Planday vs. When I Work

Planday

Planday

5 Reviews and Ratings

When I Work

When I Work

65 Reviews and Ratings

Overview
Product	Rating	Most Used By	Product Summary	Starting Price
Planday	Score 9.0 out of 10	N/A	Planday is online and mobile employee scheduling software designed to help shift-based businesses plan and communicate shifts, manage absences and leave, simplify hour registration, and streamline their payroll processes. Planday also facilitates simple team communication across the organization via SMS, emails and app notifications while storing employee information and contact details in one single place.	$2 per user per month
When I Work	Score 8.6 out of 10	N/A	When I Work is a way for businesses to schedule, track time and attendance, and communicate with their hourly employees. The schedule and time clock is placed in every employee's pocket with When I Work's iOS and Android apps. It can be used to keep track of time off, employee availability, and manage shift swaps with a few clicks. When I Work integrates with payroll providers to streamline the process and avoid human error.	$2.50 per month per user

Pricing

Planday

When I Work

Editions & Modules

Starter: $2
per user per month
Plus: $4
per user per month

Essentials: $2.50
per month per user
Essentials + Attendance: $4
per month per user
Pro: $5
per month per user
Pro + Attendance: $7
per month per user
Premium: $8
per month per user
Premium + Attendance: $10
per month per user

Offerings

Pricing Offerings
Planday	When I Work
Free Trial
Yes	Yes
Free/Freemium Version
No	No
Premium Consulting/Integration Services
No	No

Entry-level Setup Fee

Required

No setup fee

Additional Details

—

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More Pricing Information

Community Pulse
	Planday	When I Work
Considered Both Products	Planday Verified User Anonymous Chose Planday Ultimately Planday is the perfect tool for simple straightforward team time management, communication and scheduling. I would like to see a task management feature added to Planday and perhaps some integration for employee rewards. Planday is leaps and bounds above Quickbooks … Incentivized Helpful? Faisal Hussain Support Team Leader Chose Planday Other than an Excel spreadsheet and countless templates, we haven't really used anything else. Incentivized Helpful? Charlotte Whiting Head Office Manager Chose Planday We did not have a system previously. In terms of feedback from employees since the launch of Planday it has been very positive. Incentivized Helpful?	When I Work HC Heather Cole Human Resource Manager Chose When I Work When I Work is a much more user friendly for both employer and employee Incentivized Helpful? Emily Hammell Marketing and Communications Manager Chose When I Work When I Work seemed a bit easier to implement for our team and employees. When I Work had all the things we needed without a lot of the bells and whistles that we wouldn't really utilize. When I Work was also a bit more affordable for our budget. Overall, it was the better … Incentivized Helpful? Jayelynn Willman Assistant Manager Chose When I Work Compared to its counterparts, When I Work allows you to interact with your staff where the others were strictly schedule based. This allows you to do so much more and saves you time from having to call each employee when something happens or a new special is announced. It puts … Incentivized Helpful? AY Allison Yates-Gauthier Senior Special Events Coordinator Chose When I Work When I Work is much simpler, easier to navigate, and clear with details. Incentivized Helpful? Verified User Anonymous Chose When I Work It's been a long time since I searched for other products. We went from something that was simply a time tracker, so this was a big step up. Incentivized Helpful? Verified User Anonymous Chose When I Work I would say that When I Work is better for a smaller company and has more options than ADP workforce now. I like that we save money as we don't need all the abilities that ADP workforce now has as we use a different company for employee PTO and benefits tracking. Incentivized Helpful? Verified User Anonymous Chose When I Work I've not used another time-tracking service; this was recommended to me by a friend. Incentivized Helpful? Liz Ward Founder & Co-CEO Chose When I Work When I Work is less expensive than Deputy. Incentivized Helpful? ANNA CARABALLO Director of Operations Chose When I Work When I Work was simply the easiest of all of the products. It did everything that we needed it to do while not taking three training classes to learn. Incentivized Helpful? Verified User Anonymous Chose When I Work When I Work was recommended to me by a friend. I never considered another service, nor have I since I started using When I Work. Incentivized Helpful? AM Amy Morgeson Director Chose When I Work When I Work is the first program like this that I have used. I searched online and reviews were good, the price was good and ultimately we decided to give it a try. Prior to this I was manually scheduling and calculating everything. When I Work is simple to use and a great … Incentivized Helpful? Verified User Anonymous Chose When I Work I know my co-workers have evaluated many other products similar to When I Work, out of an effort to replace our using When I Work with something better and more efficient. Still, so far, they have not been able to find anything else that can suit our needs better. I was not … Incentivized Helpful? Talitha Rieken Practice Manager Chose When I Work The only other product we've used for staffing, outside of When I Work, is Outlook. We used shared calendars and sending emails. While the shared calendars worked for a while, the technology was outdated for the demand and emails aren't as efficient for a technology-driven … Incentivized Helpful? Verified User Anonymous Chose When I Work When we were deciding on a scheduling software we evaluated When I Work and When To Work as our potential solutions. Ultimately we decided on When I Work because it offered a more user-friendly interface and was easier to use than the When To Work option. When I Work fit our … Incentivized Helpful? İhsan Akkarpuz STA Site Engineer (CV Car, B Car, Cargo, Engine, Transmission) Chose When I Work No other product was launched in the same field with When I Work was in workforce management. Incentivized Helpful? AK Cyrway Co-Owner, President, Creative Services Chose When I Work Prior to When I Work, we had been using a Google calendar. This turned out to be difficult to track, and employees would never know who else was working the shift, nor could they easily access it without a Google Account. When I Work is both app and website based and can be … Incentivized Helpful? James Mcbride User Experience Manager Chose When I Work When I work worked the best for our company and needs we had for it. The reason we went with when I work was it was easy to use, visually appealing, and allowed us to track when people were working or on PTO. This has been great for our support department. Incentivized Helpful?

Best Alternatives
	Planday	When I Work
Small Businesses	7shifts Score 9.9 out of 10	7shifts Score 9.9 out of 10
Medium-sized Companies	PowerDMS by NEOGOV Score 7.0 out of 10	PowerDMS by NEOGOV Score 7.0 out of 10
Enterprises	Zoho People Score 8.4 out of 10	Zoho People Score 8.4 out of 10
All Alternatives	View all alternatives	View all alternatives

User Ratings
	Planday	When I Work
Likelihood to Recommend	8.0 (0 ratings)	10.0 (0 ratings)
Likelihood to Renew	- (0 ratings)	10.0 (0 ratings)
Usability	- (0 ratings)	9.0 (0 ratings)
Support Rating	- (0 ratings)	8.7 (0 ratings)
Implementation Rating	- (0 ratings)	8.0 (0 ratings)

User Testimonials
	Planday	When I Work
Likelihood to Recommend	This is very well suited where there is a rotating support structure with larger teams involved. Our department as a whole has 16 full-time team members, with 4 people per team. The management of absences such as annual leave, alongside busy schedules or even seasonal downtime, is a breeze with Planday. Incentivized Faisal Hussain Support Team Leader Read full review	I recommend When I Work to those companies that are looking for a way to manage work schedules and want to increase the productivity of all employees. This is an important platform that would bring excellent results to small, medium and large companies. This is a constant monitoring system which allows employees to complete their tasks in the indicated time, When I Work sends automated alerts when an employee is not complying with their tasks and this allows us to know exactly the productivity we are having in each one of the sectors. It is an excellent platform for planning and administration of working hours, it has a very easy-to-use UI that allows schedules to be easily managed. Without a doubt, When I Work would be a perfect implementation for any sector or company, since it has a lot of potential to collect exact data on compliance with working hours. Incentivized Sasha Brito Marketing Director Read full review
Pros	Team Scheduling Team Communication Employee Time Keeping Incentivized Verified User Anonymous Read full review	When I Work allowed me to color-code each employee's schedule. When I Work allowed me to show who was "off" during what time of day. This was essential for morale, as our event included 16-18 hour days, and I wanted to show that everyone had down time each day. Incentivized Verified User Anonymous Read full review
Cons	Has a rigid structure, so there is only one way to do any particular task. Incentivized Faisal Hussain Support Team Leader Read full review	Customer service only available by chat or email. No phone- which is crazy, in my opinion. Slows down, getting things done. Understanding their charges is a pain. I still don't know what I am paying for. If you are being overcharged, they don't care; they keep you on billing for something in a group. Incentivized Verified User Anonymous Read full review
Likelihood to Renew	No answers on this topic	It's a powerful tool for employee management and intuitive to use. Incentivized AK Cyrway Co-Owner, President, Creative Services Read full review
Usability	No answers on this topic	While it's one of the better apps, my only complaint is the icon layout of the dash; mouseover sometimes doesn't work for my system. Incentivized AK Cyrway Co-Owner, President, Creative Services Read full review
Support Rating	No answers on this topic	Every time I contact When I Work staff with an issue, someone is there with a quick solution to my problem. I love the chat feature. I can continue to work on other things while the When I Work representative assists me. Incentivized Verified User Anonymous Read full review
Implementation Rating	No answers on this topic	Make certain your team knows how to turn off alerts and utilise the system. Incentivized AK Cyrway Co-Owner, President, Creative Services Read full review
Alternatives Considered	Ultimately Planday is the perfect tool for simple straightforward team time management, communication and scheduling. I would like to see a task management feature added to Planday and perhaps some integration for employee rewards. Planday is leaps and bounds above Quickbooks Time, and TimeClock Plus but falls behind Deputy only slightly by having less features available. Overall I would recommend Planday to any small business owner with a team of 5-20 Incentivized Verified User Anonymous Read full review	When I Work seemed a bit easier to implement for our team and employees. When I Work had all the things we needed without a lot of the bells and whistles that we wouldn't really utilize. When I Work was also a bit more affordable for our budget. Overall, it was the better choice. Incentivized Emily Hammell Marketing and Communications Manager Read full review
Return on Investment	Employee profiles - 99% of employee profiles are up to date with right work info/ID/contracts & personal details, compared to previous 50% (estimated) Wages - consistently reviewed through Planday and updated to reflect sales, busy & non busy periods Schedules - more efficient scheduling & accurate hours logged and therefore, translated to pay - consistent and efficient monitoring by head office/ops team and managers at site level, through clock in and out system. Charlotte Whiting Head Office Manager Read full review	Compared to what I've used before, When I Work allows you to interact with your staff more than other scheduling apps. Though I don't know the cost, I was told it was cheaper than it's counterparts. The app doesn't have all of the features as the full website, but it's pretty close. Incentivized Jayelynn Willman Assistant Manager Read full review
ScreenShots	Planday Screenshots