#1 most frequent
United States of America
76.4%194 installations of 254
What is Novatime (discontinued)?
From Ascentis, NOVAtime was a set of workforce management solutions providing timekeeping, payroll, leave management, and employee scheduling needs. Ascentis was acquired by UKG in March of 2022, and along with NOVAtime, will be discontinued.
Categories & Use Cases
Who Buys & Uses Novatime (discontinued)
#2 most frequent
Germany
10.2%26 installations of 254
#3 most frequent
Canada
3.9%10 installations of 254
Time for a Change?
Pros
- It has some really nice scheduling features that allow managers to see the difference between hours expected to work and actual hours worked as well as overtime, absences, and non-scheduled shifts.
- There are easy ways you can transfer a manager's caseload/employees to another manager temporarily if that person is going to be out of the office for an extended period of time without giving away too much personal information - just what would be needed for payroll or time off requests (this can be customized by your administrator).
- The program itself can be customized in many different ways to meet the needs of the company/organization that it is working with.
- The charts/graphs on the new homepage are somewhat helpful and link to useful information.
Cons
- You cannot write your own reports. All of the reports are canned ones and if you want one that is not included, you have to go through their design team and pay for it to be added to the list.
- Since they have "upgraded" their tabs and added things to their pages, their site has slowed down and it takes much longer for some of their pages to load because of the amount of information that is now stored on each of their individual pages. It is nice to have all that information on one page, but it does take longer for it to come up.
- The scheduling system is set up for organizations that have set schedules and/or multiple people on the same schedule (i.e. 3 people who work 9-3; 5 people who work 3-7; 4 people who work 4-11). If you have only one person who works each individual shift, the scheduling feature is not as helpful. It still works to show actual vs. worked hours and such; however, it will not work as easily to help fill in missing spots if one of your employees is on leave and/or absent.
Return on Investment
- It has helped us identify which employees have consistently had OT.
- It has helped us identify which departments have consistently had OT and/or not utilized their staff to keep OT in check.
Usability
Other Software Used
Microsoft Office 365, Audacity, Skype for Business (formerly Lync), Spiceworks, Google Forms, Google Drive, WordPress, OneNote, TeamViewer, iMovie
It’s time for everyone to use Novatime!
Pros
- Timesheets
- Schedules
- Labor tracking
- Customer service
- Training
Cons
- Expense tracking
- Customizable reports
Return on Investment
- Great service
- Great price
- ROI is through the roof
- Maximizes efficiency
Alternatives Considered
Kronos Workforce Central
Other Software Used
GoldMine
Timekeeper keeps a lot of my time.
Use Cases and Deployment Scope
We utilize NOVAtime for our payroll, timekeeping, and scheduling systems whilst integrating seamlessly with our HR office suite. Previously we had three separate software programs to handle each aspect for our staff, which was inefficient and lead to human errors. I am the main user of NOVAtime for our organization and I work closely with IT, HR, and managers to ensure we are utilizing it to the fullest potential to fit our organizational needs.
Pros
- HR suite integration
- Employee Self-Service
- Timekeeping and Payroll
- Scheduling shifts for FT employees
Cons
- Generating reports can be cumbersome and is limited in terms of parameters.
- Auto generating schedules is a great tool but rather than 'x' number of days I wish a date range was available.
- Editing and updating the ASM is very time consuming.
- Generating schedules is solely qualification based with little nuance for an employee eccentric approach.
Most Important Features
- Timekeeping
- Scheduling
- Payroll
Return on Investment
- Scheduling still takes longer than it had with our previous software, requiring additional man hours.
- It has centralized our HR, payroll, timekeeping and scheduling.
- A web based software system allows for more flexibility in terms of accessing it remotely and checking staff in.
Other Software Used
Tableau Online, RingCentral MVP, Microsoft Teams
Timekeeping Solutions
Pros
- The report database is very extensive--there is a report for everything
- Easy to use
- Various ways for EEs and supervisors to access information
Cons
- For people who don't use it often, they often forget how to navigate the site
- Be able to narrow down PTO options by company
Most Important Features
- Timekeeper
- Reporting
- PTO
Return on Investment
- Steamlines all EE day-to-day operations
- Ease of access with mobile application
Alternatives Considered
Ascentis
Novatime has provided a great timekeeping solution for us!
Pros
- User interface is great for administrators.
- User experience has been really appreciated by our users (managers/supervisors).
- User experience has also been really appreciated by our non-exempt employees when punching in and out.
Cons
- There does need to be more support and knowledge when it comes to alternate workweek schedule types (9/80, etc.), as there have been a few unique challenges with those.
Return on Investment
- We've had great positive impact from our employees and supervisors, who have been really appreciative of improvements over our last timekeeping system.
- Less time has been spent in dealing with system issues/errors for timesheets, etc.
Alternatives Considered
Ceridian Dayforce, Paychex Flex and UKG Ready (formerly Kronos Workforce Ready)
Other Software Used
UKG Pro (formerly Ultimate Software UltiPro), SumTotal Talent Development, Fuze, MS SharePoint
