TrustRadius Insights for OfficeSpace Software are summaries of user sentiment data from TrustRadius reviews and, when necessary, third party data sources.
Business Problems Solved
OfficeSpace is a versatile software that offers various use cases to enhance productivity and organization within a business. Users have found it incredibly easy to locate employees, access their contact information, and communicate with them through email. This feature has proven particularly helpful in large organizations where finding individuals can be challenging. Additionally, OfficeSpace aids in determining department moves, occupancy ratios, and managing facility assets. By providing data on space utilization and allocation, the software allows organizations to optimize their office layouts and make informed decisions for long-term planning.
Among its many functions, OfficeSpace is widely used for desk assignments and hoteling. Employees find it convenient to locate their designated desks and book temporary desks whenever needed. The software also generates reports on space allocation, aiding finance departments in budgeting considerations. Moreover, OfficeSpace serves as a reliable location management system, assisting in tracking occupancy, vacancy, utilization rates, and asset inventory.
Beyond its organizational benefits, OfficeSpace helps streamline office operations by providing floor plans that facilitate the location of conference rooms and guiding individuals during emergency situations. Its flexibility extends to hotdesk booking when employees travel between different offices, making work arrangements seamless across locations. Overall, OfficeSpace has become an integral part of businesses, offering indispensable features that promote efficiency and enhance workplace experiences for employees.
We work remotely and use office space to book desks for when we go into the office.
Pros
Easy to book a desk
Provides a blueprint of the office
Transparent availability for what's available at any given time
Cons
Not able to view history of desk
Not able to see when a desk will be available at the hourly level
Likelihood to Recommend
It is perfect for hybrid work. If there are no assigned desks, you can book a desk for however long you need to use it. It tells you which desks are occupied and by whom so you can know where to book a desk.
OfficeSpace Software is being used as a location management system across the whole organization. We use it to track occupancy, vacancy, utilization, as well as asset tracking.
Pros
Move management: OfficeSpace Software supports drag-n-drop and bulk moves.
Scenario planning: OfficeSpace Software has a reliable scenario planner.
Desk booking: OfficeSpace Software has an easy to use desk booking solution.
Cons
Tracking employees who work from home for better reporting would be useful.
Better tracking of employees with no assigned seating would be beneficial.
A more consistent display of photos across desktop and mobile platforms would be welcome.
Likelihood to Recommend
OfficeSpace Software is a good tool for tracking locations, such as employees, rooms, and assets.
OfficeSpace is used to organize the office. It is used for folks to know where their desk is, help them find other meetings, and, most importantly, locate conference rooms and be a guide for emergency situations to know where certain people should be. It is also very helpful for hotdesk booking when employees travel to different offices.
Pros
Ease of use.
Detail within the application.
Ability to request hot desking.
Cons
Lacks some higher-end features.
Does not remember the last location you looked at.
Does not have a request change feature by a user.
Likelihood to Recommend
I would recommend OfficeSpace; I think it gets the job done exactly how it needs to. They will continue to develop around certain areas that need improvement, but overall it is a great product. I think that it will ultimately come down to cost when purchasing this or an alternative.
VU
Verified User
Account Manager in Customer Service (1001-5000 employees)
We are currently using OfficeSpace for desk assignments, hotel desking, and floor plans. IT is responsible for the management of the system, Workplace has the same power minus billing, and our EA team is responsible for scheduling desk moves. This helps everyone find where their desks are, allows people to book a temporary desk, and allows our new hire team to place IT equipment and swag at desks prior to new hires starting.
Pros
Desk moves -- When assigning a desk to a new user, or shuffling existing users around
Floor plans -- Easily find rooms, desks, and coworkers
Cons
Cannot update floor plans on your own. Need to send to account rep
Move managers definitely need to be trained on how to do things properly
Likelihood to Recommend
OfficeSpace Software is a system that crosses departments. It is especially helpful for workplace/facilities departments, as the available stats and feature sets are more suited towards their use. We also like that this system empowers the EA team in that they are the ones with the responsibility of placing hires at their desks.
OfficeSpace is being used throughout the association. Everything from the visual directory, move management, or even wayfinding. We run our space allocation reports for finance, update executive management on their space utilization and to for long-term planning. We plan on implementing the helpdesk feature this year. OfficeSpace is our one-stop shop.
Pros
Works with active directory very well.
Ease of use and the graphics
Customer service is phenomenal
CADD update assistance!
Cons
Accessing some of the back of the house tools could be a bit more intuitive.
Improving the printing features. Its important to be able to zoom in and print small areas more easily
Likelihood to Recommend
We are a small non-profit and this software really works. It gives us all the features we need.
<ul><li>Move management</li><li>Visual directory</li><li>Search features</li><li>Reporting</li><li>Up to date floor plans</li><li>Wayfinding</li></ul>
After reviewing many software products dealing with space management and finding they either were too intensive or too expensive or both, I found OfficeSpace. It had all the features I needed as well as a very comfortable price.
After 7 years, I am still very happy with the product and recommend it to anyone who asks.
Our whole organization uses OfficeSpace to find where people are seated, their phone number, or e-mail address. We have 7 offices worldwide and all have access to OfficeSpace. I use it to keep track of work orders, moves, and space utilization. OfficeSpace helps us determine department moves, occupancy ratios, and facility assets.
In an organization of 600+ employees, OfficeSpace has become a necessary part of our business, so glad we have it. By the way, their Customer Service is outstanding.
Pros
Very easy to learn and use - was up and running after only 1 hour of training.
Department can be color coded so it is easy to determine the correct utilization.
Customer Service is outstanding - when you need it (which is rarely) you usually get a call or e-mail within 2 hours.
They listen to you - they are always updating the software and value the feedback they get from their customers
They use the cloud - updates are automatic
Cons
The only thing I can think of is possibly a communication from the company on updates and possibly best practices
Likelihood to Recommend
OfficeSpace is an easy to use, easy to learn, very user friendly software. It is not a CAD type of software but a down to earth program that has all the tools most facility/property managers need to run efficient space management.
