EisenVault

EisenVault Cloud-Based DMS (Document Management System) is a solution designed to meet the document management needs of businesses. According to the vendor, this product allows companies of various sizes, including small, medium, and large enterprises, to securely store, track, and manage electronic documents in the cloud. The software caters to a range of professions and industries, including legal firms, accounting firms, healthcare organizations, government agencies, and education institutions.

Key Features

Cloud Based Secure Document Storage: According to the vendor, users can securely store, track, and manage electronic documents in the cloud. They can access, edit, and share documents efficiently and securely from anywhere with an internet connection. The vendor claims that there is no need to purchase and maintain expensive hardware and software.

Online editing capabilities: The vendor states that users can edit documents directly within the EisenVault software. They can make changes to documents using Microsoft Office applications like Excel, Word, and PowerPoint. The software allows users to create new versions of documents within the document management system.

Version control: According to the vendor, the software automatically creates a new version of a document every time it is changed. Users can view and download older versions of documents. The vendor claims that it is easy to track changes made to documents over time.

Metadata attribution: The vendor states that users can assign custom metadata fields to documents for advanced search and filtering. They can include attributes such as the date of document storage, author, and employee ID. This feature is said to enhance document organization and retrieval.

Document management workflows: According to the vendor, the software allows users to route documents for approvals using the built-in workflow engine. They can customize workflows according to specific requirements and implement maker-checker flows to ensure document visibility only after approval.

Indexing and search abilities: The vendor claims that users can make scanned documents full text searchable using Optical Character Recognition (OCR). The software supports OCR in multiple languages, including English, Hindi, Gujarati, Chinese, Arabic, Bahasa Indonesia, and Thai. Users can easily search and retrieve documents based on content and metadata.

Collaboration and social features: According to the vendor, the software enables multiple users to work on the same document simultaneously. It facilitates collaboration and real-time editing, fostering communication and teamwork among team members.

Document audit trails: The vendor states that the software captures and records all actions performed on a document, such as reads, downloads, and edits. It maintains an audit trail with username and timestamp for accountability and traceability. This feature allows users to track document activity and ensure compliance.

Multi-language OCR: According to the vendor, the software performs OCR on scanned images to create searchable PDF documents. It supports multiple languages, including Hindi, Bengali, Tamil, Telugu, and Nepalese. This feature is said to enhance document searchability and accessibility.

Support for multiple file types: The vendor claims that the software can store and manage various file types, including PDF, Doc, Docx, ODT, Google Docs, TIFF, JPEG, and more. It accommodates different document formats and ensures compatibility.