TrustRadius Insights for OmniFocus are summaries of user sentiment data from TrustRadius reviews and, when necessary, third party data sources.
Pros
Rich Functionality and Flexibility: Reviewers have consistently praised the product for its rich functionality and flexibility, allowing for rapid and friction-free user adoption. Many users appreciate the wide range of features available, which cater to various needs and preferences. The flexibility of the product has been highlighted as a major advantage by numerous reviewers.
Cross-Device Synchronization: The cross-device synchronization feature is highly valued by users, enabling seamless switching between desktop, laptop, tablet, and smartphone. This ensures real-time access to data from anywhere, providing convenience and enhancing productivity. Several reviewers have commended this feature for its effectiveness in keeping their tasks synchronized across multiple devices.
Effective Task Management Capabilities: Users highly regard the task management capabilities of the product. They find it efficient in syncing tasks to mobile devices and other computers, making it easy to stay organized and on top of their responsibilities. Multiple reviewers have specifically mentioned how this feature has improved their workflow and helped them manage their tasks more effectively.
We use it to help organise key tasks, drive productivity and focus, share and shape outcomes. The big issue we had was productivity and focus and OmniFocus has helped us to drive towards that.
Pros
Productivity
Getting things done
Focus
Clarity
Cons
Better intregrations
More visualisations
Data
Likelihood to Recommend
Based on 'Getting Things Done' it really helps to focus you on the things that need to get done now, driving you to greater productivity.
As a film & TV composer, I often juggle many projects at once. I've used just about every task manager in existence in my 15+ years in the industry, and OmniFocus does the best job at keeping me organized, letting me know when things are due, and what I need to work on next.
Pros
Repetitive tasks
Organization of tasks by Folder and Project
Consistent updates and improvements
Cons
Most expensive task manager on the market
Can be daunting if you're a new user
Needs the ability to attach files and handle hyperlinks smoother
Likelihood to Recommend
OmniFocus is great for power users - if you're someone who's managing multiple projects at once, or a combo of work and home projects, it's the best at keeping you organized. If you're more of a daily task person, someone who just wants to know what has to be done that day and you don't catalog long term projects, then it's probably too much for you.
OmniFocus is the best individual task manager out there. However, it is NOT suitable for use across teams. It doesn't support multiple users, and it only runs on Apple hardware. While that makes it limited, and a poor choice for teams, it offers a more robust feature set than any other to-do style application.
Pros
It doesn't get bogged down or confusing, even with hundreds or thousands of tasks.
Custom perspectives are superior to competitors' "saved searches."
Cons
The mobile app is just OK, but there are several missing features, and some things require a lot of taps.
There's no support for teams.
Likelihood to Recommend
If someone is in the Apple ecosystem, it's the best choice. Far beyond a simple task manager, OmniFocus is the only software I've found that can reliably track every aspect of one's life. If I want anything in my life to be different than it currently is, there's a place for it in OmniFocus.
I'm the primary user of OmniFocus within my org. I use it daily to keep track of tasks, projects, and overall my time and task management during the day. As someone that read "Time Management for System Administrators" years ago (and reread since) and "Getting Things Done," it's been an enormous boon to my time management during the days/weeks.
Pros
Task management
Syncing to mobile and other computers
Cons
Learning curve is a little higher than some basic task tools.
Cost is a little high given some "free" tools that are available (Microsoft Tasks is looking more and more appealing).
Likelihood to Recommend
For those that are Mac users and iOS users, I recommend OmniFocus regularly if they have the budget to cover it. It's a great tool, and I use it daily. The biggest hurdle isn't the software, but getting in the habit of using it. This is true for ANY task/time management, even on paper.
As a small business owner, I use OmniFocus for general planning and organizing of projects and ideas for both business and personal. It allows for the organization of various project types and allows you to tie specific contexts to each of them. It also allows you to coordinate projects and tasks in a way that is helpful in terms of if it is a single project or something done in parallel or sequentially.
Pros
Brainstorming
Project planning
Cons
The initial setup can be a little cumbersome.
Mobile integration is lacking.
Likelihood to Recommend
I think OmniFocus does a nice job in the area of brainstorming and getting projects and ideas out of your head and into a usable form. Depending on the extent of your project, OmniFocus could be a good help for some initial organization of your thoughts and ideas. For some, it might be overkill and something more straightforward like ToDoist or Drafts might do the trick.
As an organization, we suggest the use of OmniFocus as an organizational tool for our employees. We offer reimbursement for the purchase of the app. It is not used as an enterprise solution because it only works with iOS, and our computers are PC's, however, we do have Apple mobile devices and believe that it helps to act as a todo list and organizing tool for many of our employees. It certainly helps me to organize my projects and break them down into meaningful task actions. We have found that those team members who use OmniFocus do have slight upticks in productivity, which is why we have started encouraging its use through reimbursement.
Pros
Maintains to do lists
Breaks projects into meaningful tasks
Reminders
A place to store important ideas and thoughts to come back, review and assign tasks to.
Integration with other apps and products.
Cons
Would love to see OmniFocus come up with an App that works with Windows so that it could sync for multiplatform users, that is a HUGE blind spot for me personally right now.
Likelihood to Recommend
I believe that OmniFocus is well suited as a personal organizational tool and can be encouraged to be used through organizations, although mandating use is difficult because of its lack of usability on multiple platforms (Windows, Linux, etc.). I believe that it helps to beat procrastination by giving a place to accurately enter and understand the projects that you have on your plate, and break them down into small achievable tasks. I also think it is a great way to ensure that things don't just disappear from memory after a meeting or discussion. If you simply write down notes in a meeting but never reflect on them, for example, to enter into OmniFocus or revisit them, it is easy to forget that the tasks require your attention.
OmniFocus is an amazing planning tool. In our organization it's used at an individual level as it only recently started getting features that allow you to share tasks with others, so for very small groups and projects that are managed by a single person, it's one of the best we've ever used. OmniFocus solves many issues but for us, it does this: helps you understand all the projects at hand. All the projects that you can actually move forward with the resources available to you at that exact time. Your next step on each project that can be done at that moment.
Allows us to unblock bottlenecks caused by dependencies on others as we can see tasks that are stalled or in 'waiting' status. Our sales cycles are more based on our ability to engineer solutions more than a decision by the client, so in our CRM the to-do list and next step feature isn't helpful so we offload those sales steps into. OmniFocus to keep them moving far more efficiently.
Pros
Ease of viewing your projects at a high-level.
Ease of viewing what tasks need to be done at the present moment and the sorting of those tasks by availability, due date, start date, needed resources, and project.
The visual interface is really nice to work with, the UX/UI is intelligent and intuitive.
It's the most extensible software I've used. There is a community of people that publish compatible scripts for Omnifocus at no charge.
The code is robust and I've almost never had a bug or a glitch that resulted in issues.
The software syncs in the cloud between MacOS and iOS seamlessly and faster than other To-Do software. The sync aspect is available free of charge.
The development team at Omnifocus is on top of bugs and they have been adding releases regularly to increase functionality and performance.
While OmniFocus adheres to the GTD (Getting things done) principles, it can be used in almost any manner and you aren't stuck with just that methodology.
Cons
While the software wasn't designed for team use, it would be amazing if it was improved to allow team use.
Likelihood to Recommend
OmniFocus is great for a single user setting. If you'd like to organize your work and home life, you won't find anything better. It can track projects by step, date, subject, context, category (home, work, hobby). It's not suited for team use if you need to collaborate on specific projects together, however, for the solo worker or a person that manages a project and doles out the tasks, it's quite powerful.
OmniFocus is used as a task list and project management tool to help organize all sorts of projects. It is currently in use by our Marketing Department to manage content creation, daily, weekly, and quarterly tasks, as well as long term planning for more comprehensive projects that span multiple departments and business units.
Pros
Easy task list creation using keyboard shortcuts
Great at-a-glance look at weekly due dates
Tasks can be organized within projects
Cons
It would be great to see a dark mode in OmniFocus
Their upgrade strategy involves having to purchase new versions when they are released
It would be good to have a quarterly view of tasks and due dates.
Likelihood to Recommend
I'm a big fan of OmniFocus for task management. It's my go-to task manager, and is very useful for those that have bought into the Mac and iOS ecosystem, as all my tasks quickly sync between my MacBook Air, iPhone, and iPad. Obviously this means it's not as good of a choice for web or Windows users.
OmniFocus uses their own server to sync, and although it works great and I haven't had any issues with it, it's strange that they choose not to use iCloud syncing.
Overall, I highly recommend OmniFocus for Mac/iOS users.
OmniFocus is used by individuals on a personal basis. Since it's not really geared toward team collaboration, it's better suited for individual task management. For me, it helps provide a comprehensive way of tracking projects at a very granular level. By using OmniFocus, I am much less likely to forget a task, whether that's following up on an email or spending time making progress on a creative project.
Pros
Managing projects at both a broad and a granular level.
Allowing you to build customized views of your work.
Helping you review projects that have not been looked at in while.
Separating projects from different aspects of your life (e.g. work, home, consulting)
Cons
I'd like to see more customization options for keyboard navigation. There are two preconfigured sets of settings, but no option to modify.
Sometimes synchronization between desktop and mobile doesn't push, and I need to manually refresh.
Attachment support is clunky.
Likelihood to Recommend
OmniFocus is good for "power users" who favor a system that's fast over one that's pretty. It has a little bit of a learning curve, so it's probably overkill for simple task management. However, if you're willing to invest the time in learning OmniFocus and customizing it to suit your needs, it works quite well. I'd especially recommend it for someone who struggles with losing track of ideas and requests, and needs a good system for adding items at one point and then filing later on.
Every employee within the business uses OmniFocus. It is the primary tool for management of projects and activities for each team member. The primary use case is for effective control of current and future work activity; however, given its power and flexibility everyone also uses its for personal task management as well. OmniFocus provides a platform for ubiquitous capture, organisation, scheduling and execution of work (everything from simple chores and tasks through to complex projects).
Pros
Rich in functionality but flexible at the same time meaning that user adoption is rapid and friction-free; more exotic features and functions can be introduced over time as the user builds his/her familiarity with the product
Allows my users to follow their productivity method of choice (most of us are fans of David Allen's GTD method but OmniFocus isn't rigid or prescriptive in its implementation
Cross-device synchronisation means I can seamlessly switch from desktop to laptop to tablet to smartphone and have access to my data in real-time; this means I can always have access to the data no matter where I am or what I am doing
Cons
Apple-device compatible only so Windows users can't use the product
No web-interface available to allow me access via a web browser
A few features not available on iOS implementation that are available on MacOS such as being able to set projects as auto-close on last task completion - not showstoppers but minor inconveniences
Likelihood to Recommend
1) Great for managing your work and personal activities. 2) One of the best implementations of the Getting Things Done method. 3) Not really suited for collaborative work management; OmniFocus is managed on a per-user basis so you can't share/assign tasks.
