Microsoft Planner vs. Trello

Microsoft Planner

Trello

Overview
Product	Rating	Most Used By	Product Summary	Starting Price
Microsoft Planner	Score 7.6 out of 10	N/A	Microsoft Planner is presented as a solution to organize teamwork with intuitive, collaborative, visual task management. With it, users can create Kanban boards using task cards with files, checklists, and labels. Users can collaborate in Planner and Microsoft Teams and check visual status charts—all in the Microsoft cloud.	N/A
Trello	Score 8.4 out of 10	N/A	Trello from Atlassian is a project management tool based on a Kanban framework. Trello is ideal for task-management in a to-do list format. It supports sharing boards and cards across users or teams. The product offers a free version, and paid versions add greater automation, collaboration, and administrative control.	$6 per month per user

Pricing

Microsoft Planner

Trello

Editions & Modules

No answers on this topic

Standard: $6
per month per user
Premium: $12.50
per month per user
Enterprise: $17.50
per month per user
Free: Forever Free

Offerings

Pricing Offerings
Microsoft Planner	Trello
Free Trial
No	No
Free/Freemium Version
No	Yes
Premium Consulting/Integration Services
No	No

Entry-level Setup Fee

No setup fee

Additional Details

—

A discount is offered for annual billing and for larger numbers of users.

More Pricing Information

Community Pulse
	Microsoft Planner	Trello
Considered Both Products	Microsoft Planner Brandon Stokes Global Revenue Enablement Manager Chose Microsoft Planner Our organization chose MS Planner because it is an included tool in the MS Suite, and since we are unfortunately replacing our current and much better project management tool due to a consolidation of the tech stack. However, it doesn't appear that any of the teams using the … Incentivized Helpful? Verified User Anonymous Chose Microsoft Planner In my experience, Microsoft Planner has much less features and less effective than other project management tools. But, it's free and included as part of Microsoft 365, so senior management may think it's saving them money. However, the poor productivity and the inefficient … Incentivized Helpful? Verified User Anonymous Chose Microsoft Planner The Planner has a more straightforward and intuitive interface, making it ideal for teams that want to get started quickly without a steep learning curve. Additionally, Planner is more budget-friendly, making it a better option for smaller teams like mine. Additionally, … Incentivized Helpful? Verified User Anonymous Chose Microsoft Planner We used Microsoft Planner because it was free to our organization but ended up paying for Asana for more features we needed for our team. Incentivized Helpful? Verified User Anonymous Chose Microsoft Planner Microsoft Planner stands out for its seamless integration with Microsoft 365, making collaboration with tools like Teams, Outlook, and SharePoint effortless. Its user-friendly interface, with drag-and-drop features and color-coded labels, simplifies task management. Microsoft … Incentivized Helpful? Matt Aldridge Learning Analytics Lead Chose Microsoft Planner Compared to the other options, we already had access to Microsoft Planner, preconfigured accounts, and support and ordination from tech internally to use it. We previously used Wrike, I wanted to use Asana, and other people in the organisation either used Microsoft Project, or … Incentivized Helpful? francesca turra Project Manager Chose Microsoft Planner The integration with Microsoft Teams is a must that other platform doesn't have. Incentivized Helpful? DA Deepika Arora Digital Marketer Chose Microsoft Planner Microsoft Planner was included in our package of Microsoft email. Thus, we [don't] have to pay anything separately. This is was the main reason. However, the functionality we required was similar. [Microsoft] Planner also gives a schedule calendar where we can add tasks as per … Incentivized Helpful? Quratulain Habib, PMP Partner / Director / Head of Projects Chose Microsoft Planner While Asana and Trello are mature products, Planner is getting there pretty quickly. Since our organization is on the Microsoft ecosystem, it helps to use SSO for most of the apps that are within the same license. It helps save money and does the work. For proper project … Incentivized Helpful? Verified User Anonymous Chose Microsoft Planner Microsoft Planner won out over Todoist due to it's ability to integrate other software and allow us to be able to do more work in one software. The project management functions were superior as well. Probably the biggest advantage was the task management. We liked how it worked … Incentivized Helpful? Verified User Anonymous Chose Microsoft Planner Have moved to JIRA in my recent project. I can say Microsoft plan is a good option but JIRA is more powerful compare to this tool. The only thing is its integration and easy communication feature between teams or assigned groups stand it out while comparing with the similar … Incentivized Helpful? DS Darshil S Assistant Manager Chose Microsoft Planner Microsoft Planner has a clear cut edge over all the other project planning software of having its native and extensive capability of integrating with the Office 365 apps which everyone uses heavily. Also, it is highly accessible and usable to a large extent through PDAs and … Incentivized Helpful? Christie Carbone Digital Marketing Analyst Chose Microsoft Planner Pros: Communicating with all members of the plan is easy since it’s part of the Office 365 suite. This allows you to easily communicate via Outlook. You can quickly view all the tasks everyone is working across Boards Incentivized Helpful? Verified User Anonymous Chose Microsoft Planner Planner provides better integration with Microsoft products that are used across the organization as a whole. It provides better connection to SharePoint, MS Teams, MS Office products, and even in MS Outlook, which is the company's email client. Incentivized Helpful? Fernanda Ministerio Especialista de Desenvolvimento Industrial Chose Microsoft Planner Many areas of the company still use Trello to organize their activities and tasks, but gradually Microsoft Planner must replace the activities. Users are often "attached" to familiar technologies, but Office 365 takes advantage of the more organized use of the tools. This year … Incentivized Helpful? Verified User Anonymous Chose Microsoft Planner I would recommend Planner for light project / team management with strong MS Teams integration. For a PMO / large project with resources/cost/gantt management, I would really recommend MS Project. Incentivized Helpful? John Bayerl Director of Teaching Excellence Chose Microsoft Planner I have not used any other products that serve a similar function to Microsoft Planner. Incentivized Helpful? Verified User Anonymous Chose Microsoft Planner Planner, tho its user interface could be improved, was leaps and bounds better than TYA suite. Their user interface is difficult for many at our job site to use, especially the older generation. The decision to bring it in was largely a corporate decision. Individuals likely … Incentivized Helpful? Verified User Anonymous Chose Microsoft Planner I've used Asana and prefer it to Microsoft Planner. Asana has more functionalities than Planner and I think it is more user-friendly. Incentivized Helpful? Verified User Anonymous Chose Microsoft Planner Trello is better as a one off product, but if you use the Microsoft suite then Planner integrates better into the rest of your day-to-day apps. The integration into team members' calendars and mail makes the ease of assigning tasks across our organization well worth using the … Incentivized Helpful? Verified User Anonymous Chose Microsoft Planner Microsoft Project Incentivized Helpful? RH Richard (Ric) Hazel Strategy Planning Advisor Chose Microsoft Planner Microsoft Planner is far superior and doesn't require expensive training to give people access to it. It is far easier to customize and allows for people to add projects and milestones without the cumbersome interface that Agility offers. I would far rather use Microsoft … Incentivized Helpful? Verified User Anonymous Chose Microsoft Planner We tried to select software from various tools, and in the end we chose Planner both for economic reasons (it is included in the Microsoft 365 license we have in the company) and for its ease of use (we have no particular or specific needs, such as advanced scheduling or ticket … Incentivized Helpful? MC Micaella Cirilo Talent Acquisition Specialist Chose Microsoft Planner Main reason is that it is cost efficient because we're already using Microsoft 365 and it's literally part of the ecosystem. No need to purchase any other software. Microsoft is also a well known company, credible for providing business solutions and has a strong enterprise … Incentivized Helpful? Verified User Anonymous Chose Microsoft Planner Planner is free and integrated with other Microsoft products that we use. We don't have a need for something more sophisticated given the price it would have cost to purchase licenses for a dedicated task/project mgmt tool. Incentivized Helpful?	Trello Ellen Valdez, CMP Event Manager Chose Trello Our business ended up using Monday due to the holistic nature of the tool. It allows us to collaborate amongst teams and see the project as a whole easier. Trello is for personal usage and task management. I use Monday to organize my overarching needs, and then put specific … Incentivized Helpful? Verified User Anonymous Chose Trello I don't feel that Trello stacks up to these other tools as well. I used to use Trello much more in the past and, over the last 5 years, have consistently used it less and less because it is easier to stay within the workflow of the tools I listed above. Incentivized Helpful? CL Carlos Lopez Animation and VFX Engineer Chose Trello Okay, I have to say that at the organization where I work, we completely switched from Trello to Monday.com, and it wasn't an easy decision. As I've mentioned throughout this review, I think Trello works perfectly for small and medium-sized businesses and/or entrepreneurs … Incentivized Helpful? Verified User Anonymous Chose Trello We actually use both in our company. I personally prefer Slack just because I feel like it gives me more avenues of communication with my peers and coworkers then Trello does. However, Slack would fail to meet our business requirements for what we need to succeed with new … Incentivized Helpful? Verified User Anonymous Chose Trello Ease of adaption for small startups. Incentivized Helpful? Nick Butler Trainer and coach Chose Trello Trello is more visual than Todoist and MS To Do. For me, the major advantage of Trello is its functionality around creating Kanban Boards—there is not the same flexibility or options in either of the other two products. I was also able to seek advice from colleagues who were … Incentivized Helpful? Muhammad Rohan Director Chose Trello Asana is awesome but it comes with a price. For a startup pricing hurts. ClickUp is so vast and has a lot of areas to get lost in, if you don't set some standards there are many ways to do it wrong. Slack is just a communication platform, you can collaborate and stuff but not … Incentivized Helpful? Courtney Wolf Founder Chose Trello Trello is more simple and not as "robust" as the other tools, but it's easier to use and manage and understand and ACTUALLY get stuff done with. It's simplicity is part of the beauty of using it. You don't need a million options that nobody uses, you just need to get stuff done. Incentivized Helpful? Verified User Anonymous Chose Trello We found that those software, while they included Kanban boards, offered a lot more features. Our tickets tended to get lost and it was harder to navigate through. Our Product team didn't particularly like how they functioned as much. Incentivized Helpful? Verified User Anonymous Chose Trello Trello won becuase of the easy drag and drop feature that makes it simple for team members to jump on and use from day one. That said, Asans has way more features and for a tech-savvy person it would be the choice; it is still user-friendly. While it has a steeper learning … Incentivized Helpful? Fahim Haque Software Engineer Chose Trello Trello provides precise goal setting, targets, and activity tracking with minimal human intervention, while Trello provides tags and tasks to add users and communicate visual task organization. Trello also offers real-time updates, team collaboration, and project progress … Incentivized Helpful? Verified User Anonymous Chose Trello Easier to use and easier to integrate with 3rd party software. Better design and we don't need to build everything from scratch. Incentivized Helpful? Verified User Anonymous Chose Trello For our purposes and my role in the business, Trello is simpler and easier to use. I found Jira very hard to navigate to individual projects, and the process of creating a card was very time-consuming. That said, I think Jira performs a number of roles that Trello doesn't, and … Incentivized Helpful? Rehan Kanuga Data Analyst Chose Trello Airtable Incentivized Helpful? Verified User Anonymous Chose Trello Trello offers wide range of features even for free users which other vendors rarely offers. Incentivized Helpful? Smeetha Singh Founder Chose Trello I have been able to use the free version of Trello for many years and for the free version, this platform offers incredible value. I have not yet found such value in other free versions of similar platforms. This platform is also very easy to use as a first time user. Incentivized Helpful? Verified User Anonymous Chose Trello Trello is more in-depth and task-driven, whereas 15Five is more accountable and has personal weekly goals and accomplishments. Trello can be divided up to allow others to do the listed task, and all employees work together to accomplish and complete each required ticket/card … Incentivized Helpful? Verified User Anonymous Chose Trello We are still transitioning into using Trello but used ActiveCollab in the past for our website management and projects. I do like the layout of Trello better and feel that the notifications work well. Incentivized Helpful? Verified User Anonymous Chose Trello I also use Whatsapp chat as a task management tool. Whatsapp group chat is very convenient for assigning tasks and making follow-ups. Trello currently lacks here. Whatsapp chat is also way more handy and user-friendly than Trello, because of its better interface and engagement. … Incentivized Helpful? Verified User Anonymous Chose Trello Atlassian Jira Align (formerly AgileCraft) Incentivized Helpful? Verified User Anonymous Chose Trello Trello offers more functionality and features for use before forcing you to purchase. Incentivized Helpful? Verified User Anonymous Chose Trello Trello is convenient for tasks management of the team, there are columns, additional tools, and integrations. Regular to-do lists are better to add routine tasks that you need to do daily. In Trello, It is convenient to add small projects or add smaller tasks for a big project … Incentivized Helpful? Guy Stephane Waffo Software Engineering Chose Trello Trello is better than Gitlab CI and other tools because it provides a very simple way of managing project with just lists and draggable components. Also, thanks to Mobile version, it is really easy for a team lead to manage his projects at anytime of a day. So I widely … Incentivized Helpful? Namandeep Bhatia Co Founder & Chief Technology Officer Chose Trello Trello has a better and easy UI, very quick learning curve. Flexibility to add plugins. Incentivized Helpful? Verified User Anonymous Chose Trello Trello looked very simple to use compared to others. And basic features mostly suffice the requirement. Incentivized Helpful?

Features

Microsoft Planner

Trello

Project Management

Comparison of Project Management features of Product A and Product B
	Microsoft Planner - Ratings	Trello 9.5 Ratings 22% above category average
Task Management	00 Ratings	9.80 Ratings
Resource Management	00 Ratings	9.50 Ratings
Gantt Charts	00 Ratings	10.00 Ratings
Scheduling	00 Ratings	10.00 Ratings
Workflow Automation	00 Ratings	10.00 Ratings
Team Collaboration	00 Ratings	10.00 Ratings
Support for Agile Methodology	00 Ratings	9.40 Ratings
Support for Waterfall Methodology	00 Ratings	6.60 Ratings
Document Management	00 Ratings	10.00 Ratings
Email integration	00 Ratings	10.00 Ratings
Mobile Access	00 Ratings	10.00 Ratings
Timesheet Tracking	00 Ratings	10.00 Ratings
Change request and Case Management	00 Ratings	8.10 Ratings
Budget and Expense Management	00 Ratings	10.00 Ratings

Professional Services Automation

Comparison of Professional Services Automation features of Product A and Product B
	Microsoft Planner - Ratings	Trello 5.0 Ratings 41% below category average
Quotes/estimates	00 Ratings	5.00 Ratings
Invoicing	00 Ratings	5.00 Ratings
Project & financial reporting	00 Ratings	5.00 Ratings
Integration with accounting software	00 Ratings	5.00 Ratings

Best Alternatives
	Microsoft Planner	Trello
Small Businesses	7shifts Score 9.9 out of 10	Stackby Score 9.0 out of 10
Medium-sized Companies	Todoist Score 9.0 out of 10	InEight Score 8.3 out of 10
Enterprises	Whimsical Score 8.5 out of 10	InEight Score 8.3 out of 10
All Alternatives	View all alternatives	View all alternatives

User Ratings
	Microsoft Planner	Trello
Likelihood to Recommend	7.5 (0 ratings)	9.8 (0 ratings)
Likelihood to Renew	3.0 (0 ratings)	10.0 (0 ratings)
Usability	7.8 (0 ratings)	9.5 (0 ratings)
Availability	- (0 ratings)	10.0 (0 ratings)
Performance	- (0 ratings)	10.0 (0 ratings)
Support Rating	- (0 ratings)	10.0 (0 ratings)
In-Person Training	- (0 ratings)	10.0 (0 ratings)
Implementation Rating	- (0 ratings)	8.0 (0 ratings)
Configurability	- (0 ratings)	5.0 (0 ratings)
Product Scalability	- (0 ratings)	10.0 (0 ratings)
Vendor post-sale	- (0 ratings)	10.0 (0 ratings)

User Testimonials
	Microsoft Planner	Trello
Likelihood to Recommend	Microsoft Planner is a user-friendly visual tool for organizing tasks and workflows. It’s great for team collaboration, integrates seamlessly with Microsoft 365 tools like Teams and Outlook, and offers flexibility for projects of all sizes. Additionally, it provides mobile and web access for seamless productivity on the go. That’s a big plus right there. Incentivized Verified User Anonymous Read full review	Trello is great for cross-team communication and intra-team organization. It's simple to get setup, with flexible tools that give businesses control over how to make Trello work the best for them. It is an amazing platform for operations tracking, project management, and even organizing customer service requests for a smaller business. Incentivized Verified User Anonymous Read full review
Pros	I love the ability to tag and untag others as needed I love the ability to customize the tag labels and that there are so many options I love the ability to add comments and it notifies the others tagged in the task I love that the task description can be changed as needed without notification to others assigned to the task Incentivized Verified User Anonymous Read full review	Helps track employees "to do before hire", "to do after hired," and "to do when employee leaves" Provides important information on each employee like personal information along with data collected during the time of hire and during employment time Allows more than one person to be assigned to a task per employee and will remain open until everyone involved has completed their task Verified User Anonymous Read full review
Cons	Does not allow you to view all tasks and sub-tasks (checklist) in a nested view. Comments have character limits that can make it harder for teams to communicate exactly what they want to share. There is no way to mention a teammate in a comment and share files and documents in the conversation (collaborative tool???). Fernanda Ministerio Especialista de Desenvolvimento Industrial Read full review	I use colour coding a lot so I would like a wider range of colour options. Also as a visual thinker I would like to be able to easily add images to cards. I would like to be able to attach a wider range of file formats to cards. Incentivized Nick Butler Trainer and coach Read full review
Likelihood to Renew	It is a very useful tool that brings teams in sync with one another. The integration with other Microsoft products makes it an obvious choice because you don't have to purchase a license for a completely different tool that doesn't have cross-functional capabilities with the software you already use on a daily basis. Incentivized Richard (Ric) Hazel Strategy Planning Advisor Read full review	I am very likely to renew Trello, because it doesn't cost anything to do so. I am also very likely to use Trello's upgraded features in the future because a lot of my team's data is stored on there and they have already gotten used to the platform. Trello is very easy for new team members to pick up, making the onboarding and usability very streamlined. Incentivized Sahr Saffa CXO Read full review
Usability	The tool is easy to use, but it is just as easy to set up. No specific skills are required, but its usefulness in our work is immediately apparent. Colors are very helpful in creating a clear interface and providing a very precise overview of the tasks to be performed. Incentivized Verified User Anonymous Read full review	I am technology illiterate, it's my Achilles heel and this program is so easy to use. I have been utilizing it for a decade now. It makes organizing and prioritizing my life, my work, my business, my kids life, etc so much more manageable and without having to hold on to a bunch of into in my head. I can find it and locate it quickly and easily in Trello. Incentivized Courtney Wolf Founder Read full review
Reliability and Availability	No answers on this topic	yes always support available when I need it! Verified User Anonymous Read full review
Performance	No answers on this topic	Never experienced issues with the above! Verified User Anonymous Read full review
Support Rating	No answers on this topic	I haven't had much need to contact their support because the product is easy to use and pretty bug-free. I did reach out to them about swimlanes and I was able to find the information I needed very quickly and it was thorough and accurate information about current functionality. I love that they use their own product. That's always a good sign. Incentivized Sarah Meerschaert Business Operations Manager Read full review
In-Person Training	No answers on this topic	It was helpful and informative! It was back before the pandemic in 2019 so I'm not sure if they still do it but I really enjoyed the experience Verified User Anonymous Read full review
Implementation Rating	No answers on this topic	For our small business, getting a few of us started well on Trello was the key, I think. As long as a couple of us were really comfortable with the interface, we could lead others and help them with any questions. From now on, anyone who works with us just naturally uses Trello for information sharing - it's just part of what we do. Incentivized Raylene Wall Owner Read full review
Alternatives Considered	Our organization chose MS Planner because it is an included tool in the MS Suite, and since we are unfortunately replacing our current and much better project management tool due to a consolidation of the tech stack. However, it doesn't appear that any of the teams using the current program intend to use MS Planner due to its poor functionality. We will likely be pivoting to Jira instead. Incentivized Brandon Stokes Global Revenue Enablement Manager Read full review	Our business ended up using Monday due to the holistic nature of the tool. It allows us to collaborate amongst teams and see the project as a whole easier. Trello is for personal usage and task management. I use Monday to organize my overarching needs, and then put specific tasks into Trello to stay organized. Incentivized Ellen Valdez, CMP Event Manager Read full review
Scalability	No answers on this topic	Feels like anyone across the org (no matter their location) can use the tool easily! Verified User Anonymous Read full review
Return on Investment	Saved over $1000 each year by not having to purchase a third party tool for our content planning Not sure that I can provide a hard number to this, but having the oversight to see when something is coming due and making sure everything gets executed in time Incentivized Christie Carbone Digital Marketing Analyst Read full review	It's been an essential tool for our onboarding team. We wouldn't be able to operate without it. It's been a very affordable investment for our team as well since we still use the free version. We have had a negative return in the fact that there aren't any reporting tools within the app. We have to spend time tracking certain elements manually. Incentivized Jared DeLong Onboarding & Services Manager Read full review
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