What is File Sync Software? File sync software permits multiple users to edit and share files simultaneously. Changes are synchronized across all instances of a file or document, ensuring that all users have the most recent version. It is also commonly used for backup and mobile access to files. Dedicated file sync software has been mostly replaced by cloud storage and collaboration tools, which include file synchronization as part of their core offering. However, some file sync products focus ...
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File sync software permits multiple users to edit and share files simultaneously. Changes are synchronized across all instances of a file or document, ensuring that all users have the most recent version. It is also commonly used for backup and mobile access to files.
Dedicated file sync software has been mostly replaced by cloud storage and collaboration tools, which include file synchronization as part of their core offering. However, some file sync products focus primarily on restoring old versions of files that may have been lost, or restoring a version of a file to an older version if needed. This can be beneficial for businesses that may need to recall data and files that were changed or overwritten during collaboration.
Many different kinds of products include file sync features, so file synchronization is used by a variety of businesses, educational institutions, non-profits, and governmental agencies to share, sync, secure, backup, and recover files. However, since dedicated file sync software focuses on individual files and documents, it’s not the best choice for enterprise data backup.
Platforms that include file sync software commonly include the following features:
Businesses should consider the following factors when purchasing software with file sync features.
Integrations: Selecting a platform that is designed to integrate with a businesses’ current software solutions adds convenience and promotes productivity. For example, employing Google Drive when their activities are supported by Google Workspace, or OneDrive when using Microsoft 365 can make for a more seamless experience.
Data security: Businesses often use platforms with file sync features to store most of their files, including files with sensitive data. Because of this, businesses need to understand the data security features available in their platform. For instance, the software should encrypt data during transit and at rest, especially if the platform uses cloud-based storage. Some vendors provide additional security layers, such as multifactor authentication and single sign-on.
Remote data wipes: As remote work becomes more and more popular, businesses should consider a platform that allows them to conduct remote data wipes. If a remote or traveling worker loses a device, the data on that device could be accessed or stolen by a malicious party. Remote deletion capability allows administrators to remotely delete sensitive business files from employee devices wherever they’re located. If your organization works with sensitive data on mobile or remote devices, make sure you choose a platform with security features for lost devices.
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Pricing plans for file sync software are typically offered as a monthly subscription ranging from $5 to $20 per user. For larger enterprise-level organizations, vendors offer personalized quotes. There are free versions with limited capabilities available as well.
More resources are available on the TrustRadius Buyer and Vendor Blogs:
Popular products with file sync features include: