Beebole

What is Beebole?

Project Time Tracking, Time Off Management, and Business Intelligence

Beebole is a cloud solution for project time tracking, absence management, and business intelligence for organizations of all sizes. Designed to accommodate diverse needs, it helps teams monitor time worked, overtime, costs, and billing across unlimited tasks, projects, and clients.

Comprehensive Reporting and Business Insights

With advanced reporting capabilities, Beebole allows organizations to generate detailed, customizable reports on time allocation, project costs, budgets, billing, and profitability. Build KPI dashboards and use ready-made reports for instant insights, or create reports with filtering and grouping. Export branded reports in multiple formats or integrate with Excel and Google Sheets for greater collaboration and customization.

Customizable Settings for Time Tracking

Roles, permissions, and granular user settings allow teams to tailor Beebole to their specific needs and workflows. Automated reminders ensure timely timesheet submissions, while the tracking and approval processes encourage user adoption and enable efficient management of hours and leave requests. Beebole’s web app can be used on any mobile device, and data syncs seamlessly in real time.

Security, Compliance, and Global Accessibility

Built with security in mind, Beebole is GDPR and DCAA-compliant and maintains a 99.99% uptime. Available in 11 languages and multiple currencies, the platform supports organizations across various industries and locations. Beebole also integrates with dozens of the apps that your team already uses via Zapier, Pipedream, and the open API.

Beebole’s flat subscription rate includes all features, assistance with setup, and 24/7 multilingual live support. You can test out the platform's full capabilities during a risk-free 30-day free trial, no credit card required.

Categories & Use Cases

Media

Screenshot of the interface for tracking time on clients, projects, and tasks in a daily, weekly, or monthly view using manual time entry or the one-click timer.

Screenshot of where to define and manage all types of time off, including configurable balances and straightforward approval workflows with notifications.

Screenshot of an example of the built-in charts and graphs. Users can also customize reports on time, costs, billing, or margins.

Screenshot of where to define and track the budget status of projects and subprojects at a glance.

Screenshot of an example of the insights available into costs and billing for operations and finance teams.

Screenshot of an approval workflow. These ensure accurate timesheets and legal compliance.

Screenshot of some of the detailed reporting for better human resource management, boosting productivity and reducing burnout.

Screenshot of where to control billable versus non-billable hours and billing utilization by employee, project, and customer.

Screenshot of an example. Integrations with Google Sheets, Excel, and dozens of other popular apps are available to enhance reporting.

Screenshot of where to schedule periodic emailed reports for greater transparency and collaboration with customers and colleagues.

1 / 10

Screenshot of the interface for tracking time on clients, projects, and tasks in a daily, weekly, or monthly view using manual time entry or the one-click timer.

Deborah Florentino

IT Administrator in Information Technology at HITACHI EUROPE LTD. (501-1000 employees employees)

Use Cases and Deployment Scope

Our IT department has offshore staff and consultants and we use Beebole to manage their HR onboarding and timesheets across many business units and projects. Due to the nature of starters/leavers we need a flexible platform to meet our specific needs.

Pros

Excellent troubleshooting.
Fast and efficient response to queries arising, with an actual person to email, not a chatbot.
Trust - we had an uptick in new starters due and didn't have enough licenses. Beebole agreed to assign the licenses even though the purchase order wasn't in effect yet.

Cons

We're happy with the features, but then we only use the HR timesheet function.

Return on Investment

Efficient HR processes are vital in a fast moving project environment. We run many SAP projects with offshore people onboarding/leaving every month.

Usability

Verified User

Manager in Professional Services (11-50 employees employees)

Use Cases and Deployment Scope

We use Beebole for time entry, management, and tracking for all team members. We use it for both internal administrative tasks, client work, and time off (holiday / paid time off).

Pros

Web-app allows for access from various devices
Detailed ways to structure your teams and organization
Ability to track project labor costs

Cons

Somewhat of a cumbersome user interface / not as intuitive
Interface appears a bit outdated, not as appealing as other software
Reporting is cumbersome / difficult to customize views

Return on Investment

Beebole has improved PTO / Time off tracking by employee
We are able to now analyze project time and team member allocation
Beebole has helped us establish compliance for gov't work

Usability

Alternatives Considered

QuickBooks Time

Verified User

Analyst in Product Management (51-200 employees employees)

Use Cases and Deployment Scope

We use Beebole primary as time tracking and project management software. Beebole allows us to collect data effectively which helps us to control / forecast our project deliverables, support billing process and as a result to take management decision on time. It allows us to have clear tracking of spent hours per Employee or Contractor, Vendor within each individual project, help us to set teams under the project, set deliveries, see & control budgets (time spend, billing actual vs set budgets), collect cost per project team member or individual, analyse project marginality. It helps us to collect and control the cost of the resources, i.e. to plan our cost and forecast our payments to our employees, vendors, or contractors.

Pros

Time Tracking
Project Budget control
Billing process
Cost control
Magin analisys

Cons

Some lack of administration options for user accesses
Single Standard cost alternative, for example, it would be nice to have at least two alternative at the same time (with overheads and not!)

Return on Investment

Positive. Easy to control project budgets (in hours, in money)
Positive. Easy Billing process based on the data from the system
Positive. Easy to understand & analyse expenses per project
Negative. Not so easy to expand or limit acesses to the project data / or reporting
Negative. Having standard cost alternatives

Usability

Alternatives Considered

Harvest

Other Software Used

Atlassian Jira, Atlassian Confluence

Verified User

Administrator (11-50 employees employees)

Use Cases and Deployment Scope

I use Beebole to keep track of all of our project's progress and use it to add new projects/customers to our company profile. I use Beebole for every single project we have and all new projects! I set up all new projects/customers and I love the add PM option because we use that all the time.