Google Tasks Reviews & Insights

Score9.1 out of 10

51 Reviews and Ratings

Community insights

TrustRadius Insights for Google Tasks are summaries of user sentiment data from TrustRadius reviews and, when necessary, third party data sources.

Pros

Seamless Integration: Users have appreciated the seamless integration of Google Tasks with various Google apps, such as Gmail, Calendar, and Drive. The ease of access and task management across multiple platforms has been positively noted by many reviewers.

Tactile Feedback for Task Completion: Some users have highlighted the tactile feedback feature in Google Tasks when checking off tasks. This functionality enhances the user experience and adds a satisfying element to completing tasks within the app.

Auto-Sync Capability: Reviewers value the auto-sync feature of Google Tasks with Gmail, which automatically updates tasks across different devices without manual effort. This aspect has been positively acknowledged by users for its convenience and efficiency.

Reviews

23 Reviews

Google Tasks is Ease, Integrated and Straightforward

Rating: 9 out of 10

Incentivized

October 31, 2024

Use Cases and Deployment Scope

I use Google Tasks to summarize important topics that I need to address in important meetings, and to organize my appointments. I work as Software Engineer and Google Tasks also help me organize my projects tasks.

Pros

Summarize Topics
Schedule Appointments
General Notes
Project Managment

Cons

Subtasks
Recurrence
Mobile and Desktop Sync

Likelihood to Recommend

Google Tasks is good for tracking ideias and made notes, also to organize your daily tasks, for small scenarios is appropriate, but when comes to bigger control and interactions with team members is not recommended as lacks some important features.

Verified User

Engineer in Information Technology (1-10 employees)

Vetted Review

3 years of experience

Great for personal use, not for company collaboration

Rating: 8 out of 10

Incentivized

January 16, 2024

Use Cases and Deployment Scope

I use Google Tasks for keeping track of my personal tasks. As an organizational tool used in collaboration with other team members it does not work very well because it is too individual and not sophisticated enough. (Which is exactly how I want it for keeping track of my personal tasks.) A more complex project management tool like ClickUp is better for group task creation and management. I see other members within our team also using Google Tasks for their own personal task creation and management.

Pros

Simplicity
Integration with phones and other Google apps
Tactile feedback for checking off tasks
Keeping a history of past tasks/ adding details to existing tasks

Cons

No dedicated website, must be accessed through locations like Gmail's sidebar
The phone widget is buggy on certain phone models such as the Xiaomi Mi Note 10 Pro

Likelihood to Recommend

Ethan Whitted

Project Manager in Product Management at Soma Games (11-50 employees)

Vetted Review

4 years of experience

Get More Done with Google Tasks

Rating: 10 out of 10

Incentivized

September 2, 2021

Use Cases and Deployment Scope

Google Tasks allows our team to manage, capture, and edit our tasks. With to-dos at the ready, we are able to be productive throughout the day. The Google Task mobile app allows you to sync tasks across all your devices too. Integrations with Gmail and Google Calendar help you get tasks done even faster!

Pros

Syncs with other devices
Accessible anywhere you can sign in with Google
Clear, organized interface

Cons

It doesn't let you tag others or share lists like other to-do apps
It doesn't have a stand-alone web app
It is not convenient to work offline

Likelihood to Recommend

Google Tasks organizes tasks, projects, and activities in a simple and efficient way. With reminders of to-dos, Google Tasks helps us manage our time well. The ability to create tasks directly from an email in Gmail and view tasks in the side panel couldn't be more convenient! In an industry with more projects than we can manage at times, Google Tasks keeps everything in order.

Verified User

Account Manager in Marketing (11-50 employees)

Vetted Review

A task management tool that works

Rating: 10 out of 10

Incentivized

June 28, 2021

Use Cases and Deployment Scope

The most crucial part of maintaining daily checklists and prioritizing tasks is Google Tasks, which is widely used by most teams within the organization. Managing capacity and ensuring that everyone has sufficient work for the day without overloading members of the team is crucial for team management. Thanks to its automatic synchronization with our email, we can save tasks automatically and be sure that nothing gets missed.

Pros

Auto sync with Gmail.
Easy accessibility on multiple devices.
Free to use: Come as a part of GSuite.

Cons

Syncing items/tasks from another email client is not possible.

Likelihood to Recommend

In small organizations or on a personal level, Google tasks is an immediate solution when it comes to managing personal to-do lists or tracking colleagues' tasks as well. GSuite makes the tool/option easy to integrate with other Google tools because it is included as a part of the suite. Auto-synching your calendar and email help reduce the time spent on them.

Verified User

Analyst in Information Technology (1001-5000 employees)

Vetted Review

1 year of experience

Google Tasks is great for creating and managing to-do lists.

Rating: 9 out of 10

Incentivized

June 21, 2021

Use Cases and Deployment Scope

Before having some more complex and complete project and activity management tools, we used Google Tasks to create activity control lists because we used Google's G Suite and from this integration, it was easy to access and manage. The software has been used throughout our headquarters and was a perfect way for us at IT to checklist after completing the tasks as a way to check and evaluate as a productivity tool. It is a relatively simple software but it collaborates in analyzing and optimizing the progress of daily, weekly and monthly activities and is trusted by the Google brand.

Pros

Google Tasks has Gmail and calendar integration.
Possibility to create to-do lists that can be shared with other colleagues.
Visual highlight for overdue tasks.
Easy to create to-do lists.
Possibility to create reminders and notifications.

Cons

There is more customization options in the software.
Very simple interface.

Likelihood to Recommend

Google Tasks is a recommended tool that contributed to the time we used to keep activities organized and planned from checklists performed every day, reminders and notifications and sharing tasks with other colleagues. The department had greater productivity in its tasks during this period. With the integration with G Suite, Gmail and calendar made the work even easier as it allowed to use the tool on any device such as notebook, smartphone, tablet, Mac.

João Mauricio

IT-Support in Information Technology at Grupo Boticário (5001-10,000 employees)

Vetted Review

1 year of experience

View profile

A must have tool for scheduling tasks

Rating: 8 out of 10

Incentivized

June 15, 2021

Use Cases and Deployment Scope

My team uses Google Tasks to schedule their tasks and plan them as per the priority. We can add sub-tasks as well and add any notes which are required for that task. It just syncs up with your calendar and the best is you can add your friend's calendar too. It is helping our team to schedule the tasks and have a deadline on them. Also, a good thing it all comes up in the Google suite package.

Pros

Easy to use
Create Tasks
Free version has alot of functionalities
Auto Sync with Email

Cons

Task Hiding feature should be added
UI can be more interactive
Difficult to sync with Outlook, Thunderbird etc

Likelihood to Recommend

Google Tasks plays a pretty well role in my day-to-day life. I am very much used to it, scheduling my tasks so that I remember what to do next. A lot of features are provided in the free version of Google Tasks. But UI can be improved and built more user-friendly. Easy to do list added a plus point to it.

Ankit Wadhwa

Senior Software Engineer in Information Technology at Mindtree (10,001+ employees)

Vetted Review

1 year of experience

View profile

Google Tasks | Perfect Task Management tool

Rating: 7 out of 10

Incentivized

June 14, 2021

Use Cases and Deployment Scope

We as a digital team are using Google Tasks a lot to maintain our daily tasks and to prioritize and track them properly. The best thing about this is its tight integration with Gmail. It helps us to put it on our to-do list so the team would not miss something really important. It also [allows] the team to track our campaigns and prioritize them based on their go-live dates. Also it is a part of Google Suite (G-Suite) so it has an immediate syncing with other Google tools like Google Drive.

Pros

Easy to use
Free of cost
Available on all platforms/App
Integration with mailbox

Cons

No integration with other apps

Likelihood to Recommend

Possibly a great tool if your official work is dependent/ linked on Gmail. However, if you are using some other email client then would be a bit difficult to sync everything on Google Tasks from them. It is a well-suited tool with a bit of effort to put everything in the tasks bar. Once added then it is available for all the team to track it on a place and prioritize the stuff.

Verified User

Team Lead in Information Technology (10,001+ employees)

Vetted Review

1 year of experience

Easy and Free

Rating: 4 out of 10

Incentivized

June 13, 2021

Use Cases and Deployment Scope

We used Google Tasks to keep track of all upcoming to dos and any other random ideas across people. We wanted to cut down on emails and it fulfilled its job, however we were not very fond of the set up for our purposes. We did switch platforms since then, but still use a lot of the other google tools.

Pros

Great integrated with other google products.
Easily accessible.
Works great in a team.

Cons

Different layout options.
More features in the tasks directly without switching platforms.

Likelihood to Recommend

If other google products are already in use, it is very easy to get into Google Tasks as well and everybody probably has a google account, hence, does not need another account as well. It is helpful for simple to do lists, we would not recommend for larger project planning.

Ann Korb

in Sales at entspannter erfolgreich (1-10 employees)

Vetted Review

1 year of experience

Google suite, always new great products and tools

Rating: 9 out of 10

Incentivized

June 12, 2021

Use Cases and Deployment Scope

Google Tasks is the kind of tool that everyone has always needed but didn't know. 
When we start using it, it became essential. 
It increases team productivity when we can better find and integrate our calendars, meetings, emails. 
If I associate a task with an email, or a meeting, at the time of my meeting I can quickly find the subject, the links, and the necessary files.

Pros

Integration with other Google tools.
Google Tasks allows you to create lists associated with calendars.
Google Tasks allows you to create subtasks

Cons

To have sticky notes.
There is no online synchronization between web and app version.
The search features are bad.

Likelihood to Recommend

It is an excellent productivity support tool and an excellent resource for remote work. I think it's recommended for companies that have agile teams and that need quick communication. The organization of tasks becomes easier and more intuitive. Allows you to insert into your activities some actions that are personal/ familiar. But it costs a little bit if you are going to use it outside the professional environment.

Fernanda Ministerio

Especialista de Desenvolvimento Industrial in Information Technology at SENAI-DN (10,001+ employees)

Vetted Review

1 year of experience

View profile

Plan a Day easily with Google Tasks

Rating: 7 out of 10

Incentivized

June 11, 2021

Use Cases and Deployment Scope

Google Tasks is very convenient to make life easy with the sets of reminders to make your day-to-day work efficient. It is easy to create the task and shall we add in the Gmail, Calendar, Google drive etc. It comes under the package of Google suites as well.

Pros

Create a task in Gmail
Save your email as a task in Google sheets
Organized the task in list as well

Cons

The layout need to be more efficient
Task hiding feature need to be add

Likelihood to Recommend

Google Tasks is well suited for professional as well as personal use. It is very easy to configure and used as required. We will recommend for the company as a start-up to use Google Tasks for managing the small level of a team efficiently and effectively without missing any call, email etc.

Verified User

Employee in Information Technology (5001-10,000 employees)

Vetted Review

2 years of experience