS Mario Stone Office Manager Chose Todoist Todoist is more focused on its goal than Google Keeps and is far more intuitive to use. For example, with just a click we see immediately that Todoist provides a way to distill tasks so that we only see what's immediately pertinent to us, via the Filters (which can be … Incentivized Helpful? KL Kaite Li Software Engineer Chose Todoist If I were to choose mutually exclusively, I would rather have Todoist: To-Do List & Task Manager than all those 3 Google apps combined; but if Todoist: To-Do List & Task Manager come out with an in-house calendar, then it would be super awesome. Incentivized Helpful? Verified User Anonymous Chose Todoist Monday, Asana, Trello, Notes Incentivized Helpful? Verified User Anonymous Chose Todoist [Todoist: To-Do List & Task Manager] is significantly simpler and cheaper than most of the alternatives and doesn't complicate the management of tasks with a plethora of unnecessary features. While all the alternatives have strong feature sets, what Todoist does better than any … Incentivized Helpful? TK Thomas Knight Product Manager Chose Todoist Todoist: [To-Do List & Task Manager] is easier to use and makes it easier to assign owners and determine a due date. I feel more confident that I know where and how a task will be tracked when I use [Todoist: To-Do List & Task Manager] versus any other similar software[.] Incentivized Helpful? Verified User Anonymous Chose Todoist Todoist: To-Do List & Task Manager is much more simple with the ability to remove tasks from a single list rather than moving the item. The price point is very low and even the free features of often enough for my needs. The ability to quickly add items, have them synced to my … Incentivized Helpful? Verified User Anonymous Chose Todoist Todoist: To-Do List & Task Manager is great for individual and personal use but isn't the best for team projects. It's too difficult to set up project tasking across multiple users with multiple tasks and multiple due dates. Incentivized Helpful? AK Ann Korb Chose Todoist Slack has a lot of options but was not what we needed. If we would go back to a more detailed tool we would use Ryver as that has more functions we would actually use. TickTick is great but somehow Todoist: To-Do List & Task Manager worked out better for us, but that is a very … Incentivized Helpful? Verified User Anonymous Chose Todoist Todoist: To-Do List & Talk Manager is so much better than Google Tasks for one simple reason: nested project folders. There's also the smart text recognition when entering tasks in Todoist that makes it so much easier. Incentivized Helpful? Verified User Anonymous Chose Todoist I prefer Todoist over Microsoft Notes. Todoist offers reminders and such to make sure we are not forgetting to do something that might've slipped off our plate. Microsoft Notes is simply just a great way to take notes. Using both is great, but we mainly stick to Todoist because … Incentivized Helpful? Oleksandr Torlo Product R&D Manager Chose Todoist Todoist has a number of undeniable advantages over other solutions in its class: It is much simpler than a Jira. It is a little more comfortable than Trello. Incentivized Helpful? Verified User Anonymous Chose Todoist Todoist: To-Do List & Task Manager is a more focused to-do app than monday.com or even Trello. It is simple yet flexible. However, Kanban power users will be underwhelmed by the limited functionality of the new board view. I hope that Doist will keep up the rapid pace of … Incentivized Helpful? Molly Terbovich-Ridenhour Owner Chose Todoist [Too] complicated for a to-do list Incentivized Helpful? Jamie Caroland Independent Consultant Chose Todoist I like Todoist better than Asana, Slack, and Boardable, but it may be simply because I don't use Todoist as a shared SaaS. Airtable serves a different main function (project management database), but inherent in it is the possibility of a large shared to-do list. Both Asana and … Incentivized Helpful? Shane Murphy Manager, Field Services Group Chose Todoist There are so many task managers out there that it comes down to business needs and user preference. I selected Todoist because, for our particular business setup, it checked all the boxes. It's flexible, it's not limited to one ecosystem, and the price is exceptional. It can be … Incentivized Helpful? Jason Vance Owner Chose Todoist I found that Todoist was the easiest way to organize all my tasks in multiple ways. I could be organized by date, priority, create sub-tasks, larger "areas" to keep things sorted. Others have a lot of the same options but not as good. I also really like how the app works on … Incentivized Helpful? Paul Tedder IT Systems Administrator Chose Todoist Asana is more project oriented and I really did not use it much, We used Trello with our team and while I liked it for projects, it really did not work for me with tasks. I have used many task managers over the years, and none can stack up to Todoist: To-Do List & Task … Incentivized Helpful?

Best Alternatives
	Google Tasks	Todoist
Small Businesses	7shifts Score 9.9 out of 10	7shifts Score 9.9 out of 10
Medium-sized Companies	Todoist Score 9.0 out of 10	Whimsical Score 8.5 out of 10
Enterprises	Whimsical Score 8.5 out of 10	Whimsical Score 8.5 out of 10
All Alternatives	View all alternatives	View all alternatives

User Ratings
	Google Tasks	Todoist
Likelihood to Recommend	9.0 (0 ratings)	9.9 (0 ratings)
Usability	8.0 (0 ratings)	9.0 (0 ratings)
Support Rating	2.0 (0 ratings)	8.6 (0 ratings)

User Testimonials
	Google Tasks	Todoist
Likelihood to Recommend	Great to take quick notes during meetings. Along with being a good planner app, it offers a clean list of tasks from bottom left which looks great. It is also useful when using Google Calendar. I am a list person so I rely on this app. It is quick and easy to use and I never have to worry about losing a paper list. Incentivized Verified User Anonymous Read full review	[Todoist: To-Do List & Task Manager is] fantastic for small teams or for personal use. Really simple and easy to use so requires very little in the way of onboarding and gets people engaged quickly in the tasks they need to complete. May not be perfect where more complex usage is required but integrates with other tools so time tracking and other add ons are more than possible through other tools. Incentivized Verified User Anonymous Read full review
Pros	The best part, Google Tasks is FREE. No paywall, no ads. Just pure productivity. I was looking for some task-management app which is free, since it was difficult to get a paid one. I found that this was the perfect solution for me. It's deeply integrated with other Google services like Gmail and Calendar. It can pick tasks with Gmail from emails, in the form of suggestions. It's up to you, completely. The tasks will appear in your calendar automatically, if it's time or date specific. It's simple and hassle free to insert tasks and complete them. The app loads fast and hardly faces any crash. I encountered no such crashes. It is present in multiple platforms. I would create a task in my phone, and would check it off on my laptop. It's hassle free to add and check off tasks. It was very helpful for me in college. BD Bigneshwar Das Student Read full review	Being able to manage tasks across multiple devices and platforms is absolutely critical to me. If I am out of the office, the tasks will be on my phone. But they are also readily accessible on the web, on my desktop, and on my iPad. There are several ways to organize your tasks... via Projects, Labels, Boards, Lists, etc. that allow users to use Todoist to fit their productivity workflow. I use them all and I have been delighted to see how Todoist has continued to improve and advance the Todoist application over the years. I rely extensively on recurring tasks which allow me to never forget a birthday, monthly submission, chore at home, etc. Todoist offers many ways to manage recurring tasks, such as, "every week", "every April 8", "every fourth Thursday in November", etc. Incentivized Verified User Anonymous Read full review
Cons	Limited in scope and customization Not really a great stand-alone app for use with ioS so lack of integration with iphone makes it clunky and not very often used when not as desktop Support and helpdesk very limited like many of Google products Incentivized Verified User Anonymous Read full review	Task Dependencies - Particularly for business projects, I'd love if we could make one team member's task dependent on another's where we could say "do this task 3 days after another one is complete" No Two Factor Authentication - For me personally, I like to keep all my passwords secure and backed up by two-factor authentication. Just wish this was something Todoist offered! Adding Start Date & End Date - Sometimes I set an end date farther in the future, but I'm not alerted that I need to be working on it before then to achieve that due date. If I look at the "Next 7 Days" section, I can see upcoming tasks, but ideally, I'd love to be able to set a start date and an end date so it could appear in today's tasks without needing to be completed today. Incentivized Amber Callan Inbound Marketing Strategist Read full review
Usability	Google is simple to use and easy to understand. Having a one-click to add tasks via Google Calendar is a must for any busy business that manages multiple accounts and/or projects. Compliance and business standards are at the forefront, with notification reminders so you don't forget any of those annual certifications, for example. Incentivized Shannen Sorenson Insurance Broker Read full review	Excellent features and concept, simple implementation, but the software is not very clear in training new users and communicating features. The occasional unexplained crash or freeze is not handled gracefully by the desktop software, requiring either the user or tech support to manually restart. Incentivized Verified User Anonymous Read full review
Support Rating	Since the app is free, we can't expect to get a great support. 1. The app does not even have a dedicated forum where other members can help each other. 2. The app only has a feedback option, which I rarely think visits the team. 3. Even after sending many feedbacks, you can't expect a reply. 4. In a nutshell, if you face any problem, you can just wait. Nothing more than that. BD Bigneshwar Das Student Read full review	I've been able to find answers to any questions I have in the support documents. You can explore key features and view ideas and best practices for getting organized with Todoist. You can also fill out a support form to submit a request for customized help if you run into anything not covered in the support documents. Incentivized Christy Price Web Designer Read full review
Alternatives Considered	We switched from Google Tasks to Todoist as we like the layout and the functions more, even though we still use all the other Google programs. Nothing particularly bad but we enjoy Todoist more for our purposes. Google Tasks is even more simple to use than Todoist and has different layout options. Incentivized AK Ann Korb Read full review	Todoist is more focused on its goal than Google Keeps and is far more intuitive to use. For example, with just a click we see immediately that Todoist provides a way to distill tasks so that we only see what's immediately pertinent to us, via the Filters (which can be customized and set to various priority levels). Also, Todoist's project board is something Google Keep doesn't even offer, it really can't even compete with Todoist simply because Todoist does so much more and was obviously designed with the business professional in mind. Incentivized MS Mario Stone Office Manager Read full review
Return on Investment	It has made me more productive. Now, I can complete twice the [amount of] tasks I used to do when I was not a user of this app. I remember much more about smaller tasks lying around than before. Smaller tasks may have a larger impact, so they can't be neglected. It has a great impact on my mood as well. Now, I feel 50% more happy and motivated at the end of the day, looking at my completed to-do list. The app pays off in the long run. It's definitely has a very high ROI score, based upon my experience. BD Bigneshwar Das Student Read full review	A good project management tool for daily completing/recycling my customers' project line items--time to value. Incomplete items stay on the list where I can see them and reschedule easily if needed--time to value. Built-in completion metrics for reviewing project completion success--time to value, and indirectly, customer satisfaction. Incentivized Jamie Caroland Independent Consultant Read full review
ScreenShots		Todoist Screenshots