Responsive

Score7.9 out of 10

37 Reviews and Ratings

What is Responsive?

Responsive (formerly RFPIO), headquartered in Beaverton, offers their proposal management and automation software, featuring import and export, proposal knowledgebase and answer library, evaluation intake forms, and project management tools (e.g. Gantt chart) associated to proposal tracking.

Categories & Use Cases

Proposal content library updates
Users can update saved proposal language and standard proposal content.
Category average: 8.5
User permissions/proposal editing controls
Users can set appropriate, granular controls over who can view vs. edit elements of proposals.
Category average: 7.5
Proposal branding
Allows users to create branding rules and/or scan proposals for brand compliance.
Category average: 8.5

Sales proposal workflow
Proposals fit conveniently into the sales workflow on both ends (coordinating content to create proposals, and moving from proposals to contracts/revenue); proposal automation improves sales efficiency.
Category average: 7.5
Proposal automation user interface
User interface for setting up proposal automation is user friendly and easy to navigate.
Category average: 7.2
Proposal templates
Allows users to utilize proposal templates for standard proposal layouts, with variable fields.
Category average: 7.8

Verified User

Executive in Marketing (1001-5000 employees employees)

Use Cases and Deployment Scope

We use Responsive tool for responding to RFXs and security questionnaires. The acts as a data repository for the RFXs which helps us to retrieve the appropriate response from the previous RFXs. In addition, the latest addon AI capability helps us to respond the RFXs automatically by using OpenAI. This feature helps us to draft the response which can be modified as per the question.

Pros

Data repository with key word search
AI regenerative response creation using various controls
Data segregation as per the projects
Auto mapping of questions and answers by reading excel sheet while uploading Q&A pairs

Cons

Project management setup process needs to be optimized
AI data model needs more training to increase accuracy
UI can be improved

Return on Investment

It decreases the no of work hours spend on RFX
Automate the RFX process instead of manual intervention for few things
Adopting to new technology changes in proposal world

Alternatives Considered

Loopio

Other Software Used

Jira Service Management, Microsoft SharePoint, Microsoft Teams

Brian Zielinski, MBA View profile

Sr Proposal Manager in Sales at Wolters Kluwer ELM Solutions (501-1000 employees employees)

Pros

Easily update your technical answer library.
Respond to RFPs faster.
Provide subject matter experts with direct ownership of and access to technical content.

Cons

Improve artificial intelligence to enhance the program's auto-response function.
Add or include a RFP procurement/issuance function.
Add a folding windows-style set up to the answer library for a more granular separation of content and answers.

Return on Investment

Faster Response Times.
All library content remains current, able to update in real time.

Alternatives Considered

Qvidian RFP & Proposal Automation and Loopio

Other Software Used

Salesforce Advertising Studio (formerly Social.com)

Anne-Stuart Huffman View profile

Manager, Presales Enablement in Sales at Mercury Healthcare (formerly Healthgrades) (501-1000 employees employees)

Use Cases and Deployment Scope

RFPIO allows our organization to manage multiple RFPs and Security Questionnaires at one time with a lean workforce. It streamlines our content and allows us to organize by product, user type, and specific use cases from our clients. As a company with several different products, and versions of our products, RFPIO enables us to quickly find the right content for the right product, and quickly return questionnaires to the requester. Our content stays updated because RFPIO allows me to assign owners to each question and answer pair, and it automatically requests a review and updates at our specified frequency.

Pros

Intuitive user interface - users of any level technology-wise can use without issues.
Streamlined content review and update process which takes the responsibility from the RFP manager to the product owner.
Access content from anywhere -RFPIO has several add-on and plugin options that enable our teams to quickly grab content where they are working (Outlook, Slack, Microsoft products, Google Workspace, etc.

Cons

I am completely satisfied with RFPIO's features and functionality.

Return on Investment

RFPIO has enabled faster response time which allowed us to participate in more RFPs during the same timeframe.
RFPIO has freed up our teams' time with its features, leading to greater business operation efficiency.

Alternatives Considered

Qvidian RFP & Proposal Automation and Loopio

Other Software Used

Google Workspace (formerly G Suite), Atlassian Confluence, Jira Software

Lori Coffae

Director: Proposal Writing at SHI International (5001-10,000 employees employees)

Use Cases and Deployment Scope

We are currently using RFPIO primarily as a content library. While I managed RFPIO initially, we've recently transitioned to using a Content Manager who oversees our library and who is working to include Process Management as part of our leveraging the tool. With encouragement our users are beginning to use RFPIO more comprehensively, and I am confident the tool will help us with efficiency and simplification as we respond to RFPs. I've been fully immersed in RFPIO processes and functionalities, collaborating with other company-users, and the tool is absolutely phenomenal!

Pros

functionality around content management is agile and intuitive
response process functions are simple to use and help with even the most complex proposals
customer service is extraordinary!

Cons

Formatting issues are sometimes problematic when downloading templates.

Return on Investment

While my company doesn't collect metrics on the product's impact (yet), I know from anecdotal and other experience with RFPIO that the ROI is incredibly strong and that business operation is significantly more efficient.

Alternatives Considered

Qvidian RFP & Proposal Automation

Other Software Used

Microsoft Teams, MS SharePoint

Lauren Daitz, CF APMP View profile

Senior Manager, Proposal Department at HALO Recognition (1001-5000 employees employees)

Pros

Makes it easy to respond to RFPs, RFIs, etc. and security questionnaires.
Manage response content, check with content owners, and regularly review to ensure accuracy
Allows for team members to collaborate across departments, divisions, and locations - seamlessly

Cons

Honestly, there are very few things I would criticize RFPIO for. They are always seeking feedback and suggestions for changes and improvements, and then making them.

Return on Investment

Greater ability to leverage data across divisions
Faster response times for RFXs
Clearer view of all active projects
Stronger content library with more accurate content

Alternatives Considered

Qvidian RFP & Proposal Automation and Loopio

Loopio

PandaDoc

RFP360

Responsive

What is Responsive?

Categories & Use Cases

Key Features

Top Performing Features

Proposal content library updates

User permissions/proposal editing controls

Proposal branding

Areas for Improvement

Sales proposal workflow

Proposal automation user interface

Proposal templates

Reviews

Use Cases and Deployment Scope

Pros

Cons

Return on Investment

Alternatives Considered

Other Software Used

Pros

Cons

Return on Investment

Alternatives Considered

Other Software Used

Use Cases and Deployment Scope

Pros

Cons

Return on Investment

Alternatives Considered

Other Software Used

Use Cases and Deployment Scope

Pros

Cons

Return on Investment

Alternatives Considered

Other Software Used

Pros

Cons

Return on Investment

Alternatives Considered

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