Kanban Tool vs. Microsoft Planner

Kanban Tool

Kanban Tool

28 Reviews and Ratings

Microsoft Planner

Microsoft Planner

105 Reviews and Ratings

Overview
Product	Rating	Most Used By	Product Summary	Starting Price
Kanban Tool	Score 8.5 out of 10	N/A	Kanban Tool is a visual project management application based on Kanban that helps companies visualize workflow, track project progress, analyze and improve business processes. Some key features include: time tracking and time reports, real-time collaboration and Kaban analytics.	$6 per month per user
Microsoft Planner	Score 7.6 out of 10	N/A	Microsoft Planner is presented as a solution to organize teamwork with intuitive, collaborative, visual task management. With it, users can create Kanban boards using task cards with files, checklists, and labels. Users can collaborate in Planner and Microsoft Teams and check visual status charts—all in the Microsoft cloud.	N/A

Pricing

Kanban Tool

Microsoft Planner

Editions & Modules

Kanban Tool Team: $6
per month per user
Kanban Tool Enterprise: $11
per month per user
Kanban Tool On-Site Team: $720
per year per 10-user pack
Kanban Tool On-Site Enterprise: $1,320
per year per 10-user pack

No answers on this topic

Offerings

Pricing Offerings
Kanban Tool	Microsoft Planner
Free Trial
Yes	No
Free/Freemium Version
Yes	No
Premium Consulting/Integration Services
No	No

Entry-level Setup Fee

No setup fee

No setup fee

Additional Details

—

—

More Pricing Information

Community Pulse
	Kanban Tool	Microsoft Planner
Considered Both Products	Kanban Tool Carl Marshall Principal Managing Director Chose Kanban Tool More straight forward and easier to setup and use. Ideal for teams that need a quick and simple solution. More specialized features and customized options. more flexible and adaptable to various workflows. Incentivized Helpful? TM Tarik Marshall Certified Senior Advisor Chose Kanban Tool Probably my personal preference but I just didn't like Trello. I found Kanban Tool much more in line with what I wanted in a project management solution. Incentivized Helpful? WS Wolfram Soelter SAP Senior Consultant Chose Kanban Tool it's flexibility, integration of communication, UI-design... Incentivized Helpful? Mateus Stock IT Manager Chose Kanban Tool Doesn't allow to easily customize swim lanes or add multiple boards to a single view. Other products were very expensive, even for small teams. Incentivized Helpful? Care Bach Gerland Senior Account Supervisor Chose Kanban Tool Kanban better fit our needs because it allowed us to see everything in one simple view. Incentivized Helpful? Verified User Anonymous Chose Kanban Tool It has a free option for 2 users and 2 boards. It is really easy to manage and to customize. Incentivized Helpful? Chris Carpenter Staff Project Manager, Awesomizer, Fixer, Maker, Collaboration Enabler Chose Kanban Tool Jira is more robust and more connected. Kanban Tool is a good basic tool to do basic tasks. At an enterprise level, Jira has more to offer a mixed discipline team that has hardware and software builds (model-based design). For small teams doing just software development in an … Incentivized Helpful? Verified User Anonymous Chose Kanban Tool Kanban is superior to Scrum and AGILE because it can visually organize all your projects and data into one board. Kanban integrates with JIRA which digs deeper into the project data when it is needed. By integrating Kanban with JIRA, you don't need any other tool for project … Incentivized Helpful? Ariel Mayne Manager Chose Kanban Tool It was much cheaper than competition but that's not the main reason. It is very easy to understand. Incentivized Helpful? Verified User Anonymous Chose Kanban Tool We've only tried JIRA Agile and KanbanFlow before. Kanban Tool was the one that our team actually liked and enjoyed working with. Also - it's been much easier to get started with and to understand than some of the other two (JIRA in particular). Although JIRA has many more … Incentivized Helpful? Verified User Anonymous Chose Kanban Tool TeamViewer Incentivized Helpful?	Microsoft Planner Brandon Stokes Global Revenue Enablement Manager Chose Microsoft Planner Our organization chose MS Planner because it is an included tool in the MS Suite, and since we are unfortunately replacing our current and much better project management tool due to a consolidation of the tech stack. However, it doesn't appear that any of the teams using the … Incentivized Helpful? Verified User Anonymous Chose Microsoft Planner In my experience, Microsoft Planner has much less features and less effective than other project management tools. But, it's free and included as part of Microsoft 365, so senior management may think it's saving them money. However, the poor productivity and the inefficient … Incentivized Helpful? Verified User Anonymous Chose Microsoft Planner The Planner has a more straightforward and intuitive interface, making it ideal for teams that want to get started quickly without a steep learning curve. Additionally, Planner is more budget-friendly, making it a better option for smaller teams like mine. Additionally, … Incentivized Helpful? Verified User Anonymous Chose Microsoft Planner We used Microsoft Planner because it was free to our organization but ended up paying for Asana for more features we needed for our team. Incentivized Helpful? Verified User Anonymous Chose Microsoft Planner Microsoft Planner stands out for its seamless integration with Microsoft 365, making collaboration with tools like Teams, Outlook, and SharePoint effortless. Its user-friendly interface, with drag-and-drop features and color-coded labels, simplifies task management. Microsoft … Incentivized Helpful? Matt Aldridge Learning Analytics Lead Chose Microsoft Planner Compared to the other options, we already had access to Microsoft Planner, preconfigured accounts, and support and ordination from tech internally to use it. We previously used Wrike, I wanted to use Asana, and other people in the organisation either used Microsoft Project, or … Incentivized Helpful? francesca turra Project Manager Chose Microsoft Planner The integration with Microsoft Teams is a must that other platform doesn't have. Incentivized Helpful? DA Deepika Arora Digital Marketer Chose Microsoft Planner Microsoft Planner was included in our package of Microsoft email. Thus, we [don't] have to pay anything separately. This is was the main reason. However, the functionality we required was similar. [Microsoft] Planner also gives a schedule calendar where we can add tasks as per … Incentivized Helpful? Quratulain Habib, PMP Partner / Director / Head of Projects Chose Microsoft Planner While Asana and Trello are mature products, Planner is getting there pretty quickly. Since our organization is on the Microsoft ecosystem, it helps to use SSO for most of the apps that are within the same license. It helps save money and does the work. For proper project … Incentivized Helpful? Verified User Anonymous Chose Microsoft Planner Microsoft Planner won out over Todoist due to it's ability to integrate other software and allow us to be able to do more work in one software. The project management functions were superior as well. Probably the biggest advantage was the task management. We liked how it worked … Incentivized Helpful? Verified User Anonymous Chose Microsoft Planner Have moved to JIRA in my recent project. I can say Microsoft plan is a good option but JIRA is more powerful compare to this tool. The only thing is its integration and easy communication feature between teams or assigned groups stand it out while comparing with the similar … Incentivized Helpful? DS Darshil S Assistant Manager Chose Microsoft Planner Microsoft Planner has a clear cut edge over all the other project planning software of having its native and extensive capability of integrating with the Office 365 apps which everyone uses heavily. Also, it is highly accessible and usable to a large extent through PDAs and … Incentivized Helpful? Christie Carbone Digital Marketing Analyst Chose Microsoft Planner Pros: Communicating with all members of the plan is easy since it’s part of the Office 365 suite. This allows you to easily communicate via Outlook. You can quickly view all the tasks everyone is working across Boards Incentivized Helpful? Verified User Anonymous Chose Microsoft Planner Planner provides better integration with Microsoft products that are used across the organization as a whole. It provides better connection to SharePoint, MS Teams, MS Office products, and even in MS Outlook, which is the company's email client. Incentivized Helpful? Fernanda Ministerio Especialista de Desenvolvimento Industrial Chose Microsoft Planner Many areas of the company still use Trello to organize their activities and tasks, but gradually Microsoft Planner must replace the activities. Users are often "attached" to familiar technologies, but Office 365 takes advantage of the more organized use of the tools. This year … Incentivized Helpful? Verified User Anonymous Chose Microsoft Planner I would recommend Planner for light project / team management with strong MS Teams integration. For a PMO / large project with resources/cost/gantt management, I would really recommend MS Project. Incentivized Helpful? John Bayerl Director of Teaching Excellence Chose Microsoft Planner I have not used any other products that serve a similar function to Microsoft Planner. Incentivized Helpful? Verified User Anonymous Chose Microsoft Planner Planner, tho its user interface could be improved, was leaps and bounds better than TYA suite. Their user interface is difficult for many at our job site to use, especially the older generation. The decision to bring it in was largely a corporate decision. Individuals likely … Incentivized Helpful? Verified User Anonymous Chose Microsoft Planner I've used Asana and prefer it to Microsoft Planner. Asana has more functionalities than Planner and I think it is more user-friendly. Incentivized Helpful? Verified User Anonymous Chose Microsoft Planner Trello is better as a one off product, but if you use the Microsoft suite then Planner integrates better into the rest of your day-to-day apps. The integration into team members' calendars and mail makes the ease of assigning tasks across our organization well worth using the … Incentivized Helpful? Verified User Anonymous Chose Microsoft Planner Microsoft Project Incentivized Helpful? RH Richard (Ric) Hazel Strategy Planning Advisor Chose Microsoft Planner Microsoft Planner is far superior and doesn't require expensive training to give people access to it. It is far easier to customize and allows for people to add projects and milestones without the cumbersome interface that Agility offers. I would far rather use Microsoft … Incentivized Helpful? Verified User Anonymous Chose Microsoft Planner We tried to select software from various tools, and in the end we chose Planner both for economic reasons (it is included in the Microsoft 365 license we have in the company) and for its ease of use (we have no particular or specific needs, such as advanced scheduling or ticket … Incentivized Helpful? MC Micaella Cirilo Talent Acquisition Specialist Chose Microsoft Planner Main reason is that it is cost efficient because we're already using Microsoft 365 and it's literally part of the ecosystem. No need to purchase any other software. Microsoft is also a well known company, credible for providing business solutions and has a strong enterprise … Incentivized Helpful? Verified User Anonymous Chose Microsoft Planner Planner is free and integrated with other Microsoft products that we use. We don't have a need for something more sophisticated given the price it would have cost to purchase licenses for a dedicated task/project mgmt tool. Incentivized Helpful?

Features

Kanban Tool

Microsoft Planner

Project Management

Comparison of Project Management features of Product A and Product B
	Kanban Tool 6.3 Ratings 19% below category average	Microsoft Planner - Ratings
Task Management	8.50 Ratings	00 Ratings
Resource Management	6.40 Ratings	00 Ratings
Gantt Charts	1.00 Ratings	00 Ratings
Scheduling	6.20 Ratings	00 Ratings
Workflow Automation	7.40 Ratings	00 Ratings
Team Collaboration	6.20 Ratings	00 Ratings
Support for Agile Methodology	7.30 Ratings	00 Ratings
Support for Waterfall Methodology	3.90 Ratings	00 Ratings
Document Management	6.40 Ratings	00 Ratings
Email integration	7.30 Ratings	00 Ratings
Mobile Access	8.50 Ratings	00 Ratings
Timesheet Tracking	8.00 Ratings	00 Ratings
Change request and Case Management	8.20 Ratings	00 Ratings
Budget and Expense Management	3.00 Ratings	00 Ratings

Professional Services Automation

Comparison of Professional Services Automation features of Product A and Product B
	Kanban Tool 5.7 Ratings 28% below category average	Microsoft Planner - Ratings
Quotes/estimates	5.50 Ratings	00 Ratings
Invoicing	5.50 Ratings	00 Ratings
Project & financial reporting	3.00 Ratings	00 Ratings
Integration with accounting software	9.00 Ratings	00 Ratings

Best Alternatives
	Kanban Tool	Microsoft Planner
Small Businesses	Stackby Score 9.0 out of 10	7shifts Score 9.9 out of 10
Medium-sized Companies	InEight Score 8.3 out of 10	Whimsical Score 8.5 out of 10
Enterprises	InEight Score 8.3 out of 10	Whimsical Score 8.5 out of 10
All Alternatives	View all alternatives	View all alternatives

User Ratings
	Kanban Tool	Microsoft Planner
Likelihood to Recommend	8.5 (0 ratings)	7.5 (0 ratings)
Likelihood to Renew	9.1 (0 ratings)	3.0 (0 ratings)
Usability	9.1 (0 ratings)	7.8 (0 ratings)
Support Rating	8.3 (0 ratings)	- (0 ratings)
Implementation Rating	8.2 (0 ratings)	- (0 ratings)

User Testimonials
	Kanban Tool	Microsoft Planner
Likelihood to Recommend	Most users looking at Kanban Tool will ultimately have a process that they work through. This is a great tool and very flexible for any business. Take your time to really review your process and the stages of the process. Kanban Tool will make it clear visually so you can see bottlenecks and areas to improve. I think this tool can be adapted to any company or process. TM Tarik Marshall Certified Senior Advisor Read full review	Microsoft Planner is a user-friendly visual tool for organizing tasks and workflows. It’s great for team collaboration, integrates seamlessly with Microsoft 365 tools like Teams and Outlook, and offers flexibility for projects of all sizes. Additionally, it provides mobile and web access for seamless productivity on the go. That’s a big plus right there. Incentivized Verified User Anonymous Read full review
Pros	It provides a good basic overview of where tasks are on a timeline (particularly helpful for a pull-based approach). It provides a good collaborative space to have multiple folks commenting on multiple tasks. It does a good job of managing very basic visual elements of an agile development cycle. Incentivized Chris Carpenter Staff Project Manager, Awesomizer, Fixer, Maker, Collaboration Enabler Read full review	I love the ability to tag and untag others as needed I love the ability to customize the tag labels and that there are so many options I love the ability to add comments and it notifies the others tagged in the task I love that the task description can be changed as needed without notification to others assigned to the task Incentivized Verified User Anonymous Read full review
Cons	Kanban does not show the task or story clearly. You have to open the project separately to view the details of the project. Kanban gives a higher level project management view but it lacks customization and personal settings features. I would like to see Kanban provide mobile access to their tool, data, and board. This would be very useful for all companies and provide an increase in efficiency and productivity. Incentivized Verified User Anonymous Read full review	Does not allow you to view all tasks and sub-tasks (checklist) in a nested view. Comments have character limits that can make it harder for teams to communicate exactly what they want to share. There is no way to mention a teammate in a comment and share files and documents in the conversation (collaborative tool???). Fernanda Ministerio Especialista de Desenvolvimento Industrial Read full review
Likelihood to Renew	We are more likely than not to renew our use of Kanban. Even with its limits, it still is a good product that fulfills our needs. Incentivized Verified User Anonymous Read full review	It is a very useful tool that brings teams in sync with one another. The integration with other Microsoft products makes it an obvious choice because you don't have to purchase a license for a completely different tool that doesn't have cross-functional capabilities with the software you already use on a daily basis. Incentivized Richard (Ric) Hazel Strategy Planning Advisor Read full review
Usability	The integration with Teams is well suited. This works wonderful for my company. Our team can easily prioritize tasks based on their importance. It help our team identify and reduce inefficiencies in workflow. With great visibility in data our team can make informed decisions. Ensuring clear accountability and responsibility of team members Carl Marshall Principal Managing Director Read full review	The tool is easy to use, but it is just as easy to set up. No specific skills are required, but its usefulness in our work is immediately apparent. Colors are very helpful in creating a clear interface and providing a very precise overview of the tasks to be performed. Incentivized Verified User Anonymous Read full review
Support Rating	This is the best tool I had a chance to work with- since I started to use it I saved a lot of time and I made my work go smoothly. Verified User Anonymous Read full review	No answers on this topic
Alternatives Considered	Kanban is superior to Scrum and AGILE because it can visually organize all your projects and data into one board. Kanban integrates with JIRA which digs deeper into the project data when it is needed. By integrating Kanban with JIRA, you don't need any other tool for project management that is effective for both the business and the development teams. Kanban is recommended for any user groups who wish to increase their efficiency to deliver products, transparency for all users and on-time productivity. Incentivized Verified User Anonymous Read full review	Our organization chose MS Planner because it is an included tool in the MS Suite, and since we are unfortunately replacing our current and much better project management tool due to a consolidation of the tech stack. However, it doesn't appear that any of the teams using the current program intend to use MS Planner due to its poor functionality. We will likely be pivoting to Jira instead. Incentivized Brandon Stokes Global Revenue Enablement Manager Read full review
Return on Investment	Better communication and organization of ongoing projects. We are a very small team, with many areas to work on. Having everything in one system gives us a lot of visibility. Greatly reduced costs from using other tools that were much more expensive. Mateus Stock IT Manager Read full review	Saved over $1000 each year by not having to purchase a third party tool for our content planning Not sure that I can provide a hard number to this, but having the oversight to see when something is coming due and making sure everything gets executed in time Incentivized Christie Carbone Digital Marketing Analyst Read full review
ScreenShots	Kanban Tool Screenshots