#1 most frequent
United States of America
95.8%345 installations of 360
What is BILL Spend & Expense?
BILL Spend and Expense (formerly Divvy) is an all-in-one expense management solution that combines free software with corporate cards to provide you with real-time visibility and customizable control over your business finances.
Categories & Use Cases
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Screenshot of Company Dashboard - High level overview of a business's available credit and current spending.
Top Performing Features
Corporate Card Reconciliation
Allows companies to reconcile employee expenses with company card statements.
Category average: 8.3
Payment Audit Trail
Allows admin users visibility into the entire payment process, from receiving the expense claim or invoice to the payee receiving payment.
Category average: 8.4
Payment Status Tracking
Tracks what stage payments are at in the process, from approval to receipt.
Category average: 8.3
Areas for Improvement
Advanced OCR
Automatically imports information from invoices, receipts, expense reports, and other scanned documents into the platform.
Category average: 7.8
Electronic Funds Transfer
Funds can be transferred via EFT as opposed to paper checks.
Category average: 8.2
Duplicate Bill Detection
Detects duplicate invoices or expense reports to prevent double payments.
Category average: 7.8
Who Buys & Uses BILL Spend & Expense
#2 most frequent
Canada
1.1%4 installations of 360
#3 most frequent
United Kingdom of Great Britain and Northern Ireland
0.6%2 installations of 360
BILL Spend & Expense Review
Use Cases and Deployment Scope
We use BILL Spend & Expense's credit cards exclusively at this point. We had a very antiquated way of getting our credit card transactions verified and charged to the correct budgets in the past. Being able to utilize Divvy's website and app has made this much easier on the cardholder and the accounting department.
Pros
- Great app
- User friendly website
- Great Support
Cons
- Sometimes the website is slow to load transaction history for credit cards
Return on Investment
- We are getting a much better interest rate on credit card purchases
- Less time is spent processing transactions
- Employees have more freedom and accountability
Usability
Other Software Used
Sage Intacct
BILL Spend & Expense
Use Cases and Deployment Scope
We use Bill S&E to handle all 50+ of our company credit cards. Bill has improved user experience, accounting efficiency, and higher rewards.
Pros
- User Ease of access and use
- Rewards
- Efficiency
Cons
- Customized Credit Cards
- Confusion among different apps
- Name change with Divvy
Return on Investment
- Saves us 10-20 hours of back-end accounting work per month
- Improves our month-end close time by several business days
Usability
Alternatives Considered
PINACLE Corporate Online Banking
Other Software Used
Sage Intacct, Microsoft Teams
Bill Spend & Expense, a Solid Choice for Expense Management
Use Cases and Deployment Scope
We use it for employee credit cards at all of our organizations. It works / syncs with our accounting software (Sage Intacct), and took us from processing credit card receipts being a roughly 6 person job to them being a 1 person job.
Pros
- App for maintaining and monitoring credit cards is easy to use and thorough
- Offers ability to send out reminders for receipts that need to be submitted
- Set up restrictions for the accounts and other parameters that employees can select from
- Various, unlimited approval flows for credit card receipts
Cons
- Rewards can be very hard to reach which takes away from the program overall
- Reminder notices aren't automatic to cardholders and you can't send reminders to approvers
- Only links upload into Sage Intacct for the receipts and transactions, not the physical receipts
- If you have multiple companies, you have to set everything up in each one individually
- Cardholders and Approvers with multiple locations have to access each individually
Return on Investment
- Positive Point - Created much more consistently and offered more control over coding
- Positive Point - Saved 1,000's of manhours in our finance department chasing down credit card receipts every month
- Negative Point - Cost us on possible rewards / cash back compared to our previous solution
- Positive Point - Forced approval on receipts from managers
Usability
Alternatives Considered
Ramp
Other Software Used
Ramp, Sage Intacct
BILL streamlines the Accounting process
Use Cases and Deployment Scope
Before we would use a google sheet template where people upload invoices, enter information in a description field and put in the accounting code from a drop-down menu accordingly. Then the AP clerk would manually input into the accounting system. With BILL, we can now sync it directly into our accounting system
Pros
- Staff to enter information into a format that sync to our accounting system
Cons
- The sync with our accounting system from Bill takes some work to get the fields correct.
Return on Investment
- Can't necessarily quantify in $$ but saves on staffing
Usability
Other Software Used
Sage Intacct, QuickBooks Desktop Enterprise
I like Divvy Card
Use Cases and Deployment Scope
We use Bill Spend & Expense for frequent travel employees. The Divvy card provides convenience and flexibility for Finance to manage and monitor each user's transactions in a daily basis. And we require each user to complete his or her transactions within a weekly basis. They can also issue virtual cards for different purposes.
Pros
- To monitor each user's daily transactions
- To adjust each user's budget at any time
- To issue virtual card for different purposes
Cons
- Sometime the system has errors that not able to sync transactions to financial software
- mileage reimbursement only uses one rate
- have to pay foreign exchange fees
Return on Investment
- Sometime system has error performances
- Can earn rewards points for company
- Customer support is very helpful
Usability
Other Software Used
QuickBooks Online, BambooHR
