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Webexpenses

Score9.1 out of 10

1,180 Reviews and Ratings

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What is Webexpenses?

Webexpenses is a global provider of spend management solutions, combining integrated Expense Cards with cloud-based software for businesses of all sizes across 70+ countries. Serving industries such as retail, finance, technology, construction, and not-for-profit, Webexpenses gives businesses control over company spending by automating processes, proactively enforcing policies, and controlling costs.

Features

The Webexpenses platform includes both desktop and mobile apps, offering cross-platform auto-sync and tools such as:

  • Integrated Expense Cards (physical & virtual) with proactive spending controls

  • Google Vision-powered OCR receipt scanner for out-of-pocket claims

  • Petty cash management

  • Automated policy compliance engine

  • Automatic reconciliation for all corporate card and Expense Card transactions

  • Integrated mileage tracking and verification

  • ERP system integration for financial workflows

Benefits

  • Saves hours per claim by automating data entry for both claims and card spend

  • Increases real-time visibility and proactive control over spending with live card transaction feeds

  • Reduces errors and fraud with configurable policies and included auditing tools

  • Achieves ROI with system payback in as little as three months

Selling propositions of Webexpenses include:

  • Unlimited claims submissions for active users

  • 24/7 digital in-house support via chat, email, or phone, included for all users globally

  • Over 100 software and app feature upgrades per year at no extra cost

  • Fully customisable configurations to meet any expense policy needs

Beyond expense management

Webexpenses also offers solutions for automated invoice processing, corporate travel management, payments and auditing. These integrate with the core expense management system and our Expense Card program to provide a single, comprehensive platform for managing all company spend.

Categories & Use Cases

Media

the Webexpenses mobile app, that captures receipts instantly.
Webexpenses, accessed through a desktop, iOS, Android or Windows device.
mileage tracking with Webexpenses.
a display of expense-related spend, reported and tracked with customisable reports.
the mobile app, where users' expenses can be built, submitted and approved.
Webexpenses payments and expense reimbursements.

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Key Features

Learn about the best (and worst!) features Webexpenses has to offer, as determined by TrustRadius' reviewers.
Based on 1,180 ratings of Webexpenses's features
View all features

Top Performing Features

  • Electronic Funds Transfer

    Funds can be transferred via EFT as opposed to paper checks.

    Category average: 8.2

  • Employee Expense Reporting

    Allows companies to track employee expenses to make cost-effective decisions.

    Category average: 8.4

  • Payment Audit Trail

    Allows admin users visibility into the entire payment process, from receiving the expense claim or invoice to the payee receiving payment.

    Category average: 8.4

Areas for Improvement

  • Customizable Approval Policies

    Policies for different types of approvals can be customized, sent to multiple approvers, automatically approved, etc.

    Category average: 8

  • Financial Document Management

    Invoices, expense reports, and associated documents are stored within the platform for any future needs.

    Category average: 8.3

  • Advanced OCR

    Automatically imports information from invoices, receipts, expense reports, and other scanned documents into the platform.

    Category average: 7.8

Reviews

What users are saying about Webexpenses.
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Webexpenses is great for tracking Mileage Claims

Incentivized
Verified User
Administrator (201-500 employees employees)

Use Cases and Deployment Scope

I use Webexpenses for putting through mileage claims or any receipts for parking or buying items for clientele. It works really well and I rarely face any issues with it. I have recently had a bit of trouble getting logged in due to the authentication process but it is good that the system is secure.

Pros

  • Really good layout, easy use
  • Good functionality of the map when making mileage claims
  • Really easy to see the amount and total for each claim
  • Really easy to keep track of claims and view previous/set up future claims

Cons

  • Would be nice if claims could be organised into certain chronological orders i.e. ordered by date so I don't have to copy and delete claims when adding a claim in that has an earlier date
  • Would be ideal to have an option to save full routes rather than just addresses maybe?

Return on Investment

  • Does save a lot of time, helps you to stay on top of claims
  • Really good at keeping track of claims and ensuring you are getting the correct pay etc
  • Makes it easy to log claims in the future and adjust where needed so that you can save time and don't forget to add claims
  • Makes you feel like you have achieved more because you can see infront of you the amount of work you have done

Usability

Other Software Used

BrightHR, Sage HR, Microsoft Teams

Webexpenses review

Incentivized
Verified User
Administrator in Finance and Accounting (201-500 employees employees)

Use Cases and Deployment Scope

We use for employee expense claims and holding receipts

Addresses organization and one place for all employees to upload and reclaim expenses, managers can easily view and approve the expenses

I can easily view receipts in relation to credit card spend

Can easily set the mileage for our company for staff expense claims

Pros

  • Holding receipts
  • Expense claims
  • Expense approval system
  • Administration

Cons

  • Receipt capture - don't need to include the email footer etc just the receipt that is required

Return on Investment

  • Time saving
  • Organization
  • Streamlined workflows

Usability

Alternatives Considered

Expensify

Other Software Used

Medius

Webexpenses

Incentivized
Verified User
Executive in Corporate (1001-5000 employees employees)

Use Cases and Deployment Scope

i use Webexpenses to expense miles to a temporary place of work within the company. it keeps it simple by providing a clear and straightforward system. i can use a start and finish point and have a route added onto the map which will tell me exactly how many miles were covered. should this not be correct you can edit the route yourself to make sure you are paid the correct amount. Also easy use of features I.E VAT amounts and different price per mile based on Vehicle.

Pros

  • Track miles
  • edit route taken
  • save past data entries for ease of use if repeating expense daily
  • prompt receipts so you never forget

Cons

  • allow the route tracker to have an option to erase last entry incase of a finger slip
  • allow a users active session to be edited before it auto logs you out.
  • allow a claim to be repeated daily with the same notes etc where neccescary

Return on Investment

  • time saving!
  • efficiency tracking expenses

Usability

Webexpenses Review

Incentivized
Verified User
Employee (5001-10,000 employees employees)

Use Cases and Deployment Scope

Webexpenses is used to re pay employees any fees that the company owes them. this can range from travel to training conferences. Webexpenses is a useful platfrom as it motivates employees to go to paid company events due to the limited cost on their behalf. The scope of my use is limited to any work that requires me to travel, any paid conferences or group office events.

Pros

  • simple website
  • easy to use
  • helps me keep on top of any unpaid expenses

Cons

  • quick access to previous expenses to save time
  • more frequent expenses dates

Return on Investment

  • positive impact on attending paid training conferences to better me knowledge
  • positive impact on efficiency of out of town work

Usability

User-friendly Time Saver

Incentivized
Verified User
Employee in Finance and Accounting (10,001+ employees employees)

Use Cases and Deployment Scope

We use Webexpenses to track and reimburse work related expenses for employees. This helps ensure everything is tracked and recorded effectively and efficiently. Proof/receipts can be uploaded and it is all done online through a portal - makes life much easier and I have experienced no issues with the system

Pros

  • Automatically calculating mileage costs for travel
  • Notifications
  • User friendly

Cons

  • Nothing currently to note

Return on Investment

  • Time saving
  • Accuracy of reporting
  • Easy for employees to use

Usability

Other Software Used

Acturis, Applied Epic, Powerplay Site Management App

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