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IBM ECM

Score9 out of 10

13 Reviews and Ratings

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What is IBM ECM?

IBM Enterprise Content Manager and Enterprise Content Management (ECM) applications enable organizations to manage all forms of content and secure secure data with respect to compliance needs. The platform enables capture, activation, sharing, analysis and governance of unstructured data to lower costs and risk while improving efficiency.

Categories & Use Cases

Reviews

What users are saying about IBM ECM.
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A sophisticated product set for complex processing needs

Incentivized
Scott Maloney
Project Manager in Information Technology at Pyramid Solutions, Inc. (11-50 employees employees)

Pros

  • IBM Case Manager is effective at taking complex processes with a lot of parallel activities and automating them into a seamless solution to improve productivity, information accuracy and retention of information.
  • Processes can be broken down into defined roles and tasks making it easier for companies to understand how transactions flow through their organization.
  • IBM Enterprise Content Management has become a robust suite of complimentary products so there is a "cafeteria plan" to choose from that allows a company to craft a solution that will align tremendously well with their business needs.

Cons

  • The product suite has tremendous flexibility, but along with flexibility comes complexity. Configuring environments and installing the software so solutions can be implemented requires a broad base of IT knowledge.
  • In recent releases, IBM has concentrated on making the UIs across the different software products in the ECM family more consistent, and this has been well received by customers.
  • IBM also focuses on making a lot of changes in each release to improve flexibility and collaboration for application developers.

Return on Investment

  • We have seen our customers realize increased employee efficiency by reducing the amount of time it takes to process a transaction.
  • We have seen improvements in customer service because information can be made more readily available to customer service personnel who are fielding service calls.
  • We have seen improvements in decision making because processing-related statistics are more readily available to the managers who need the input to make quality business decisions that affect the day-to-day operations.

Everything is a Case. Use IBM Case Manager.

Incentivized
Gary Douglas
Systems Engineer in Product Management at Pyramid Solutions, Inc. (51-200 employees employees)

Pros

  • Speaking of IBM Case Manager in particular, we believe that just about every business process involving the effort of knowledge workers can be enhanced and automated using IBM Case Manager. If a process or set of tasks requires the judgment, decision-making skills, and experience of a knowledge worker, then the process can be configured for IBM Case Manager. If the process is dynamic and requires flexibility such that the business outcome depends upon the choices and decisions made during the process, then IBM Case Manager is the ideal solution for automation, tracking, and collaboration of such work.
  • With regards to Content Management, we are particularly fond of and adept at utilizing both IBM Content Collector, IBM Classification Manager, and IBM Enterprise Records. As business communications have changed over the last 20 years, the growth of digital content housed within the burgeoning storage silos located throughout a company's infrastructure has swelled to nearly unmanageable levels. This impacts them in numerous ways; from the direct costs associated with ever increasing storage, to the unknowable costs associated with the legal liability of content residing on their systems, to the lost opportunity of un-mined customer data residing on their systems. All of these impacts can be mitigated by the application of IBM Content Management and Content Analytics.
  • To me personally, I believe the greatest strength of products like these are their immense configurability. Depending upon the business requirements of the customer, systems such as those mentioned above can be configured in almost inexhaustible arrangements to accomplish just about any task that can be imagined - all to satisfy the needs and requirements of the demands of the business. From collecting email from mail servers and evaluating it for its context, not just it's content, in order to determine its worth to the organization, to creating File Plans for storing content in a smart repository which makes possible content lifecycle management and defensible disposal, IBM just does this better than any other products I am familiar with.

Cons

  • In terms of weaknesses or negatives associated with using IBM products, to me only the cost and complexity are barriers. The cost puts these solutions out of the range of many mid-size to smaller companies who could benefit from the solutions provided by their products. As a Systems Engineer with responsibility to design and deploy solutions, the learning curve is steep and lengthy. Well worth the effort, but it requires a commitment and dedication.
  • With regards to that, I'm always challenged when learning the technology.

Return on Investment

  • We have not run the numbers for our clients, but there is no question that the groups we have helped with systems deployments experience a number of improvements. Many of the most obvious are reduced costs associated with storage and disposal, reduced costs associated with task processing time and overall process duration, increased productivity through visibility into bottlenecks and the correction of work slowdowns due to bottlenecks, and better visibility into actual production within the organization for reporting purposes.

IBM ECM Rises to the Occasion

Incentivized
Eric WalkView profile
Sr. Technical Consultant, Enterprise Content Inteligence in Professional Services at Perficient (1001-5000 employees employees)

Pros

  • Scalability
  • Flexibility
  • Security

Cons

  • As enterprise and mid-market systems go, the price is highly competitive (especially when you consider what's included in the license). That said, this product is not accessible for small businesses as a self hosted solution. The "Navigator on Cloud" solution is much more accessible, but gives less control over data.
  • To get all the features, there are many moving parts. For large enterprises, this is no problem, and the cloud solution obviates most of these concerns.

Return on Investment

  • My customers see enhanced employee efficiency, improved customer service and savings in discovery activities.

Usability

IBM ECM - Filenet P8

Incentivized
Prabhakar Digumarthi
Senior System Analyst in Information Technology at UST Global (10,001+ employees employees)

Pros

  • It provides easy to use administrative tools to work with the product.
  • Good documentation on the production is available which makes it easier to use.
  • It supports high availability architecture

Cons

  • There can be scope of improvement in the area of content modeling.

Return on Investment

  • After using the IBM ECM in HR department the productivity of the department increased
  • There are lot of cost savings because of eliminating the need to maintain physical documents

IBM ECM feedback

Incentivized
Verified User
Team Lead in Information Technology (10,001+ employees employees)

Pros

  • The content engine which manages documents is the best part of IBM ECM suite. The Content Engine is pretty stable. We faced several issues with 3.5 version. But since 4.5 its pretty stable
  • The process engine part used to be really bad . But its improved a lot. I still believe there is opportunity to simplify the workflow development and deployment and debugging.
  • Custom application to access CE and PE (like providing web service to manage doc,initiate workflows etc.,) is also OK

Cons

  • Process engine is something that needs improvement . The workflow design ,development and debugging should be simplified. Currently its not as bad as it used to be in older versions (like 3.5) but still the PE should work smoothly and dev and admin life should be made easier
  • When you have complex workflows, managing the PE system is difficult. Making the application change is also very difficult.

Return on Investment

  • We were able to replace manual document management and manual verification and approval of proof of document with IBM ECM
  • Initially we had several issues but it was OK when the environment and applications were stabilized. We had issues with old version of products, but the product is almost stable since 4.5 version
  • Workflow part has some issues and caused some delays in processing and also resulted in some manual processing