BILL Spend & Expense vs. Negotiatus

BILL Spend & Expense

Negotiatus

Overview
Product	Rating	Most Used By	Product Summary	Starting Price
BILL Spend & Expense	Score 8.9 out of 10	N/A	BILL Spend and Expense (formerly Divvy) is an all-in-one expense management solution that combines free software with corporate cards to provide you with real-time visibility and customizable control over your business finances.	N/A
Negotiatus	Score 9.0 out of 10	N/A	Negotiatus is purchasing software from the company of the same name in New York, that aims to transform the way business administrators and users place orders, control spend, and submit payment across their vendors. The platform is built for the entire purchasing process, and is designed to provide a consistent experience from sourcing through payment across every vendor and website.	N/A

Pricing

BILL Spend & Expense

Negotiatus

Editions & Modules

No answers on this topic

Offerings

Pricing Offerings
BILL Spend & Expense	Negotiatus
Free Trial
Yes	No
Free/Freemium Version
Yes	No
Premium Consulting/Integration Services
No	No

Entry-level Setup Fee

No setup fee

Additional Details

BILL Spend & Expense is free for all users

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More Pricing Information

Community Pulse
	BILL Spend & Expense	Negotiatus
Considered Both Products	BILL Spend & Expense Verified User Anonymous Chose BILL Spend & Expense BILL Spend & Expense was one of the more affordable options, very user friendly and very good for creating easy ways to pay through BILL Spend & Expense or to assign budgets through BILL Spend & Expense. Some of the other options did offer more features but we did not normally … Incentivized Helpful? Rebecca Miller Assistant Controller Chose BILL Spend & Expense Bill Spend & Expense and Ramp are pretty comparable, but we ended up making the change to Ramp based on three factors: 1. The actual receipt or invoice uploads into Sage Intacct, so when reviewing financials, everything is in one place. 2. The cashback program was much simpler … Incentivized Helpful? Verified User Anonymous Chose BILL Spend & Expense We also used other credit cards for employee to use, such as bank issued credit card or Capital One issued credit card, so far Divvy Card is the best one. Users have very positive using experience. Accounting is also happy with this card since it is easy to manage and control … Incentivized Helpful? Verified User Anonymous Chose BILL Spend & Expense Have not compared or used other systems. Incentivized Helpful? Ruth Ann Moss Executive Director Chose BILL Spend & Expense We used Expensify previously and strongly prefer BILL. Expensify had no fraud protection, it was almost impossible to speak with a customer service rep, and the reconciliation process was tedious and clunky. Incentivized Helpful? Verified User Anonymous Chose BILL Spend & Expense I haven't used anything like Divvy before. Incentivized Helpful? Verified User Anonymous Chose BILL Spend & Expense Divvy was much more affordable (free) compared to Concur. It has all the functionally as Concur with a free, alternative solution. We selected Divvy because it helped us achieve three things; capture receipts, allow users to spend within their budgets, and set budgets to … Incentivized Helpful? JaCoby Marston, CPA Chief Financial Officer » Finance Management \| Accounting \| Taxation \| Cost Controls Chose BILL Spend & Expense Chase One Card Program This program is like Divvy's program but it is not user-friendly and is not easy-to-use software. It is very easy to make mistakes and break the system. Divvy is a much more superior product, and I would highly recommend it to anyone especially to advise … Incentivized Helpful? Verified User Anonymous Chose BILL Spend & Expense We haven't evaluated any other products. Incentivized Helpful? JE John Enns Credit card admin Chose BILL Spend & Expense We have used American Express and BOA and while they both give you the standard use of a credit card, neither one allows you to do all the things that Divvy does. Virtual cards, budget increases, categorization, receipt maintenance. Divvy is the only one we have tried of this … Incentivized Helpful? William L. Duffy Accounting & Payroll Specialist Chose BILL Spend & Expense We also researched other paid products (e.g. SAP Concur) and Divvy is far and beyond a better UI with all necessary features while they continue to improve and build out other fancy features. Incentivized Helpful? Brian Thueson Director of Finance Chose BILL Spend & Expense Divvy is the provider of the credit cards. Expensify and Concur only connects your outside cards to their system. Incentivized Helpful? Chris McCarthy Chief Creative Officer Chose BILL Spend & Expense There is no comparison to how easy Divvy is vs any other way of expense reporting because Divvy is real-time. Incentivized Helpful? Jackie Bassett NEJM Insights Council Chose BILL Spend & Expense Nothing out there compares to the agility and ease of use of Divvy. Adoption by those most resistant to any expense reporting tool has always been the #1 painpoint to all other such software. Divvy takes the pain away even for creatives and salespeople! Incentivized Helpful? TE Thomas Edgar Accounting Specialist Chose BILL Spend & Expense We have really only used PNC's business credit cards. Their system was strange and they were not very helpful when we had issues. Incentivized Helpful? Verified User Anonymous Chose BILL Spend & Expense We used to use our bank corporate cards which are antiquated compared to Bill S&E. Incentivized Helpful?	Negotiatus No answer on this topic

Features

BILL Spend & Expense

Negotiatus

Expense Management

Comparison of Expense Management features of Product A and Product B
	BILL Spend & Expense 9.2 Ratings 7% above category average	Negotiatus - Ratings
Employee Expense Reporting	8.70 Ratings	00 Ratings
Corporate Card Reconciliation	9.70 Ratings	00 Ratings

Payment Management

Comparison of Payment Management features of Product A and Product B
	BILL Spend & Expense 8.7 Ratings 6% above category average	Negotiatus - Ratings
Customizable Approval Policies	8.90 Ratings	00 Ratings
Financial Document Management	8.80 Ratings	00 Ratings
Payment Status Tracking	8.90 Ratings	00 Ratings
Payment Audit Trail	9.50 Ratings	00 Ratings
Duplicate Bill Detection	7.40 Ratings	00 Ratings
Advanced OCR	8.70 Ratings	00 Ratings
Electronic Funds Transfer	8.70 Ratings	00 Ratings

Best Alternatives
	BILL Spend & Expense	Negotiatus
Small Businesses	Dext Score 9.8 out of 10	Dext Score 9.8 out of 10
Medium-sized Companies	Precoro Score 2.8 out of 10	Precoro Score 2.8 out of 10
Enterprises	Emburse Chrome River Score 9.1 out of 10	Emburse Chrome River Score 9.1 out of 10
All Alternatives	View all alternatives	View all alternatives

User Ratings
	BILL Spend & Expense	Negotiatus
Likelihood to Recommend	8.8 (0 ratings)	8.0 (0 ratings)
Usability	9.4 (0 ratings)	- (0 ratings)
Support Rating	8.6 (0 ratings)	- (0 ratings)

User Testimonials
	BILL Spend & Expense	Negotiatus
Likelihood to Recommend	Divvy is well suited for almost any organization/business I can think of. If you need to spend money from a specific predetermined budget, Divvy works great. If you have a high volume of transactions and you're fairly decent with excel, you can create an upload file to move transactions into your general ledger (currently only QB is supported for plug ins). If I'm really trying to find a less appropriate example, maybe if you have employees who can have a large credit limit and need to travel a lot, an Amex card might have better benefits. Incentivized Verified User Anonymous Read full review	Negotiatus is well suited for multi-location--many locations doing the same thing, such as a franchise model. However, if you really want to have tight control on costing, the reporting is not robust enough that, with scale, it would make more sense to bring this in house and create your own vendor relationships Incentivized Alex Whittlesey Director, Finance and Accounting Read full review
Pros	BILL is a really user friendly system - very easy to onboard people into. We love BILL's rewards system and the ability to redeem for travel or gift cards. BILL offers a sync option with QuickBooks that has been invaluable for our finance processes. Ruth Ann Moss Executive Director Read full review	Consolidated invoicing--Negotiatus consolidates all invoices into one monthly invoice for us to pay by the 15th of the subsequent month. General ledger mapping--products on the platform can be mapped to one or more entities or cost centers through a monthly consolidated file, which has great value when it comes to process efficiency. Ease of use--the platform is fairly easy for both users and administrators. With many locations that are geographically dispersed, it allows us to manage purchasing without an excess training need. Incentivized Alex Whittlesey Director, Finance and Accounting Read full review
Cons	Logging into more than one company or ease of logging into more than one company at a time. Instant messaging system to work with employees on particular transactions. Being able to collect rewards on a monthly basis and having the option to get it in the form of a statement credit. JE John Enns Credit card admin Read full review	Communicating Savings: Negotiatus sells itself on its vendor network--the ability to search for the best possible price according to what is available. However, it is challenging to tell what that savings would have been (e.g., WB Mason vs. Amazon). Speed of Resolution: it sometimes takes a few months to come to a resolution when it comes to analysis/reporting. As they do not have great reporting around savings, we often ask for them to provide some periodic analysis. The account manager will put in the request, but it may not get completed or be up to the appropriate standard due to lack of understanding of the requirements. Cancelled Orders: at some points early on (2+ years ago), many of the orders were cancelled and we were left scrambling to replace them. That has gotten much better. Incentivized Alex Whittlesey Director, Finance and Accounting Read full review
Usability	The Divvy card provides convenience and flexibility for Finance to manage and monitor each user's transactions at any time. User can issue many virtual cards for different purposes. Transactions can be easily approved. Since we can monitor transaction closely, fraud can be prevented effectively. Mobile app is user friendly and safe. Incentivized Verified User Anonymous Read full review	No answers on this topic
Support Rating	We have enjoyed using Divvy and its functions. The Divvy team has been great, and their support team is outstanding. They have a chatbox on the platform, and they only seem to be someone on call. I have found its benefits to be outstanding, that I recommend it to my clients. I also feel that Divvy rolling out new features only makes it more compelling to stay on as a user. Incentivized Verified User Anonymous Read full review	No answers on this topic
Alternatives Considered	Bill Spend & Expense and Ramp are pretty comparable, but we ended up making the change to Ramp based on three factors: 1. The actual receipt or invoice uploads into Sage Intacct, so when reviewing financials, everything is in one place. 2. The cashback program was much simpler and a higher rate than what we were getting. 3. We were bringing our A/P processing into a cloud solution, and wanted to be able to have them on the same one as our credit cards. This fact, combined with point 1, and just a slightly different payment flexibility, made the difference for us. Leaving out those points, which might not matter as much to someone else in a different situation, Bill Spend and Expense is a solid solution for anyone. Incentivized Rebecca Miller Assistant Controller Read full review	No answers on this topic
Return on Investment	Immediate ROI for any company who wants their teams to focus on driving new revenues, creating great products or over delivering to customers - instead of chasing receipts 30 days behind. Ease of use and a great sales and tech support team at Divvy ensure successful onboarding with each and every employee. Immediate ROI from being able to have an agile budgeting process - cashflows improve immediately when budget spend is captured in real-time, and new opportunities are captured when approvals are that easy. Incentivized Jackie Bassett NEJM Insights Council Read full review	Positive efficiencies (major positive) Negative monthly costs per location Positive control Incentivized Alex Whittlesey Director, Finance and Accounting Read full review
ScreenShots	BILL Spend & Expense Screenshots