Trello vs. WorkOtter PPM

WorkOtter PPM

Overview
Product	Rating	Most Used By	Product Summary	Starting Price
Trello	Score 8.4 out of 10	N/A	Trello from Atlassian is a project management tool based on a Kanban framework. Trello is ideal for task-management in a to-do list format. It supports sharing boards and cards across users or teams. The product offers a free version, and paid versions add greater automation, collaboration, and administrative control.	$6 per month per user
WorkOtter PPM	Score 9.1 out of 10	Mid-Size Companies (51-1,000 employees)	WorkOtter is presented by the vendor as a simple, flexible, and scalable project portfolio management (PPM) solution for IT, Engineering, and Professional Service PMOs. The software manages the lifecycle of work from ideas through project planning, control, lessons learned, and close. Projects can then be rolled up to Programs (multi project efforts) or Portfolios (Roadmaps with What If Scenarios). All features were designed to support Project Teams with simplicity and usability in mind.…	$10 per user per month

Pricing

Trello

WorkOtter PPM

Editions & Modules

Standard: $6
per month per user
Premium: $12.50
per month per user
Enterprise: $17.50
per month per user
Free: Forever Free

Time/Status: $10
per user per month
Team: $20
per user, per month
Manager: $35
per user, per month

Offerings

Pricing Offerings
Trello	WorkOtter PPM
Free Trial
No	Yes
Free/Freemium Version
Yes	No
Premium Consulting/Integration Services
No	No

Entry-level Setup Fee

No setup fee

Additional Details

A discount is offered for annual billing and for larger numbers of users.

Time/Status Tier is BEST FOR: Contractors, Consultants, Limited Team Members FUNCTIONALITY AVAILABLE:Timesheets, Adjust Estimate To Complete, Create Notes for PM and Team Members Team Tier is BEST FOR: Customers, Suppliers, Contractors, Consultants, Team Members FUNCTIONALITY INCLUDES TIME/STATUS PLUS: My Home Dashboards, Support Log Updates, Issue Updates, Changes, Timesheet & Expenses, Risks, Action Items Limited, Reporting, E-Mail Updates, Chat & Collaboration Manager Tier is BEST FOR: Project Managers, Program Managers, Executives, PMO Department Managers, Administrators FUNCTIONALITY INCLUDES TEAM PLUS: Project Management, Microsoft Project -Way Sync, Dashboard Reporting, Program Management, Resource Management, Portfolio Management, Workflow Management, Estimating and Templates

More Pricing Information

Community Pulse
	Trello	WorkOtter PPM
Considered Both Products	Trello Ellen Valdez, CMP Event Manager Chose Trello Our business ended up using Monday due to the holistic nature of the tool. It allows us to collaborate amongst teams and see the project as a whole easier. Trello is for personal usage and task management. I use Monday to organize my overarching needs, and then put specific … Incentivized Helpful? Verified User Anonymous Chose Trello I don't feel that Trello stacks up to these other tools as well. I used to use Trello much more in the past and, over the last 5 years, have consistently used it less and less because it is easier to stay within the workflow of the tools I listed above. Incentivized Helpful? CL Carlos Lopez Animation and VFX Engineer Chose Trello Okay, I have to say that at the organization where I work, we completely switched from Trello to Monday.com, and it wasn't an easy decision. As I've mentioned throughout this review, I think Trello works perfectly for small and medium-sized businesses and/or entrepreneurs … Incentivized Helpful? Verified User Anonymous Chose Trello We actually use both in our company. I personally prefer Slack just because I feel like it gives me more avenues of communication with my peers and coworkers then Trello does. However, Slack would fail to meet our business requirements for what we need to succeed with new … Incentivized Helpful? Verified User Anonymous Chose Trello Ease of adaption for small startups. Incentivized Helpful? Nick Butler Trainer and coach Chose Trello Trello is more visual than Todoist and MS To Do. For me, the major advantage of Trello is its functionality around creating Kanban Boards—there is not the same flexibility or options in either of the other two products. I was also able to seek advice from colleagues who were … Incentivized Helpful? Muhammad Rohan Director Chose Trello Asana is awesome but it comes with a price. For a startup pricing hurts. ClickUp is so vast and has a lot of areas to get lost in, if you don't set some standards there are many ways to do it wrong. Slack is just a communication platform, you can collaborate and stuff but not … Incentivized Helpful? Courtney Wolf Founder Chose Trello Trello is more simple and not as "robust" as the other tools, but it's easier to use and manage and understand and ACTUALLY get stuff done with. It's simplicity is part of the beauty of using it. You don't need a million options that nobody uses, you just need to get stuff done. Incentivized Helpful? Verified User Anonymous Chose Trello We found that those software, while they included Kanban boards, offered a lot more features. Our tickets tended to get lost and it was harder to navigate through. Our Product team didn't particularly like how they functioned as much. Incentivized Helpful? Verified User Anonymous Chose Trello Trello won becuase of the easy drag and drop feature that makes it simple for team members to jump on and use from day one. That said, Asans has way more features and for a tech-savvy person it would be the choice; it is still user-friendly. While it has a steeper learning … Incentivized Helpful? Fahim Haque Software Engineer Chose Trello Trello provides precise goal setting, targets, and activity tracking with minimal human intervention, while Trello provides tags and tasks to add users and communicate visual task organization. Trello also offers real-time updates, team collaboration, and project progress … Incentivized Helpful? Verified User Anonymous Chose Trello Easier to use and easier to integrate with 3rd party software. Better design and we don't need to build everything from scratch. Incentivized Helpful? Verified User Anonymous Chose Trello For our purposes and my role in the business, Trello is simpler and easier to use. I found Jira very hard to navigate to individual projects, and the process of creating a card was very time-consuming. That said, I think Jira performs a number of roles that Trello doesn't, and … Incentivized Helpful? Rehan Kanuga Data Analyst Chose Trello Airtable Incentivized Helpful? Verified User Anonymous Chose Trello Trello offers wide range of features even for free users which other vendors rarely offers. Incentivized Helpful? Smeetha Singh Founder Chose Trello I have been able to use the free version of Trello for many years and for the free version, this platform offers incredible value. I have not yet found such value in other free versions of similar platforms. This platform is also very easy to use as a first time user. Incentivized Helpful? Verified User Anonymous Chose Trello Trello is more in-depth and task-driven, whereas 15Five is more accountable and has personal weekly goals and accomplishments. Trello can be divided up to allow others to do the listed task, and all employees work together to accomplish and complete each required ticket/card … Incentivized Helpful? Verified User Anonymous Chose Trello We are still transitioning into using Trello but used ActiveCollab in the past for our website management and projects. I do like the layout of Trello better and feel that the notifications work well. Incentivized Helpful? Verified User Anonymous Chose Trello I also use Whatsapp chat as a task management tool. Whatsapp group chat is very convenient for assigning tasks and making follow-ups. Trello currently lacks here. Whatsapp chat is also way more handy and user-friendly than Trello, because of its better interface and engagement. … Incentivized Helpful? Verified User Anonymous Chose Trello Atlassian Jira Align (formerly AgileCraft) Incentivized Helpful? Verified User Anonymous Chose Trello Trello offers more functionality and features for use before forcing you to purchase. Incentivized Helpful? Verified User Anonymous Chose Trello Trello is convenient for tasks management of the team, there are columns, additional tools, and integrations. Regular to-do lists are better to add routine tasks that you need to do daily. In Trello, It is convenient to add small projects or add smaller tasks for a big project … Incentivized Helpful? Guy Stephane Waffo Software Engineering Chose Trello Trello is better than Gitlab CI and other tools because it provides a very simple way of managing project with just lists and draggable components. Also, thanks to Mobile version, it is really easy for a team lead to manage his projects at anytime of a day. So I widely … Incentivized Helpful? Namandeep Bhatia Co Founder & Chief Technology Officer Chose Trello Trello has a better and easy UI, very quick learning curve. Flexibility to add plugins. Incentivized Helpful? Verified User Anonymous Chose Trello Trello looked very simple to use compared to others. And basic features mostly suffice the requirement. Incentivized Helpful?	WorkOtter PPM No answer on this topic

Features

Trello

WorkOtter PPM

Project Management

Comparison of Project Management features of Product A and Product B
	Trello 9.5 Ratings 22% above category average	WorkOtter PPM 9.9 Ratings 26% above category average
Task Management	9.80 Ratings	10.00 Ratings
Resource Management	9.50 Ratings	10.00 Ratings
Gantt Charts	10.00 Ratings	10.00 Ratings
Scheduling	10.00 Ratings	10.00 Ratings
Workflow Automation	10.00 Ratings	10.00 Ratings
Team Collaboration	10.00 Ratings	9.00 Ratings
Support for Agile Methodology	9.40 Ratings	10.00 Ratings
Support for Waterfall Methodology	6.60 Ratings	00 Ratings
Document Management	10.00 Ratings	00 Ratings
Email integration	10.00 Ratings	00 Ratings
Mobile Access	10.00 Ratings	00 Ratings
Timesheet Tracking	10.00 Ratings	10.00 Ratings
Change request and Case Management	8.10 Ratings	10.00 Ratings
Budget and Expense Management	10.00 Ratings	00 Ratings

Professional Services Automation

Comparison of Professional Services Automation features of Product A and Product B
	Trello 5.0 Ratings 41% below category average	WorkOtter PPM - Ratings
Quotes/estimates	5.00 Ratings	00 Ratings
Invoicing	5.00 Ratings	00 Ratings
Project & financial reporting	5.00 Ratings	00 Ratings
Integration with accounting software	5.00 Ratings	00 Ratings

Best Alternatives
	Trello	WorkOtter PPM
Small Businesses	Stackby Score 9.0 out of 10	Stackby Score 9.0 out of 10
Medium-sized Companies	InEight Score 8.3 out of 10	InEight Score 8.3 out of 10
Enterprises	InEight Score 8.3 out of 10	InEight Score 8.3 out of 10
All Alternatives	View all alternatives	View all alternatives

User Ratings
	Trello	WorkOtter PPM
Likelihood to Recommend	9.8 (0 ratings)	10.0 (0 ratings)
Likelihood to Renew	10.0 (0 ratings)	- (0 ratings)
Usability	9.5 (0 ratings)	- (0 ratings)
Availability	10.0 (0 ratings)	- (0 ratings)
Performance	10.0 (0 ratings)	- (0 ratings)
Support Rating	10.0 (0 ratings)	- (0 ratings)
In-Person Training	10.0 (0 ratings)	- (0 ratings)
Implementation Rating	8.0 (0 ratings)	- (0 ratings)
Configurability	5.0 (0 ratings)	- (0 ratings)
Product Scalability	10.0 (0 ratings)	- (0 ratings)
Vendor post-sale	10.0 (0 ratings)	- (0 ratings)

User Testimonials
	Trello	WorkOtter PPM
Likelihood to Recommend	Trello is great for cross-team communication and intra-team organization. It's simple to get setup, with flexible tools that give businesses control over how to make Trello work the best for them. It is an amazing platform for operations tracking, project management, and even organizing customer service requests for a smaller business. Incentivized Verified User Anonymous Read full review	I know it works well for IT but not sure how it would work for construction. I think construction has a different set of needs. Adam Gordon IT Project Manager Read full review
Pros	Helps track employees "to do before hire", "to do after hired," and "to do when employee leaves" Provides important information on each employee like personal information along with data collected during the time of hire and during employment time Allows more than one person to be assigned to a task per employee and will remain open until everyone involved has completed their task Verified User Anonymous Read full review	It allows you to know when someone who is running late on another project is going to be late on your project. It has a good reporting/analytics. Easy to communicate with others on projects. Adam Gordon IT Project Manager Read full review
Cons	I use colour coding a lot so I would like a wider range of colour options. Also as a visual thinker I would like to be able to easily add images to cards. I would like to be able to attach a wider range of file formats to cards. Incentivized Nick Butler Trainer and coach Read full review	I can't think of anything major that is missing. I understand it was challenging to integrate it with our commercial banking application but I wasn't involved in that process. Verified User Anonymous Read full review
Likelihood to Renew	I am very likely to renew Trello, because it doesn't cost anything to do so. I am also very likely to use Trello's upgraded features in the future because a lot of my team's data is stored on there and they have already gotten used to the platform. Trello is very easy for new team members to pick up, making the onboarding and usability very streamlined. Incentivized Sahr Saffa CXO Read full review	No answers on this topic
Usability	I am technology illiterate, it's my Achilles heel and this program is so easy to use. I have been utilizing it for a decade now. It makes organizing and prioritizing my life, my work, my business, my kids life, etc so much more manageable and without having to hold on to a bunch of into in my head. I can find it and locate it quickly and easily in Trello. Incentivized Courtney Wolf Founder Read full review	No answers on this topic
Reliability and Availability	yes always support available when I need it! Verified User Anonymous Read full review	No answers on this topic
Performance	Never experienced issues with the above! Verified User Anonymous Read full review	No answers on this topic
Support Rating	I haven't had much need to contact their support because the product is easy to use and pretty bug-free. I did reach out to them about swimlanes and I was able to find the information I needed very quickly and it was thorough and accurate information about current functionality. I love that they use their own product. That's always a good sign. Incentivized Sarah Meerschaert Business Operations Manager Read full review	No answers on this topic
In-Person Training	It was helpful and informative! It was back before the pandemic in 2019 so I'm not sure if they still do it but I really enjoyed the experience Verified User Anonymous Read full review	No answers on this topic
Implementation Rating	For our small business, getting a few of us started well on Trello was the key, I think. As long as a couple of us were really comfortable with the interface, we could lead others and help them with any questions. From now on, anyone who works with us just naturally uses Trello for information sharing - it's just part of what we do. Incentivized Raylene Wall Owner Read full review	No answers on this topic
Alternatives Considered	Our business ended up using Monday due to the holistic nature of the tool. It allows us to collaborate amongst teams and see the project as a whole easier. Trello is for personal usage and task management. I use Monday to organize my overarching needs, and then put specific tasks into Trello to stay organized. Incentivized Ellen Valdez, CMP Event Manager Read full review	No answers on this topic
Scalability	Feels like anyone across the org (no matter their location) can use the tool easily! Verified User Anonymous Read full review	No answers on this topic
Return on Investment	It's been an essential tool for our onboarding team. We wouldn't be able to operate without it. It's been a very affordable investment for our team as well since we still use the free version. We have had a negative return in the fact that there aren't any reporting tools within the app. We have to spend time tracking certain elements manually. Incentivized Jared DeLong Onboarding & Services Manager Read full review	I think it has really helped us make sure we are using resources effectively but I think it is hard to prove. Although we don't have hard ROI numbers, I believe the general feeling is that you really need a good PPM tool or will waste a lot of time and money. It helps with communication since we have a standard process. Verified User Anonymous Read full review
ScreenShots		WorkOtter PPM Screenshots