Penneo supports our vision to keep files electronic
Use Cases and Deployment Scope
Penneo is used primarily in our Human Ressource department. One of the main uses is signing contracts when hiring new employees. It is easy for both us as a company and the new employees as all contracts are electronic contracts, which can be downloaded, printed, and saved on your computer.
Pros
- Easy to handle contracts
- Unable for users to edit contracts, which ensure compliance for our legal team.
- All files can be stored on your computer.
Cons
- For Danish users, it would be nice if Penneo offered the ability to sign and verify using MitID.
- For signees, it would be nice to have a feature to add comments for documents, not just personal but also for the client.
- As company the software solution is really great. There is not much negative points to highlight.
Most Important Features
- The most important feature is the compliance and use of NemID, which is crucial for us. NemID is simply required locally for us. MitID should be part of the service very soon to stay compliant.
- Another advantage of Penneo is the reduction of process time. By using Penneo we are able to exchange sign-off on contracts within hours. Before this process could take days and weeks.
- It's always important that we can trust the service and that no examples of fraud have occurred.
Return on Investment
- As stated earlier Penneo has made a really positive impact on reducing our process time when signing contracts. Now we are able to complete a process with two or three sign-offs within a day. Before this process usually took a week.
- We reduce a lot of physical storage by having all files electronically. Files are saved as PDFs and stored securely on a server. Earlier these were printed files stored in a physical folder.
- As a large company we really want to reduce of environmental impact, and reducing a lot of physical prints is also a key measure for us. Penneo has had a positive impact on us in this regard.
Other Software Used
Cisco AnyConnect, Templafy, CloudApp
