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Expensify vs. Xero

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Expensify

406 Reviews and Ratings

Xero

783 Reviews and Ratings

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    Overview
    ProductRatingMost Used ByProduct SummaryStarting Price

    Expensify

    Score7.6 out of 10
    		N/AExpensify automates the entire spend management process. Scan receipts, track mileage, submit and approve expenses, manage corporate cards, reimburse employees, pay bills, send invoices, and book travel. Built for individuals and companies of all sizes, anywhere in the world.

    $5

    per month per user

    Xero

    Score7.8 out of 10
    		N/AXero is an online accounting software product for small businesses and personal finance. Its features beyond general ledger and double-bookkeeping include quotable invoicing, bank reconciliation, purchase order and expense management, and tax management. Third party apps can extend its features further.

    $13

    per month

    Pricing
    ExpensifyXero
    Editions & Modules
    Collect
    $5
    per month per user
    Control
    $9
    per month per user
    Early
    $13
    per month
    Growing
    $37
    per month
    Established
    $70
    per month
    Offerings
    Pricing Offerings
    ExpensifyXero
    Free Trial
    YesYes
    Free/Freemium Version
    NoNo
    Premium Consulting/Integration Services
    NoNo
    Entry-level Setup FeeNo setup feeNo setup fee
    Additional Details—Prices in table are in USD and just apply to the US - other markets & prices are listed below: Canada - Starter $18 CAD/month, Standard $45 CAD/month, Premium 5 $58 CAD/month UK - Starter £14/month, Standard £28/month, Premium £36/month AU - Starter $29 AUD/month, Standard $59 AUD/month, Premium 5 $76 AUD/month NZ - Starter $31 NZD/month, Standard $66 NZD/month, Premium $84 NZD/month
    More Pricing Information
    Community Pulse
    ExpensifyXero
    Considered Both Products
    Expensify
    Bilyan Belchev
    Head of Products in Product Management at Reveal (Information Technology & Services, 501-1000 employees)
    Chose Expensify
    A dedicated app like Expensify does better than a combined platform at the main use case - expense tracking, reporting, and reimbursement. Bigger, wider-scope platforms take more effort or have other features that can occasionally get in the way. We prefer Expensify's simpler, …
    Incentivized
    Xero
    Verified User
    Chose Xero
    Expensify was more than we needed. The free version is fine, but we were getting close to needing the fee paying version, which isn't inexpensive
    Incentivized
    Verified User
    Chose Xero
    SAP Concur is very heavyweight, and is appropriate for a large enterprise Expensify scales to whatever size the business is. In my opinion, Xero is only appropriate for a very small company
    Incentivized
    Verified User
    Chose Xero
    Xero is much simpler and similarly cheaper. It is able to accomplish both quote generation as well as expense management.
    Incentivized
    Kelly Bonneau
    Director of Accounting in Finance and Accounting at 7shifts Inc. (Computer Software, 51-200 employees)
    Chose Xero
    The main reason for switching to Xero was the ability for it to handle multiple currencies as well as the integrations available to streamline our bookkeeping.
    Incentivized
    Verified User
    Chose Xero
    • Xero is easier for new businesses that need cloud-based accounting software.
    • Xero has functional integration with other applications that our clients need.
    • Gusto is a great payroll application that is now used by all our clients with their Xero software.
    Incentivized
    Verified User
    Chose Xero
    I started with Xero in 2014 and they seemed to be the leader in online small business accounting. They seemed to have already ironed out a lot of issues and made it very easy to get started. And they quickly ramped up and ironed out solutions to problems. Plus they were …
    Incentivized
    Verified User
    Chose Xero
    Free Agent was more user-friendly and had *much* better customer support but is really designed for freelancers &/or small companies with regular needs. We used Xero in the end because our accounting firm provided it as part of the service. We were then fairly tied into it due …
    Incentivized
    Sidney Dowell
    Principal and Founder in Finance and Accounting at sidneydowell.com (Financial Services, 1-10 employees)
    Chose Xero
    Xero is the superior product to Quickbooks, Quicken, and FreshBooks. Hands down.
    Incentivized
    Verified User
    Chose Xero
    Previously exclusively a desktop QuickBooks "shop". Hate the version control issues and need to collect and transfer data files to get source documents. Auto bank downloads clunky and not as intuitive as Xero bank recon features. Few clients use FreshBooks - nice customer …
    Incentivized
    Key User Insights
    Would buy again
    No answers on this topic
    No answers on this topic
    Delivers good value for the price
    No answers on this topic
    No answers on this topic
    Happy with the feature set
    No answers on this topic
    No answers on this topic
    Lived up to sales and marketing promises
    No answers on this topic
    No answers on this topic
    Implementation went as expected
    No answers on this topic
    No answers on this topic
    Features
    ExpensifyXero
    Expense Management
    Comparison of Expense Management features of Expensify and Xero
    Feature
    Expensify
    8.4
    12 Ratings
    Xero
    -
    Ratings
    Employee Expense Reporting8.912 Ratings00 Ratings
    Corporate Card Reconciliation7.85 Ratings00 Ratings
    Payment Management
    Comparison of Payment Management features of Expensify and Xero
    Feature
    Expensify
    7.5
    11 Ratings
    Xero
    -
    Ratings
    Customizable Approval Policies6.610 Ratings00 Ratings
    Financial Document Management8.26 Ratings00 Ratings
    Payment Status Tracking8.38 Ratings00 Ratings
    Payment Audit Trail8.78 Ratings00 Ratings
    Duplicate Bill Detection6.710 Ratings00 Ratings
    Advanced OCR6.610 Ratings00 Ratings
    Electronic Funds Transfer7.96 Ratings00 Ratings
    Payroll Management
    Comparison of Payroll Management features of Expensify and Xero
    Feature
    Expensify
    -
    Ratings
    Xero
    7.5
    73 Ratings
    Pay calculation00 Ratings8.065 Ratings
    Benefit plan administration00 Ratings8.023 Ratings
    Direct deposit files00 Ratings7.249 Ratings
    Salary revision and increment management00 Ratings7.141 Ratings
    Reimbursement management00 Ratings7.054 Ratings
    Customization
    Comparison of Customization features of Expensify and Xero
    Feature
    Expensify
    -
    Ratings
    Xero
    8.4
    151 Ratings
    API for custom integration00 Ratings7.979 Ratings
    Plug-ins00 Ratings9.0138 Ratings
    Security
    Comparison of Security features of Expensify and Xero
    Feature
    Expensify
    -
    Ratings
    Xero
    7.1
    189 Ratings
    Single sign-on capability00 Ratings5.572 Ratings
    Role-based user permissions00 Ratings8.7187 Ratings
    Reporting & Analytics
    Comparison of Reporting & Analytics features of Expensify and Xero
    Feature
    Expensify
    -
    Ratings
    Xero
    8.7
    213 Ratings
    Dashboards00 Ratings8.6209 Ratings
    Standard reports00 Ratings9.0211 Ratings
    Custom reports00 Ratings8.4187 Ratings
    General Ledger and Configurable Accounting
    Comparison of General Ledger and Configurable Accounting features of Expensify and Xero
    Feature
    Expensify
    -
    Ratings
    Xero
    7.3
    223 Ratings
    Accounts payable00 Ratings8.8203 Ratings
    Accounts receivable00 Ratings8.8209 Ratings
    Cash management00 Ratings8.4191 Ratings
    Bank reconciliation00 Ratings8.7216 Ratings
    Expense management00 Ratings8.1197 Ratings
    Time tracking00 Ratings7.973 Ratings
    Fixed asset management00 Ratings8.8137 Ratings
    Multi-currency support00 Ratings7.6130 Ratings
    Multi-division support00 Ratings8.2112 Ratings
    Regulations compliance00 Ratings8.7112 Ratings
    Electronic tax filing00 Ratings9.8116 Ratings
    Self-service portal00 Ratings8.4130 Ratings
    Global Financial Support00 Ratings7.167 Ratings
    Primary and Secondary Ledgers00 Ratings9.065 Ratings
    Intercompany Accounting00 Ratings4.440 Ratings
    Localizations00 Ratings8.039 Ratings
    Journals and Reconciliations00 Ratings9.890 Ratings
    Enterprise Accounting00 Ratings2.433 Ratings
    Configurable Accounting00 Ratings2.859 Ratings
    Centralized Rules Framework00 Ratings3.333 Ratings
    Standardized Processes00 Ratings3.659 Ratings
    Inventory Management
    Comparison of Inventory Management features of Expensify and Xero
    Feature
    Expensify
    -
    Ratings
    Xero
    6.7
    101 Ratings
    Inventory tracking00 Ratings9.097 Ratings
    Automatic reordering00 Ratings6.224 Ratings
    Location management00 Ratings6.229 Ratings
    Manufacturing module00 Ratings6.016 Ratings
    Order Management
    Comparison of Order Management features of Expensify and Xero
    Feature
    Expensify
    -
    Ratings
    Xero
    6.2
    89 Ratings
    Pricing00 Ratings6.262 Ratings
    Order entry00 Ratings6.256 Ratings
    Credit card processing00 Ratings6.358 Ratings
    Cost of goods sold00 Ratings6.366 Ratings
    Order Orchestration00 Ratings6.121 Ratings
    End-to-end order visibility00 Ratings6.124 Ratings
    Order exception Resolution00 Ratings6.117 Ratings
    User Ratings
    ExpensifyXero
    Likelihood to Recommend
    9.1
    (100 ratings)
    7.8
    (238 ratings)
    Likelihood to Renew
    10.0
    (8 ratings)
    7.1
    (35 ratings)
    Usability
    7.0
    (1 ratings)
    8.3
    (163 ratings)
    Availability
    -
    (0 ratings)
    9.0
    (10 ratings)
    Performance
    -
    (0 ratings)
    10.0
    (8 ratings)
    Support Rating
    8.5
    (42 ratings)
    9.2
    (36 ratings)
    In-Person Training
    -
    (0 ratings)
    9.1
    (1 ratings)
    Online Training
    -
    (0 ratings)
    10.0
    (5 ratings)
    Implementation Rating
    -
    (0 ratings)
    7.3
    (10 ratings)
    Configurability
    -
    (0 ratings)
    9.0
    (1 ratings)
    CPA Rating
    -
    (0 ratings)
    9.1
    (10 ratings)
    Ease of integration
    -
    (0 ratings)
    7.1
    (122 ratings)
    Product Scalability
    -
    (0 ratings)
    10.0
    (6 ratings)
    Vendor post-sale
    -
    (0 ratings)
    9.0
    (2 ratings)
    Vendor pre-sale
    -
    (0 ratings)
    10.0
    (2 ratings)