Stackby

Score9 out of 10

16 Reviews and Ratings

What is Stackby?

Stackby is designed to bring together the simplicity of spreadsheets, the functionality of databases and integrations with best business APIs to let anyone build their own tools, the way they want. No coding needed.

Users can build a database from scratch, import data from pre-existing sources like spreadsheets or Google Sheets, or choose from over 100 pre-built templates across multiple categories.

Stackby offers over 25 unique column types like text, number, date/time, collaborators, dropdowns, ratings, add formulas for automated computation, and users can bring in attachments from a computer or cloud storage, or link records between tables to define relationships, reference data from a different table altogether via lookup or aggregation.

Users can also connect columns to popular third-party APIs like YouTube, Facebook, MailChimp, SerpStat, Hunter.io, Clearbit, GitHub, etc., and let Stackby pull the desired information automatically via pre-built API functions.

Users can select specific data from the API response using a built-in JSON data explorer and configure the column(s). Once set, refresh to get data in real-time.

Visualize data in multiple data layouts - Table, Kanban, Calendar, Gallery, Custom Forms and Internal updatable forms.

All updates are synced automatically to enable collaboration in real-time by also adding checklists, setting reminders, even sending slack notifications for individual rows.

Categories & Use Cases

Media

1 / 5

Christopher Maselli View profile

Ghostwriter and Web Designer in Professional Services at Writing Momentum (1-10 employees employees)

Use Cases and Deployment Scope

We use Stackby to manage our business assets and track our creative endeavors. We were able to create databases that include letter segments, track images and biographies we use often, and even spreadsheets of published works.

We also love Stackby for track our podcast, description, social assets, and their effectiveness across the social media channels.

Pros

Be a spreadsheet on steroids
Track effectiveness of social media campaigns
Manage creative assets

Cons

Look of the app isn't as fresh as alternatives
Some of the add-ons are confusing as to what you do and don't get in a plan
Would like some things like automations (limited) available to all plans

Return on Investment

Pays for itself in about a year's time for us
Puts everything in one place (simplicity)
Has a small learning curve

Usability

Alternatives Considered

Airtable and SmartSuite

Other Software Used

Microsoft 365, Canva, Slack

Verified User

Director in Corporate (1-10 employees employees)

Use Cases and Deployment Scope

I use Stackby to manage aspects of our inventory across Ecommerce

solutions. Since it’s a database and more, I am able to link all of my product

images along with their other data fields.

Pros

Provide a no-code database solution
Low cost solution
merges spreadsheet/database functionailty

Cons

better templates with more detail
live chat during USA working time zones
More in-depth tutorials

Return on Investment

Allows us to communicate our products with our team from anywhere
Allows us to manage all product data and images in an easy to use database
Allows use to use capture product BOM bill of material

Other Software Used

Morningmate, ZagoMail, Strell

Md Altiam Kabir View profile

CEO in Marketing at B2B Lead Finders LLC (1-10 employees employees)

Use Cases and Deployment Scope

Stackby has truly transformed the way our team operates, providing us with a game-changing solution for streamlining our workflows. From data management to collaboration, Stackby has exceeded our expectations and become an invaluable asset.

One of the standout features of Stackby is its seamless integration of spreadsheets, databases, and project management tools. This all-in-one platform has eliminated the need for multiple disjointed tools, allowing us to consolidate our processes and work more efficiently.

Customization options in Stackby are exceptional. We can tailor databases, fields, and views to match our specific needs, ensuring that we have complete control over our data and workflows. The ability to create personalized templates has been a tremendous time-saver, enabling us to quickly set up projects and get started without any hassle.

Collaboration on Stackby is effortless. The real-time editing and commenting features facilitate smooth communication among team members, eliminating the need for back-and-forth emails or messages. Sharing and collaborating on databases has never been easier, enhancing transparency and fostering effective teamwork.

Pros

Stackby excels in its ability to create custom databases tailored to specific needs, whether it's for project management, CRM, content planning, or any other use case. The flexibility to design fields, add attachments, and include various data types ensures that our databases are structured exactly as required.
The seamless collaboration features of Stackby enable real-time editing, commenting, and sharing of databases with team members and clients. This allows for efficient teamwork, instant updates, and streamlined communication, ensuring everyone stays on the same page.
Stackby's integration capabilities deserve praise, as it seamlessly connects with popular tools like Google Sheets, Trello, and Airtable. This integration eliminates data silos, allows for data synchronization across platforms, and enables smooth data exchange, enhancing productivity and data consistency.

Cons

The learning curve for some of the more advanced features can be steep, particularly for users who are less tech-savvy or new to the platform. Clearer and more comprehensive documentation, along with interactive tutorials, would greatly assist users in mastering these features.
While Stackby offers a variety of templates for different use cases, expanding the template library with more industry-specific templates would be beneficial. This would provide users with ready-made solutions tailored to their specific industries, saving time and effort in setting up workflows.
Although Stackby offers integrations with popular third-party applications, expanding the list of available integrations would enhance its compatibility with a wider range of tools. This would give users more options and flexibility when connecting Stackby with their existing software stack.

Return on Investment

Increased Efficiency: Stackby has significantly improved our operational efficiency by streamlining our workflows and centralizing our data. This has resulted in time savings, reduced manual effort, and improved productivity across various departments.
Enhanced Collaboration: The seamless collaboration features of Stackby have fostered better teamwork and communication within our organization. Real-time editing, commenting, and sharing capabilities have facilitated faster decision-making, minimized delays, and increased overall efficiency.
Enhanced Collaboration: The seamless collaboration features of Stackby have fostered better teamwork and communication within our organization. Real-time editing, commenting, and sharing capabilities have facilitated faster decision-making, minimized delays, and increased overall efficiency.

DANE ZAHORSKY

Co-Director in Professional Services at Youth Passageways (11-50 employees employees)

Use Cases and Deployment Scope

I use Stackby to manage a roster of clients we offer fiscal sponsorship to. Prior to Stackby I would need to cobble together Drive documents, spreadsheets, email lists, etc. Whereas Stackby allows me to both contain all of those processes in one place as well as then add automation to the mix.

Pros

Build out profiles for clients with correlating data tables
Integrate into my existing services
Quick and actually helpful product support, often directly from the founder

Cons

Auto translation of Google Sheets documents into Stackby format
Better formula support and formula offerings for dynamic budgeting and budget forecasting
better non-admin user interface

Return on Investment

Saved enormous time in terms of man-hours
Offered quick and accessible entry points for cross-training
Added a level of presentation that was lacking before using only one software for our business solution

Alternatives Considered

Airtable and Infinity

Other Software Used

WordPress, Sublime Text, Clientjoy

Robert Hamilton

CTO (Chief Technical Officer) in Information Technology at TekWhisperer LLC (1-10 employees employees)

Use Cases and Deployment Scope

We have found Stackby to be a flexible spreadsheet and database combo that can be integrated with other products. It helps extend spreadsheet use cases where relational database type functionality is needed. It allows us to create custom, dynamic applications which can fill needs in multiple departments and industries. It is also easy to implement and use for our organization.

Pros

Dynamic Spreadsheet
Interactive Forms
Integration with most major applications and SaaS products

Cons

Early versions were missing some fetures
Some features need additional add-ons. May not be obvious until you try to use them.
More native integrations would be nice

Return on Investment

Drives collaboration
Helps with organization
Great alternative to traditional spreadsheets

Alternatives Considered

Airtable, Trello and Google Sheets

Other Software Used

Airtable, Getscreen.me, Flowlu, LiveAgent

Smartsheet

Trello

Airtable

Stackby