Cvent Event Diagramming

Score9.5 out of 10

67 Reviews and Ratings

What is Cvent Event Diagramming?

Cvent Event Diagramming (Social Tables) is a software application that allows event planners and properties to work together online. Cvent's cloud-based hospitality software positions event properties to increase sales and work more collaboratively and efficiently with their event, and meeting customers. The vendor boasts over 175,000 unique users who rely on Social Tables and state that over 4 million events have been planned within the platform.

Categories & Use Cases

Media

Screenshot of Check In and Attendee Management

Screenshot of Seating and Attendee Management

Screenshot of Sales & Catering CRM Software

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Screenshot of Diagramming Software

Event registration
Attendees can register in advance for upcoming online events (such as webinars).
Category average: 8.8
Confidential attendee list
Presenters, moderators, or admins can see a confidential list of attendees that is not visible to all attendees.
Category average: 8.6
Dashboard / Report / Visualization Interactivity on Mobile
In-app dashboard reports and data visualization.
Category average: 7.6

Event analytics
Analytics and reporting (e.g., total attendee counts at individual presentations and booths, satisfaction with presentations) are available to help determine the success of events
Category average: 8.4
Live chat
Participants can use one-on-one and group instant messaging to communicate privately or selectively during meetings.
Category average: 8.2
Audience engagement
Interactive features like live chat, polls, Q&A, and gamification
Category average: 8.3

Ellen Valdez, CMP View profile

Event Manager at Platinum XP (11-50 employees employees)

Use Cases and Deployment Scope

We utilize Cvent Event Diagramming nearly every day at our event agency. We utilize it to create floorplans for indoor events, and outdoor festivals and programming. We love Cvent Diagramming for multiple reasons, but two main reasons are:

1. We use the "collaboration" feature often to share live updating links with our clients.

2. We are able to receive floor plans from venues that are editable and scaled accordingly.

Pros

Scaling - I love that you can scale a layout in the program, and it tends to be pretty spot on. For example, we could have 20 different measurements for a street, once we type in a single measurement the rest auto fills (and is REALLY close to accurate).
Uploading - I love that you can upload images and mark all over them. Particularly, you can upload google earth images for outside festivals, and scale them accordingly.
Creating - In the program you can create a diagram based on the size of the room. For example, if you know you have a 40x80 tent, you can make a custom layout and build the whole thing.
Setup Templates - These templates make it easy for you to auto fill an entire room with rounds, rectangles or other formations without having to fill them all in individually.

Cons

Font Options - When you're typing in the floorplans you can't bold fonts. For example, if you want to label something small you can't really see the font well.
Shapes - I find myself using the shapes more often than the pre-fabricated objects. It's hard to tell what they are in the flat layouts. THAT being said, if you use the pre-fabricated objects they look REALLY cool in 3D view!
Groupings - Groupings work to an extent, but for example if you put 20 tables in a floorplan individually, and then you "group" them into one, you can't really edit the tables, chairs and width between tables and chairs all at once.
How To's - I wish industry standards were mentioned somewhere. For example, if industry standard is to have tables 4ft a part - I wish that was listed in here when you are formatting tables.

Return on Investment

I wouldn't necessarily say there's a direct ROI for us, because it's just a necessity to utilize. Overall, our clients love that we have access to a floorplan software, and we use it to its fullest!

Usability

Other Software Used

Trello, monday.com, Podio

Lesley Irminger View profile

Events Manager, External and Sponsored Events at George Mason University (5001-10,000 employees employees)

Use Cases and Deployment Scope

We use this for diagraming all of our student center spaces in order to ensure compliance with fire code and capacity needs. I've also used Vizio and Powerpoint. But neither can do "scale!"

Pros

Diagramming to scale
Sharing diagrams with others for collaboration
Add on items to customize venue
Venue design and uploads

Cons

PDF print out a bit cleaner.
Allow for more robust collaboration in a shared environment (like a Google Doc)

Most Important Features

Ease of use
Accuracy of diagram
Customization for venue

Return on Investment

Allowed for better communication with non-University clients and groups unfamiliar with the space
Allowed for collaboration remotely and less site visits
Made site visits easier and more productive

Alternatives Considered

Cvent Abstract Management and Cvent Event Management

Other Software Used

Cvent Abstract Management, Cvent Event Management

Zhaydrix Robles View profile

Senior Sales Manager in Sales at Hilton (10,001+ employees employees)

Use Cases and Deployment Scope

Cvent Event Diagramming/Social Tables is a necessary tool to help planners plan their event in your hotel.

Pros

Virtual Tour
Precise Setup
Various Diagram export options

Cons

A way to set the front of the room so the chairs and tables face the right direction. This is helpful as we can use meeting spaces in different ways.
Auto Preview

Most Important Features

One area to have diagrams
See history of diagrams and find history easy

Return on Investment

This has a positive impact for clients to feel comfortable in their space they are previewing.

Other Software Used

Delphi, Adobe Acrobat, Knowland Insight

Luciana Cis View profile

Special Events Coordinator in Information Technology at Accenture (10,001+ employees employees)

Pros

Organize seating
Calculate social distancing
Better accommodate participants

Cons

Ease of use
Faster response time on mobile

Most Important Features

Practicity
Short learning curve

Return on Investment

We were able to return to in-person events quicker.
We have been able to host multiple events at once.

Other Software Used

Cvent Event Management, Microsoft Teams, Microsoft Power Automate (formerly Microsoft Flow)

Megan Hackney-Demirci

Graduate Student in Marketing at Graduate Student (501-1000 employees employees)

Use Cases and Deployment Scope

I took the free course to gain professional experience and better understanding about spacing, arrangements, and practical designs for conferences and events. The program was easy to follow and I would recommend it to others who are just starting in the field or even those venues that are established. It’s easy to use and the training is purposeful.

Pros

Spacing
Placement of tables
Various designs of tables

Cons

Nothing

Most Important Features

Professional appearance
Easy if use
Quality of training on program

Return on Investment

Maximizing space increases ROI

AutoCAD

Amadeus Sales & Event Management

Room Viewer

Cvent Event Diagramming

What is Cvent Event Diagramming?

Categories & Use Cases

Media

Key Features

Top Performing Features

Event registration

Confidential attendee list

Dashboard / Report / Visualization Interactivity on Mobile

Areas for Improvement

Event analytics

Live chat

Audience engagement

Reviews

Use Cases and Deployment Scope

Pros

Cons

Return on Investment

Usability

Other Software Used

Use Cases and Deployment Scope

Pros

Cons

Most Important Features

Return on Investment

Alternatives Considered

Other Software Used

Use Cases and Deployment Scope

Pros

Cons

Most Important Features

Return on Investment

Other Software Used

Pros

Cons

Most Important Features

Return on Investment

Other Software Used

Use Cases and Deployment Scope

Pros

Cons

Most Important Features

Return on Investment

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